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Alternate way to start Word

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  • 1. Wonders of Word - Differentiating Instruction through Technology Presented by Lourdes Day, FDLRS Sunrise A special thanks to: Kay Ezzell, FDLRS RMIC Matthew Press, Arizona Dept of Education Lisa Sears, FDLRS Hillsborough County For their support and contribution to this document Florida Diagnostic and Learning Resources System(FDLRS) is funded through IDEA, Part B and State General Revenue Funds to provide support services for Florida’s Exceptional Student Education Programs
  • 2. Table of Content Start Microsoft Word:..................................................................................................................................1 Toolbars.......................................................................................................................................................1 Display toolbars ......................................................................................................................................1 Customize the Toolbar ............................................................................................................................2 Making Picture tool bars..........................................................................................................................3 Reduce Mouse Movements..........................................................................................................................7 Visual Presentation......................................................................................................................................8 Overtype...................................................................................................................................................9 Magnify....................................................................................................................................................9 Selecting or Highlighting Text.................................................................................................................9 Highlight entire document:..................................................................................................................9 Highlight a word:.................................................................................................................................9 Highlight a sentence:............................................................................................................................9 Highlight a paragraph:.........................................................................................................................9 Highlight a specific section:...............................................................................................................10 Highlight a line:.................................................................................................................................10 Remove the highlight:........................................................................................................................10 Increase Font Size..................................................................................................................................10 Clear fonts..............................................................................................................................................10 Bold........................................................................................................................................................10 Setting Defaults .................................................................................................................................10 Increase spaces between lines................................................................................................................11 Character spacing...................................................................................................................................11 Word Spacing.........................................................................................................................................11 Margins Increase....................................................................................................................................11 Font Color..............................................................................................................................................12 Emphasize vocabulary and concepts.....................................................................................................12 Background Color..................................................................................................................................12 Writing/Typing..........................................................................................................................................13 AutoText................................................................................................................................................13 Autocorrect............................................................................................................................................13 Abbreviation Expansion.........................................................................................................................13 Spell Check............................................................................................................................................14 Hide Spelling and Grammar Errors...................................................................................................14 Readability Statistics.................................................................................................................15 Thesaurus...............................................................................................................................................15 Look-Up.................................................................................................................................................15 Change Case...........................................................................................................................................16 Show Hide Formats................................................................................................................................16 Template................................................................................................................................................16 Tracking Changes..................................................................................................................................17 Reading .....................................................................................................................................................18 Voice note..............................................................................................................................................18 Inserting Clipart.....................................................................................................................................18 Text Wrap .........................................................................................................................................18
