Adobe Acrobat 7.0 ShortCourse Handout.doc


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Adobe Acrobat 7.0 ShortCourse Handout.doc

  1. 1. Adobe Acrobat 7.0 ShortCourse Handout Adobe Acrobat 7.0 ShortCourse Handout Copyright 2006 Technology Support, Texas Tech University. ALL RIGHTS RESERVED. Members of Texas Tech University or Texas Tech Health Sciences Center may print and use this material for their personal use only. No part of this material may be reproduced in any form without written permission from the author. Introduction In this course, we will explore the Acrobat 7.0 work environment, and learn how to create and manipulate PDF files. Adobe Acrobat program lets you create Portable Document Format (PDF) electronic files. A PDF file, you create a document that can be viewed and printed across a wide range of computer platforms such as Windows, Macintosh OS, UNIX, etc. PDF files can be compressed for easy transmission over the Internet or E-mail. Acrobat 7.0 professional for Windows include a NEW application called Adobe Designer. It allows you to make full featured forms from scratch or through templates. Any Acrobat user can interact and fill in a form created with Adobe Designer application. Do not confuse the Acrobat Reader plug-in with the Adobe Acrobat software from Adobe. The Acrobat Reader is free software that allows view-only access to PDF files and can be downloaded free of charge from Objectives After completing this ShortCourse, you should be able to: • Navigate pages of a PDF document • Use the Acrobat Help file (a PDF document) as a primary help source. • Create a PDF file • Combine multiple files into one PDF file • Add bookmarks to a PDF file • Add security to a PDF file • Move, copy, or delete pages of a PDF file • Add comments, and hyperlinks to a PDF file • Create digital signatures, and • Digitally sign a PDF file. Heide K. Mansouri Technology Support 1 TTU 5/20/2010
  2. 2. Adobe Acrobat 7.0 ShortCourse Handout What is Acrobat 7.0 good for? • To share files with others who don't have the same software or use a different platform (Windows, or Macintosh, etc.). To share files that can be protected from unauthorized viewing, printing, copying, or editing. • To create interactive forms that can be shared via email, on a Web server, and Network share. • To publish electronic documents, e-books, etc. • To print files to many different types of printers, and all look essentially the same (layout and fonts). • To create files with annotations, hyperlinks, and bookmarks that can be shared via email and on the Web. Where to find Acrobat 7.0? • Technology Support computing labs: 742-1650 • Purchase the software from High Tech computer store, located in the basement of the Student Union for $70.99 (includes academic discount). 742-2565 Create Adobe PDF Online • Make PDF files for just $9.99/month by subscribing at • In Windows, the default Acrobat 7.0 installation, installs the PDFMaker feature for: o Autodesk AutoCAD 2002, 2004, and 2005 o Microsoft Access, Excel, Outlook, PowerPoint, Publisher, Project, Visio, Word 2000, 2002, and 2003. o Microsoft Internet Explorer 6.0 • Files created in these applications can be converted directly to Adobe PDF files in the authoring applications. • You can use Distiller to convert almost any file, including files that include drawings, page-layout, and images. • You can use an application’s Print command (PDF printer is a printer driver that converts non-PDF documents to the PDF) to create a PostScript file first, and then convert it to a PDF. Since Print dialog boxes vary from application to application, Heide K. Mansouri Technology Support 2 TTU 5/20/2010
  3. 3. Adobe Acrobat 7.0 ShortCourse Handout it is difficult to provide specific