  • 3. Move a picture to a new location.......................................................................................................19 Resize a picture..................................................................................................................................19 Footnotes and Endnotes.........................................................................................................................19 Flash Cards ............................................................................................................................................20 Summarizing..............................................................................................................................................20 Study Skills and Organization...................................................................................................................21 Highlight................................................................................................................................................21 Numbering.............................................................................................................................................22 Outline....................................................................................................................................................22 Customize an Outline.............................................................................................................................22 Bullets....................................................................................................................................................22 Checkbox...............................................................................................................................................23 Document Map.......................................................................................................................................23 Test Taking................................................................................................................................................23 Create drop-downs.................................................................................................................................23 Adding Text Form Fields.......................................................................................................................24 Adding Check Box Form Fields...........................................................................................................25 Protecting the Form/Test........................................................................................................................25 Create Text boxes .................................................................................................................................26 Arrows and Stop signs...........................................................................................................................26 Create Call Outs.....................................................................................................................................26 Type non printing direction...................................................................................................................27 Self Checking worksheets......................................................................................................................27 Insert Comments....................................................................................................................................28 Research.....................................................................................................................................................28 Create Hyperlinks..................................................................................................................................28 Math...........................................................................................................................................................28 Windows 2000 & XP Accessibilities.........................................................................................................29 Language Bar.........................................................................................................................................29 Handwriting Recognition.......................................................................................................................29 Speak Text.............................................................................................................................................29 Talking Word Processors ......................................................................................................................30 Voice Recognition ................................................................................................................................30 Accessibility Wizard..............................................................................................................................30 Magnifier ...............................................................................................................................................31 Narrator..................................................................................................................................................31 Onscreen Keyboard ...............................................................................................................................31 Online Resource ....................................................................................................................................31 Ideas for Designing Assignments and Assessments..................................................................................32
  • 4. Wonders of Word Accommodation Tips Using Microsoft Word 2000-2003 Start Microsoft Word: Alternate way to start 1. Click on Start Programs Microsoft Word Word Click on Start Drag up to New Office Document Choose Blank Document Click OK Menu toolbar Standard Toolbar Format Toolbar Toolbars Display toolbars Create individualized toolbars to help students access Microsoft options and learn word processing. Visual icons help students select the desired commands without having to look through all the menus and read unfamiliar words.  Toolbars that have a check by them are already available. 1. Click on the View menu and drag to Toolbars. 2. Click on the desired toolbars to display them. Suggestion: Display the Format, Standard, and Draw. (Alternative; right click on an empty location on the toolbar and choose the desired toolbars). In versions 2000 and later, the Standard and Format toolbars come combined on one row. In order to separate them into two lines you must: 1. Click on the View menu and drag to the Toolbars options click on the Customize feature at the end of the list. 2. Click on the Options tab and check or uncheck (depending on version) the line referring to “Standard and Format on two rows”. Alternative Click on the double arrows on the top toolbar and choose “Show Buttons on Two Rows” Lourdes Day, FDLRS Sunrise Page 1 5/20/2010 lourdes.day@polk-fl.net
  • 5. Move the toolbars to the preferred area by placing your cursor on the title bar (top of the window) and dragging it to the desired location. (Suggestion Standard & Formatting toolbar on top, Drawing toolbar on the bottom and Picture toolbar on the right side). Once your toolbars are set, any new document will contain the same toolbar layout. • The Macintosh version, the toolbars default to two lines Customize the Toolbar Customizing the toolbar will give a student visual icons to make it easier to perform a variety of command options without having to look through all the menus. Some students perform best when the number of icons is limited. Add more icons as the student understands the picture representation. Below is an example of a customize toolbar. 1. Drag down the View menu Toolbars  Customize. Then click the Toolbars Tab. (Alternative; Right click on a blank area in the toolbar& choose Customize.) 2. From the Toolbar tab, click the New button on the right side of the screen. 3. In the Toolbar name window, type the name of the toolbar you are creating 4. In the Make toolbar available to box, be sure Normal is selected and then click OK. This will allows the newly created toolbar to always a choice. 5. A small blank toolbar will appear on the screen 6. Leave the Customize window opened but click on the Commands Tab To add a button:  Choose a category from the Categories column  Drag the desired option from the Commands column onto the new toolbar you have created.  Icons that have … means a window will open BEFORE the command is processed. For example Print…. Means the print window will open first and the student can choose which printer to use. A plain Print command, the document will go straight to the default printer. Lourdes Day, FDLRS Sunrise Page 2 5/20/2010 lourdes.day@polk-fl.net
  • 6. *The Macintosh Version- the "Make Toolbar "option is available is in the main Customize Toolbar window Select the new toolbar for any document by choosing View menu and clicking the Toolbars option. The new toolbar will be in the list. Click on it to select it. Enlarge the tool bar icons – a. Choose the View menu  Toolbars  Customize b. Click on the Options tab c. Click on the Large icons option to select it. d. Click Close. *The large icon option is not available in the Macintosh version For very young or easily distracted student, it is best to hide all the other toolbars and show ONLY the customize one for the student. This could be an abbreviated version of the Standard or Formatting Toolbar.  Choose the View menu  Toolbars and click on each toolbar that is checked. This will remove them from the screen. To delete a Toolbar that you created 1. Click on the View menu and choose Toolbars. 2. Select the Customize and then click on the Toolbar tab 3. From the Toolbar tab, click on the name of the toolbar to be remove and click Delete on the right side of the window. 4. Click OK at warning message window Making Picture tool bars Idea courtesy of Judy Sweeney www.onionmountaintech.com Pictures toolbars are a great idea for creating visual supports for students. Use them to quickly create daily schedules, provide visual supports for new vocabulary words or choice making as well as other curriculum material. You can even have a toolbar with friends’ pictures. The first part of these instructions will create a toolbar with words on it that, when chosen, will insert the corresponding picture. This will expedite your creation of anything that involves many pictures that you might use repeatedly. The second part will show you how to add the pictures to actual toolbar. Although these pictures are small, they can be resized if needed (although the picture quality may deteriorate). If you like to use real pictures of things in your student’s life take digital pictures of student’s scheduled activities and place them in one folder on the computer so that you can easily be located later. (Examples of pictures; Speech class, OT, PE, Math book, Music class…). Judy Sweeney suggests that clipped photos be used for creating other Lourdes Day, FDLRS Sunrise Page 3 5/20/2010 lourdes.day@polk-fl.net
  • 7. types of picture toolbars. Clipped photos are pictures of items with the background removed such as those in the program “Picture This”. These are also described as having a transparent background or as a “transparent gif”. You can also find some in the Google Image search. Create the toolbar Step 1 1. With a blank Word document opened, choose the View Menu Toolbars  Customize 2. Be sure you are on the Toolbar tab and choose the “New” option 3. Name the toolbar and click OK 4. A small, empty toolbar will appear on your document 5. Click the Close button to close the toolbar window 6. The small toolbar will remain on your screen Selecting Pictures Step 2 If using digital photos; 1. Once the pictures are stored in one location open a new Word document 2. Choose the Insert Menu  Picture  “From File” 3. Locate the picture you stored 4. Select the picture by clicking on it once 5. Click the Insert button in the lower right corner of the window(or double click on the picture) 6. Now that your picture has been inserted, resize the picture by using the resizing “handles” around the edge of the picture. Do NOT text wrap. To maintain the proportions of the picture, use a corner resizing handle and click and drag towards the center of the picture to resize it 7. Repeat the steps above until you have all your pictures in the document If using Clip Art 1. Choose the Insert Menu  Picture  Clip Art (Or click on the red headed man [Insert Clip Art] in the drawing toolbar) 2. Type the name of the picture you are looking for in the “Search For” box 3. Click once on the desired picture to insert into the document 4. Resize the picture by using the resizing “handles” around the edge of the picture. Do NOT text wrap. (Use a corner resizing handle and drag towards the center of the picture to resize the picture smaller) 5. Repeat the steps above until you have all your pictures in the document Lourdes Day, FDLRS Sunrise Page 4 5/20/2010 lourdes.day@polk-fl.net
  • 8. Adding Pictures to AutoCorrect Step 3 1. Click on the picture to select it and then choose the Tools menu  “AutoCorrect Options” 2. Click on the AutoText Tab 3. Type in the Name of the picture and click ADD. Be sure you type over the * symbol that is placed by default in the name box. 4. Repeat steps 1 -3 until all the pictures for the desired toolbar have been entered into the AutoText tab Adding the Pictures to your toolbar Step 4 Once the new toolbar is created and the pictures have been converted to AutoText you are ready to add your pictures to the toolbar. 1. Choose the View menu  Toolbars Customize 2. Click on the Commands Tab 3. Scroll down the Categories list and click on AutoText 4. In the Commands section scroll down until you find the name of the desired picture 5. Drag the name from the Command section to the small toolbar you created earlier. You will now see the name on the toolbar. 6. Click Close 7. When you click on a name, the picture will insert into the document If you want the name and the picture you will need to go back and; 1. Right click on the picture from the Word document and choose Copy 2. Reopen the Customize option from the toolbars menu. (ViewToolbarsCustomize) 3. While the customize window is still opened, right click on the name you drug onto the toolbar and choose “Paste Button Image” Now you will have not only the name but a very small image. 4. Click Close when you are finished with each image 5. You will need to repeat the steps 1-4 until you have added all the pictures to your toolbar Using the Pictures Toolbar 1. Open a new Word document 2. Be sure the toolbar is showing (Choose the View menu  Toolbars, click on the desired toolbar if it is not already checked) 3. Begin typing your document. Lourdes Day, FDLRS Sunrise Page 5 5/20/2010 lourdes.day@polk-fl.net
  • 9. 4. Whenever you want to use an item from your toolbar simply click on the name in the toolbar and the picture will be automatically inserted. *In order to move a picture within a toolbar or delete it you must have the Customize toolbar window opened (Right click on the toolbar area and choose Customize)  You can move the pictures around on the toolbar by clicking and dragging them to a new location on the toolbar  You may delete the picture by right clicking on the picture and choosing Delete in the menu Lourdes Day, FDLRS Sunrise Page 6 5/20/2010 lourdes.day@polk-fl.net
  • 10. Reduce Mouse Movements Teach common keyboard shortcuts to help increase speed and efficiency by reducing mouse movements, providing quick access to commands and reducing accidental selections from the menu. This is good for students who have difficulty controlling a mouse or who tire easily Lourdes Day, FDLRS Sunrise Page 7 5/20/2010 lourdes.day@polk-fl.net
  • 11. Visual Presentation There is no formula for the perfect visual presentation. It is based on the student’s individual needs. It is evaluated by sitting with the student and asking them when the format of the document becomes clearer and easier for them to read. Hints for word processing: Microsoft Word Keyboard Shortcut Macintosh Users- use the Command (Apple) key instead of Control key Control + A = Highlight the entire Control + Turn the mouse wheel = magnifies document text on the screen only(not all mice have a center Control + B = Bold wheel) Control + C = Copy Double Click = highlights a word Control + D=Duplicates clip art Control + F = Find Control + click in the sentence = highlights the Control + G = Go to whole sentence Control + H = Replace Highlight a section: click in front of the section, Control + I = Italics hold the shift key and click after the desired section Control + N = New document Control +1 = Single Space Control + O = Open document Control + P = Print document Control + 2 = Double space Control + S = Save document Control + U = Underline Control + 5 = 1 ½ lines of space Control + V = Paste Control + X = Cut F7 key = Spell check Control + Y = Repeats typing Right click on a misspelled word choose from the drop down menu Macintosh Command +click the mouse on misspelled word Control + Z = Undo F7 + Shift key = Thesaurus Right click on a word and choose synonym F1 = Help Control +ALT + Delete = Restarts a frozen Control + F6 = switches between computer Word Documents ALT + F4 = close a document ALT + the underline letter in the menu=opens the menu Example ALT + E opens the Edit menu Just click on the underline letter in the submenu to make a selection  Never type in all capital letters  Press the space bar only once to separate sentence Lourdes Day, FDLRS Sunrise Page 8 5/20/2010 lourdes.day@polk-fl.net
  • 12.  Press the tab key to indent a paragraph  Hold the shift key and press the letter to make a capital letter Overtype This problem occurs when you least expect it and can cause MAJOR frustration The overtype feature will type over any pre existing letter. This feature may turn on if the Insert key on the keyboard is unintentionally pressed. The OVR option on the status bar will become dark. To stop this option, double click on the OVR option that is dark on the status bar located on the lower right part of the screen OR press the Insert Key on the keyboard Magnify I. Magnify the text on the monitor for students who have low vision difficulties, visual perception problems or specific learning disabilities. This option does not affect the printed document. This is a screen tool only 1. Click on the Zoom option on the Standard tool bar. 2. Raise the magnification to 150% or higher. Remember the higher the magnification the more a student will have to use the scroll bar  You can also magnify by holding down the Control Key and moving the wheel in the center of your mouse. If you have no wheel  Selecting or Highlighting Text II. To change the font, size, or the style of a document the text must be highlighted. Highlight entire document: Choose the Edit menu Select All or Press the Control key + A. or Click in front of the line or document; hold down the mouse and drag through your selection. Highlight a word: Double click in the word Highlight a sentence: Hold the control key and click in the sentence. Highlight a paragraph: Triple click in the paragraph. Alternative method- triple click in the margin area to the left of the paragraph. Lourdes Day, FDLRS Sunrise Page 9 5/20/2010 lourdes.day@polk-fl.net
  • 13. Highlight a specific section: Click in front of the first word to be highlighted. Hold down the Shift key and click at the end of the desired section. Alternate Place your cursor at the beginning of the area to be highlighted and hold down the Shift + Right arrow to highlight characters Shift + down arrow to highlight lines Highlight a line: Click once in the margin to the left of the line. Remove the highlight: Click anywhere in the white area of the document. Increase Font Size III. Increase the font size to help students with vision or reading difficulties. This option will affect the printed document. 1. Highlight the document (Control key + A) 2. Click on the Font size option on the Format tool bars 3. Choose size that meets the needs of the individual student. Start with font size 16 and see where the student is most comfortable. Clear fonts IV. Choose easy to read fonts. Nothing to curly or fancy. The Verdana font is reported as the font that is most easily read. Times New Roman (Serif), Comic Sans, and Arial (Sans Serif) are examples of others to consider. For some students you may need to present a variety of documents using different fonts to help them generalize the variety of ways letters can be presented. 1. Click on the Font option from the Format tool bar 2. Choose the desired font Bold V. Bold text to draw attention to vocabulary words, definitions and directions. 1. Highlight the text 2. Click the B option on the Format tool bar. (Control key +B) Setting Defaults This allows you to set permanently the default so that when you open a new document it will display your preferred font & size o Drag down the Format menu to Font o Choose all the Options (size, font type…) Lourdes Day, FDLRS Sunrise Page 10 5/20/2010 lourdes.day@polk-fl.net
  • 14. o Click on the Default button A message will appear “Do you want to change the Default” If you click “Yes” all new documents will have these features. Increase spaces between lines VI. Increase spacing between lines makes documents easier to read Double space by 1. Highlighting the entire text (Control Key + A) 2. Hold down the control key and press the number 2 for double spacing. (Control key + 5 = line and half of space, Control key + 1= single space) *To triple space or higher click on the Format menu to Paragraph. Click on the Line Spacing option and choose Multiple. Select the desire amount of spacing by clicking on the up or down arrows under the word At. Character spacing VII. Increase character spacing to assist students who have difficulty distinguishing where one letter stops and the other begins. 1. Highlighting the entire text, 2. Choose Format Menu Font. 3. Click on the Character Spacing tab. 4. In the Spacing box select Expanded. 5. In the by box click on the up arrow until you achieve the desired spacing. (Start with 1.3) Word Spacing VIII. Increase word spacing for students who have difficulty seeing where one word ends and the other begins. 1. Drag down the Edit menu Replace. 2. Click in the Find What box and press the space bar once. 3. Click in the Replace With box and press the space bar 2 or 3 times depending on how much space you want between EACH word. 4. Click on the Replace All option. 5. You will get a window letting you know the number of instances that are affected. 6. Click OK, and then click Close. Margins Increase IX. Increase the left and right margins to decrease the amount of visual tracking a student must do. 1. Choose the File menu Page Setup. 2. Change the left and right margin to 2” for example Lourdes Day, FDLRS Sunrise Page 11 5/20/2010 lourdes.day@polk-fl.net
  • 15. 3. Click OK *Macintosh Version, Pull down the Format menu to Document. Font Color X. Change the color of the font to add visual interest, draw attention to text or for some student make it easier to read. 1. Highlight the text 2. Click on the arrow to the right of the Font color tool on the Format Toolbar. 3. Choose the desired color  Change all of the same word to a specific format 1. Choose the Edit menu Replace 2. Type the word you want to format in the “Find what” Box 3. Type the same word in the “Replace with” box 4. Highlight the word in the “Replace with” box 5. Click on the More button and the window will open 6. Click on the Format button located in the lower part of the window and choose Font 7. In the Font window choose your color and click OK. 8. Click on Replace All 9. A message will appear informing you of the total number of words which will be changed. Click OK. Emphasize vocabulary and concepts XI. Identify vocabulary words and concepts by adding effects that draw attention 1. Choose the Format menu Font 2. Click on the Text Effects 3. Choose the desired effect and click OK Background Color XII. Some students with Scoptopic Sensitivity Syndrome or low vision may benefit from having a different background color with a contrasting font color. It is reported that the use of color helps with reading and copying tasks.  A black background with white or yellow text is reported as the greatest contrast for students with vision problems.  Blue seems to be the color filter of choice for many students with learing disabilites.  Intense color such as red is the filter of choice for many students with Attention Deficit Disorders 1. Drag down the Format menu to Background 2. Click on the desired color. Lourdes Day, FDLRS Sunrise Page 12 Web/Print/Outline Normal/ 5/20/2010 lourdes.day@polk-fl.net
  • 16.  Located in the lower left corner of the Word document are four View option buttons When you change the background it automatically takes you to the web view (second button. This does is not an issue in the 2003 version ) If you click on the third button it will take you back to the “Print Layout” view and change the background color back to white Writing/Typing AutoText I. Reduce the number of keystrokes by adding frequently used phrases to Auto Text. Examples; Students name, address phone number. As the student begins to type the information, the text will appear. Press the Enter key to accept the phrase. 1. Type the phrase and then highlight. 2. Choose the Tools menu AutoCorrect. 3. Click on the AutoText tab. You will see the phrase in the preview window. 4. Click on the Add button on the right hand side. 5. When you return to the document type the first few letters and an AutoText window should appear. 6. Press the Enter key. Autocorrect II. Reduce the number of spelling errors that need to be spell checked by adding them to AutoCorrect. If a student frequently misspells a word exactly the same way, add it to the AutoCorrect and it will automatically fix the mistypes. Example Replace enviroment With environment 1. Choose the Tools menu AutoCorrect 2. Click on the AutoCorrect tab 3. In the Replace box type the misspelled word just as the student does 4. Type in the correct spelling in the With box. 5. Click Add *The correction will happen as soon as you type the word incorrectly and press the space bar Abbreviation Expansion III. Use AutoCorrect for Text Expansion. Place an abbreviation in the Replace box ofthe AutoCorrect tab. In the With box type out the whole phrase or paragraph(s) This option works well for vocabulary expansion. A student could type just a few letters and when they press the space bar the whole phrase is typed. Lourdes Day, FDLRS Sunrise Page 13 5/20/2010 lourdes.day@polk-fl.net
  • 17. *Tip: This one came from Scott Marfililus-Place an X in front of all the abbreviations (example XTC). This naming convention will remind you that the initials are an expansion and keep you from replacing initials you may want to actually use. 1. Choose the Tools menu AutoCorrect 2. Click on the AutoCorrect tab 3. Type the abbreviation in the Replace box. Example; XTC 4. In the With column type out the words. Example: “This is cool” 5. Click ADD and then OK. 6. Return to your document, type xtc and press the space bar. You should see “This is cool”. Example XLD = Lourdes Day, FDLRS Technology Specialist (This is case sensitive so you must type it exactly the same way as was typed) Spell Check IV. Great feature to help students turn in corrected work. Teach the keyboard shortcut F7 or right click on the mispelled word to make the students more effcient when spell checking. If there are no spelling suggestions the student will have to try again to get closer to the correct spelling. For students with special needs a small Franklin dictionary where they can place an *if they do not know the next letter may be useful. 1a. Right click on any word that is underlined in red and choose the correct spelling form the list. Alternative 1b. Choose the Tools menu  Spelling and Grammar (Or press the F7 key) find the correct word on the list and choose change. Hide Spelling and Grammar Errors Consider turning off the “correct spelling or grammar as you type” features for students who become overwhelmed by seeing their spelling and grammar errors while they are typing. (The first method will hide the spelling and grammar errors on ALL future documents, the second will remove the lines from the current document. Spelling and Grammar check can be done during editing by using any of the spell checking options above). Remove red and Green lines from all documents: 1. Choose the Tools menu Options 2. Click to remove the check from “Check spelling as you type”, and “Check grammar as you type” 3. Click OK Remove red and green lines from current document only: 1. Right click on the little book in the status bar Lourdes Day, FDLRS Sunrise Page 14 5/20/2010 lourdes.day@polk-fl.net
  • 18. 2. Choose hide spelling or grammatical errors for this document only Readability Statistics This will give approximate readability and grade level a. Readability is rated on the average number of syllables per word and words per sentences. b. Grade level Microsoft’s help guide explains grade level as; “Rating text on US grade-school level. For example, a score of 8.0 means that an eighth grader can understand the document. For most standard documents, aim for a score of approximately 7.0 to 8.0.” c. Reading Ease Microsoft’s help guide explains reading ease as; “Rating text on a 100- point scale; the higher the score, the easier it is to understand the document. For most standard documents, aim for a score of approximately 60 to 70.” 1. Choose the Tools menu  Options 2. Click on the “Show Readability Statistics”(the last option in the window)  You will only need to turn this feature on once.  The statistics will appear whenever you finish spell checking using either the Spell check option from the menu, F7, or the Spelling and Grammar option from the Standard menu. It does NOT work if you correct the entire document by right clicking on misspelled words. Thesaurus V. Students often use the same words repeatedly in a document because it is a word they can spell. Teach them to use Thesaurus to find the synonyms of words. 1. Right click on the word and drag to Synonyms. 2. Click on the desired word. Alternative 1. Highlight the word to be lookup. 2. Choose the Tools menu Language and drag over to Thesaurus. 3. Click on the desired word and choose Replace. Or Highlight the word and press the Shift key +F7 (In 2003 the task pane will open on the right hand side so that you can look up the synonyms) Look-Up VI. Students unsure of a word they are reading/writing can get a definition to help guide them. Teach them to use Look-Up to get those definitions (must have an internet connection). Lourdes Day, FDLRS Sunrise Page 15 5/20/2010 lourdes.day@polk-fl.net
  • 19. 1. Right click on the word and drag to Look-Up. (2003 version ONLY) 2. In the right task pane, note several definitions. Change Case VII. Typing in all upper case letters reduces the readability of your document. In emails all caps sends a message to your reader that you are shouting. If a student accidentally types with his Caps Lock key on you can easily have them fix their document by: 1. Highlight the text 2. Choose the Format menu Change Case 3. Click on the Sentence case or tOGGLE cASE feature (depending on error) 4. Click OK Show Hide Formats VIII. Turn on the Show/Hide feature so that a student can self check the format of their work. A dot will appear between each word to represent when the space bar was used. An arrow pointing to the right will represent the tab key. A backwards P represents the Enter Key being used. *Click on the backwards P icon located on the standard toolbar (to the left of the zoom icon) Template IX. A template is a document that contains a specific structure and can be used many times and/or by multiple users. Two Ideas for a template: include the students name and the date or any other type of paper heading, or create tests or forms that multiple students may use on the computer. Every time the student clicks on the template, the test is clear of any answers a previous student may have typed.  For Example; Type the students name and insert today’s date. (Date and Time automatically updated; Choose the Insert menu Date and Time. Be sure “Update automatically’ is checked. Choose the desired date format and click OK). Place the cursor on the line the where the student will begin typing. Create the template: 1. Choose the File menu Save As. 2. By the File type choose Document Template. 3. In the Save In box pick the location that will be the easiest for the student to locate the file. (When Lourdes Day, FDLRS Sunrise Page 16 Document Template 5/20/2010 lourdes.day@polk-fl.net
  • 20. Document Template is chosen as a file type, Word will automatically save it in a Template folder that may be difficult for the student to locate later) 4. Name the file and press save.  A template icon has a yellow binding on the top of the icon. A document has the top right corner folded over  Using the template 1. Open the created template by double clicking on the template icon. Notice that it is clear of any typing. (Do NOT right click to open a template as it will open the original template and a Save will cause it to be over written) 2. Type and save the document as normal Word Document.(Do NOT change the File Type) Tracking Changes X. The Track Changes feature allows the teacher or another student to make suggestions without having the student retype the entire document. The student can then decide which editing suggestions they will accept or reject. 1. The student types the original document. 2. The reviewer, then double clicks on the TRK box located on the lower right hand side of the screen and the reviewing toolbar appears Alternative; Right click on a blank area on the toolbar and choose the Reviewing toolbar. 3. The teacher or peer then inserts or deletes suggested text. As they type, they will see all of the editing changes appear in a different color. 4. Once all the changes have been made, the author may now choose whether to accept or reject the edited changes by Right clicking on the text that has been edited and choosing either the accept or reject option. 5. Click on the insert comment and you may type or record a message. 6. After all the changes have been made double click on the TRK option to turn it off. Lourdes Day, FDLRS Sunrise Page 17 5/20/2010 lourdes.day@polk-fl.net
  • 21. Reading Voice note I. Use this feature to read passages or leave oral directions for students who have difficulties decoding. Students may use this feature to answer questions orally. 1. Choose the Insert Menu Object 2. Choose Wave Sound and click OK 3. Click on the Red button to record 4. Press the black rectangle to stop and 5. The left arrow to rewind 6. A microphone will appear on the document 7. Double click on the speaker to listen to recording Inserting Clipart II. Use clip art to add visual supports to documents by giving students a visual image of new concepts or vocabulary. 1. Place your cursor in the desired location 2. Choose the Insert menu Picture. 3. At the sub menu drag over to clip art.  You can also get to the clip art gallery by clicking on the Red headed man “Insert Clip Art” option on the Drawing toolbar 4. In the “Search for” box, type in the name of the picture you are looking for 5. Choose the desired picture and depending on the version insert the picture by Double clicking on the picture (2000) Single Click (XP or later) *If you are connected to the Internet you may also download clipart directly to your Clipart gallery from the Microsoft website by clicking on the Clips Online (globe) icon and following the directions on screen. When working with clip art it is helpful to have the Drawing and the Picture tool bar on the desktop for easy access. a. Choose the View menu Toolbars. b. At the submenu, click on the Drawing and Picture option Text Wrap *Choosing the text wrap feature allows you to move the picture to the exact desired location. Click on the Text Wrap icon (poodle) on the Drawing toolbar OR Lourdes Day, FDLRS Sunrise Page 18 5/20/2010 lourdes.day@polk-fl.net
  • 22. Double click on the picture  Click the Layout tab in the picture format window and make the desired selection.  “Tight” works well for most pictures. *Macintosh Version, for text wrap - Click on the arrow to the right side of the Picture Toolbar and click Text Wrapping. Click on the type the desired text wrap Move a picture to a new location 1. Click on the center picture to select it. 2. Hold down the mouse and drag to a new location. Resize a picture 1. Click on the picture to select it. 2. Resizing handles will appear. 3. Click on one of the handles and drag diagonally towards the center to decrease the size of the picture. 4. Click on one of the handles and drag diagonally away from the center to increase the size of the picture. Footnotes and Endnotes III. Use footnotes or Endnotes to clarify instuctions, provide defintions or give helpful hints. a. Footnotes and endotes do not work in text boxes b. Footnotes appear at the bottom of the page while Endnotes appear at the end of a document 1. Click behind the word that needs to be clarified 2. Choose the Insert menu Footnote or Endnote. In XP go to the Insert menu,  Reference Footnote. 3. At the footnote window choose either Footnote or Endnote and click OK. A tiny number will appear after the word. 4. Scroll down to the end of the page or document and type the defintion or directions next to the matching number. 5. When the student places their mouse on the tiny number by the text the typed defintion will pop up or they can scroll to the bottom of the page to find the information. 6. To remove a footnote highlight over the number and press delete. *Macintosh Version, Under the Insert menu choose Footnote. Then choose whether you want a footnote or endnote. Lourdes Day, FDLRS Sunrise Page 19 5/20/2010 lourdes.day@polk-fl.net
  • 23. Flash Cards IV. Another great idea from Judy Sweeney; Create your own Flash card for practicing vocabulary, science, social studies or spelling words. 1. Click on the Table menu, Insert, Table 2. Choose how many columns and rows desired. For example 3 columns 4 rows will give you enough for 6 pictures. Click OK 3. Insert a picture in each of the cells in rows number 1 and 3 4. Type the name of the pictures in rows 2 and 4 5. Highlight the whole table by placing your cursor somewhere in the table and then clicking on the Table menu Select Table 6. With the Table selected, right click on the table and select Table Properties 7. If you want to make each cell 2inches by 2 inches: a. ‘’Click on the Row tab and type 2 in the “Specify height” box and choose exactly in the “Row height is” box. b. Click on the Column tab and type 2 in the” Preferred Width” box. You can accept the inches default in the “Measure In”. c. Resize the pictures if necessary. 8. In order to Center the words in rows 2 and 4; a. Highlight row 2 first, right click, and choose cell alignment b. Pick the desired format (the option in the middle square works best) c. Repeat the steps for row 4 9. Highlight the row and select the font and font size from the Format menu. Summarizing *Microsoft defines AutoSummarize as the following; AutoSummarize identifies the key points in a document for you to share with others or quickly scan. AutoSummarize works best on well-structured documents such as reports, articles, and scientific papers. Lourdes Day, FDLRS Sunrise Page 20 5/20/2010 lourdes.day@polk-fl.net
  • 24. Often times when a student encounters a document with many pages, they may be overwhelmed and may not even attempt to read the text. Using the “AutoSummarize” feature in Word allows the teachers to copy and paste many pages of text and then decide how small or large the summary should be. Websites such as http://www.gutenberg.org or http://etext.virginia.edu/ebooks allows you to download many out of copyright books including the classics. At www.sparknote.com a user can download summaries of many books. The plot overview is a great way to give students a sneak peek at what they will be reading. 1. Either type or copy and paste selected text into Word 2. Choose the Tools menu AutoSummarize. Choose from one of the following. a. Highlight key points- Highlights the key points on the document itself b. Create a new document- Opens a new Word document and places the summary on this document. c. Insert an abstract at the top of the document- places the summary on top of the existing document d. Hides everything except the summary on the same document  Set the length of the summary by choosing or moving the slider to the desired percent of summarization Study Skills and Organization Highlight I. Using the highlight tool on a document allows the student to learn or practice an important study skill. The highlighter allows the student to identify important points in a document, distinguish between nouns and verbs, detail verses main idea sentences, note vocabulary words and much more. 1. Click on the Highlight option on the Format tool bar 2. Click on the desired color 3. Drag over the significant content. Remove all the highlights on a document 1. Choose the Edit menu Select All (Control key +A) 2. Click on the highlighter tool and choose None *Remove Highlight from a single occurrence, Choose the None option from the highlighter tools and drag back over the undesired highlighted section. *Click the Highlight button to stop the tool. Lourdes Day, FDLRS Sunrise Page 21 5/20/2010 lourdes.day@polk-fl.net
  • 25. Numbering II. Number items in order of importance to help students understand what must be done first 1. Click on the Numbering feature on the Format tool bar 2. Type your text and press the Enter key 3. The next number will appear *If you want to change the numbering system from 123 to Roman Numerals: 1. Choose the Format menu Bullets and Numbering 2. Be sure you are on the Numbered tab 3. Click on the desired format and click OK Outline III. Use the Outline feature for note taking, study guides, prewriting, and answering test questions. 1. Click on the Numbering option on the Format tool bar. 2. Type the text and press the Enter key. The next line will be automatically numbered *Indent a sub point Click on the Increase Indent option on the Format tool bar or press TAB key and the item will be labeled and indented. *Decrease a sub point Click the Decrease Indent option or press the SHIFT key + the TAB key to promote the points. • If you want Roman Numerals choose that option from the Bullets and Numbering submenu OR • Type I. and press the space bar ONCE. Type your text. When you press ENTER you will automatically get Roman numeral II. Customize an Outline 1. Choose the Format menu Bullets and Numbering 2. Choose the Outline Numbered tab 3. Pick one of the styles to customize(you may not choose None) 4. Click on the Customize window 5. Click on the level option on the left side of the window, select a number style and edit the style in the Number Format Box 6. Change the position and alignment by clicking the desired options (Number position and Aligned at) 7. Click OK Bullets IV. Use the Bullet feature to highlight important points. Lourdes Day, FDLRS Sunrise Page 22 5/20/2010 lourdes.day@polk-fl.net
  • 26. 1. Choose the Format menu Bullets and Numbering 2. Be sure you are on the Bulleted tab 3. Click on the desired format and click OK  To change the bullets: follow the direction below for getting a check box. Checkbox V. Create to do lists using a checkbox bullet so that students can keep track of completed tasks 1. Choose the Format menu Bullets and Numbering 2. Click on the Bulleted tab and click on one of the pictures of the bullets to be changed (you may not select the NONE option) 3. Choose Customize 4. Click on the Character 5. Drag down the font menu to Windings. Click on a square icon and click OK twice Document Map VI. Document Guide is a separate pane that displays a list of headings in the document. Use the Document Map to quickly navigate through the document These feature can also be used to type “thinking” questions for each section Choose the View menu Document Map OR Use the Document map icon on the Standard toolbar If the document does not contain headings, you may add headings by: a. Highlighting a line or concept OR typing a question/statement above a section b. Choose Heading 1, 2 or 3 from the Style and Formatting option on the Format Toolbar Ideas  Change the Headings to questions. This helps students to read for meaning.  Change the color of the questions. This is a good way to scaffold an activity. Have some students answer only specific color questions. Test Taking Create drop-downs I. Some students with visual perception problems may have difficulty matching a word in a word bank at the top of the page to the correct question below. Create a test where students choose from a word bank that is directly next to each Lourdes Day, FDLRS Sunrise Page 23 5/20/2010 lourdes.day@polk-fl.net
  • 27. question. Navigate by pressing the Tab key or using the mouse and then clicking the correct answer. Drop Down Form Field 1. Select the Form toolbar by choosing the View menu  Toolbars  Forms. 2. Type the question. 3. Click on the Drop Down feature (3rd icon) from the Forms toolbar a gray box will appear. 4. Click on the Form Field Option (little hand 4th option) a window will open. Type in choice number 1 and click the ADD button to place the answer in the drop down list. Continue to type your list and press “Add” until your word list is complete. Click OK. 5. *Helpful Hint: It is a good idea to begin the list with *****, or click here or even use the space bar to create a blank first line. Do NOT use a possible answer as the first option because you cannot be sure if the student actually answered the question. 6. Judy Sweeney (Onionmountaintech.com) suggests you use the “Add Help text” feature to give students clues when needed. You can also leave further directions that will not print on the test.  Click on the “Add Help Text Button” from the Form field options window  Type your note and click OK twice  Lock the form  The note will appear in the lower left status bar when the student clicks in the shaded box. *Once the word list is complete you can highlight, copy and paste the drop down box next to each question. Highlight the newly created dropdown list Right click on the highlighted list and choose “Copy” or Control key + C Place the cursor next to the question where the drop down list will appear Right click to “Paste” or Control key + V *The Drop Down Features also works well with the Cloze Strategies. Adding Text Form Fields 1. Anywhere a student will enter text such as his name, date, and essay questions must be marked with an “ab” (1st option) 2. The form filed option may be used to format the field as a text, number, date, or calculation field 3. You may also determine amount of characters and the format of dates from this window. Lourdes Day, FDLRS Sunrise Page 24 5/20/2010 lourdes.day@polk-fl.net
  • 28. Adding Check Box Form Fields 1. Click the check box form field so the student may select the desired choice or answer. 2. You may click or use the space bar to enter the answer 3. The Check box Form Field Option allows you to choose whether you want all the boxes checked or unchecked. Protecting the Form/Test 1. Be sure you click on the Lock option (last icon padlock) and then remove the form toolbar before you Save. This will prevent a curious student from clicking on the lock option. If you want multiple students to use the same test Save the document as a template as you learned earlier. (directions are repeated below)  You must UNLOCK the form to make any editing changes  Spell Check does NOT work when a form is locked  Text Readers do NOT read locked forms 2. Protecting your document may require more than just locking the form because students are so clever. Protecting your form with password may be the best solution a. Choose the Tools menu  Protect Document b. Click on the radio button next to “Forms” c. Type in a password. You will be asked to type it twice. d. Click OK 3. To unprotect the form: Click on The padlock or choose the Tools menu  Unprotect Document. You will be asked to type in the password twice *In 2003 when you protect a form the task pane on the right opens. Under Editing Restrictions (Step 2) choose “Filling in Forms” In step 3 (Start enforcement) click start “Yes, Enforcement Protection” and type the password twice Save Test/Forms as Templates Once your forms/tests are created, protected and you have removed the Form toolbar save it as a template so that you may use the form/test again. Saving a Template: 1. Choose the File menu  Save AS. 2. Click in the File type box and choose Document Template. Lourdes Day, FDLRS Sunrise Page 25 5/20/2010 lourdes.day@polk-fl.net
  • 29. 2. Notice the file will be automatically placed in the template folder. You may change it by dragging down the Save In and choosing a new location. 3. Title the file Use the templateDouble click to open the template (the top of the template looks like it has yellow binding). Create Text boxes II. Emphasize text boxes that contains important information such as directions, a word bank or examples and non-examples on a document. 1. Choose the Text Box option on the drawing toolbar 2. If the “Create your drawing here appears” press delete 3. Click and drag the crosshair cursor to the desired size. 4. Type in the word bank or directions and include an example whenever possible. 5. Put a border around the box to draw the student’s attention.  Click on the text box twice and use the Line style option from the drawing toolbar to make the border thicker.  Use the paintbrush tool (Line Color Tool) to add color to the border.  Use the paint can (Fill Tool) to add or remove the (white) color in the inside of the text box.  Remove a text box by clicking on the slashes on the edge and then pressing delete Arrows and Stop signs III.Use Arrows and/or Stop signs to help students with visual directions and test format. 1. Click on the AutoShape option on the Draw toolbar. 2. Choose Basic Shapes to find an octagon(Stop) or Block Arrows to Right Arrow(Go) Stop 3. A crosshair cursor will appear. Click, hold and drag out until you have the desired size shape (If a “Create drawing here” canvas appears, press the delete key to remove it and then drag the crosshair cursor) 4. Right click on the shape and click on Add Text and type in the command Create Call Outs IV. Create Call Outs by each question or section to further clarify directions or give reminders. (Did I remember to spell check….)? 1. Click on the AutoShapes option located on the Drawing toolbar(normally on the bottom of screen). 2. Choose the Callout option and click on the desire picture. 3. If the “Create your drawing here appears” press delete Lourdes Day, FDLRS Sunrise Page 26 5/20/2010 lourdes.day@polk-fl.net
  • 30. 4. Click hold and drag the callout to the desired size 5. Type in the desire text Type non printing direction V. Type non printing directions. The students will see the messages only on the computer screen but not on the printed version. 1. Type your message. 2. Highlight the message. 3. Choose the Tools menu  Options. (Macintosh, Preference) 4. Click on the View tab and click on the Hidden text. 5. Drag down the Format menu to the Font option and choose Hidden. Self Checking worksheets VI. Create a Self-checking worksheets. Insert an Excel spreadsheet in Word by clicking on the Excel Spreadsheet tool on the toolbar. (This may be easier just doing in Excel). The formula for the self-checking is below.  Type the following formula pattern (pictured in column C) in the cell to the right of where the student is typing the answer. Be careful that you place the parenthesis, equal symbols, quotation marks and comas are in the right place. Formula Examples What the student sees when he answers the questions These are a little harder but it will have the word Fill in the cell next to the answer box =IF(B2="","Fill In", IF(B2=4,"Great","Try Again")) Or the box will be blank until they fill it in. =IF(B2="","",IF(B2="T","fantatsic","sorry")) Lourdes Day, FDLRS Sunrise Page 27 5/20/2010 lourdes.day@polk-fl.net
  • 31. If the spreadsheet reverts to a table double click on it and you will see the Spreadsheet properties. Insert Comments VII. Create comments at particular points in a document, to remind the student of important information or prompts that need to be followed. 1. Move to the point in your document where you want a comment 2. Click on Insert, then Comment. 3. Type your message. 4. Click anywhere in the open document to “get out” of the comment. Research Create Hyperlinks Create a list of Hyperlinks that students can easily click on to get to educational resources from the web. 1. Highlight text or click on a picture 2. Right click on the highlighted picture or text and choose Hyperlink. Alternative is to click on the Hyperlink icon on the Standard toolbar 3. Type in the web address in the address line 4. Click OK.  If the computer is connected to the Internet the student can hold down the Control key and click the mouse and the web page will open  The student can then read the research and return to the Word document to answer question by choosing the document from the task bar on the bottom Math Use the table tool to separate each math problem. Drag down the Table menu to Insert. Drag over to Table. Choose how many squares by typing in the number of rows and columns. Type the problem or item in the desired square. Lourdes Day, FDLRS Sunrise Page 28 5/20/2010 lourdes.day@polk-fl.net
  • 32. Windows 2000 & XP Accessibilities Language Bar Handwriting Recognition Office 2000 and XP offers speech and Handwriting recognition as well as speaks the text. Right-click the language indicator button in the status area on the Microsoft Windows taskbar, and then select Show the Language bar. It will look be an EN icon. In XP if you do not see the Language bar 1. Open Regional and Language Options in Control Panel. 2. On the Languages tab, click Details. 3. Click on Language Bar button (lower right corner) 4. Select the Show the Language bar on the desktop check box. 2000 If you accidentally close the language bar or you do not see the EN icon click on the Start button, point to Settings, and then click Control Panel. Double-click Text Services and click Language Bar. Select the Show the Language bar on the desktop check box. Click OK twice. 1. The Writing Pad allows you to type on a small lined screen whereas Write Anywhere allows you to place your cursor on the page and begin to write as you normally would using your mouse as the pencil. Both will convert your handwriting to typed text. 2. The Drawing Pad allows you draw a picture and insert it automatically into your document. 3. Both the Onscreen Standard and Symbol Keyboard allow the user to point and click on options on an onscreen keyboard. The Symbol keyboard has letters with accent marks, tildes and umlauts for easy use. Speak Text Many Students benefit from auditory feedback. Hearing the written word is often more revealing than reading it on screen. Text to speech software helps to identify Lourdes Day, FDLRS Sunrise Page 29 5/20/2010 lourdes.day@polk-fl.net
  • 33. grammatical and omission errors. These programs can be downloaded to your computer for free or low cost to add text to speech capabilities to most word processing documents. Open a Word document and either press the Windows logo Key + S or click on the speech balloon icon on the Language tool bar. The computer will begin to read the text. To stop the Speech you must press the Windows logo key + S again. Talking Word Processors Readplease.com – there is a free version and one with more features called Readplease plus for $49.95. http://www.msdlg.com/sw101/ Speak Write 101 a free downloadable talking word processor for Polk County employees only. This software will read the web and has a built in talking dictionary. Voice Recognition The student considered for this technology must have clear and consistent voice quality. The user must be able to understand the basic writing structure for example punctuation marks, paragraph indentation, as well as be able to correct voice recognition errors. Secondary students would be the likely population to have success with this strategy. This speech recognition option is not designed for completely hands-free operation; you'll get the best results if you use a combination of your voice and the mouse or keyboard. You will need a high quality head set. Microsoft 2000 and XP now have built in voice recognition. Click on the Tools Menu and choose Speech If you are asked if you want to install this feature click yes. The feature is part of the Language toolbar usually located on the right side of the task bar. Be sure you have a microphone plugged in before beginning. There will be a wizard that walks you through voice recognition training. Initial training takes about fifteen minutes. It is very important that as you begin to use the dictation tool you correct any errors in recognition so that your voice file remains accurate. *This built- in feature is not as powerful as some commercially purchased voice recognition software but it is worth trying for those who have difficulty with typing or pencil paper task. Accessibility Wizard This feature will ask you questions and help set up your computer for a person with different vision, hearing and/or mobility impairments. Click on Start, drag to up to Programs, over to Accessories and then Accessibility. Lourdes Day, FDLRS Sunrise Page 30 5/20/2010 lourdes.day@polk-fl.net
  • 34. Choose Accessibility Wizard. Magnifier The magnifier will enlarge screens for persons with vision difficulties. Click on Start, drag to up to Programs, over to Accessories and then Accessibility. Choose Magnifier. (This can be a little cumbersome) Narrator The narrator will read aloud menu commands, characters being types and dialog box options. Click on Start, drag to up to Programs, over to Accessories and then Accessibility. Choose Narrator. Onscreen Keyboard The Onscreen keyboard will allow a person with physical limitations to point and click options on a standard keyboard. Click on Start, drag to up to Programs, over to Accessories and then Accessibility. Choose On – Screen Keyboard. Click on Settings menu and choose Type mode. Click to Select, Hover to select or Scan. Online Resource Microsoft online help guide, including definitions and resources for assistive technology and accommodations tips. http://www.microsoft.com/enable/ Lourdes Day, FDLRS Sunrise Page 31 5/20/2010 lourdes.day@polk-fl.net
  • 35. Ideas for Designing Assignments and Assessments  Clear uncluttered format – more white space between lines, characters, words and margins  Fewer items on a page  Leave enough room for students to write answers  Enlarge margins to shorten tracking field  Larger and clearer fonts  Never use all caps or italics  Clear simple directions- Bold directions  Underline, bold or use different colors to highlight key words in directions and passages  Use symbols such as arrows and stop signs to clarify directions  Give examples and non examples-set apart in a box  Use fill in the blanks question with Word Banks  Multiple choice questions with 3 to 4 choices. Avoid “not” questions  Change font or background colors to enhance visual perception  Use borders around word banks and between sections  Use color coding to identify tasks, definitions, or directions  Allow the use of spell check and a thesaurus when appropriate Lourdes Day, FDLRS Sunrise Page 32 5/20/2010 lourdes.day@polk-fl.net
  • 36. Visual Cognitive Physical Feature Organization Page # Presentation Supports Access Hiding or displaying Specific X X X 1 Toolbars Customized Toolbar X X 2 Making Picture Toolbars X X 3 AutoText (pictures/words) (Word X X 4/11 completion) AutoCorrect (pictures/words) X X 4/11 Reducing Mouse Movements X 6 Magnifying text X 7 Increase font size X 8 Increasing line, word, or X 9 character spacing Adjusting margins X 10 Changing font/background color X 10 Spell check/Readability Statistics X 12 Thesaurus X 13 Track Changes X X 15 Inserting Sound Recordings X X 15 Autosummarize X 18 Highlighting X X X 19 Using the Forms functions (check X X 21 box, answer field, drop down list) Using Drawing functions (stop X X 23 signs, call outs, etc ) Self Checking Worksheets X 24 Hyperlinks X X 25 Handwriting Recognition X 26 Text to Speech (Speak Text) X X X 27 Voice Recognition X X 27 Insert comments X X 26 Look up (definition) X 14 Arizona Dept. of Education ♦ 1535 W Jefferson Phoenix AZ 85007 ♦ 602-364-3243 ♦atinfo@azed.gov ♦Permission to duplicate if credit retained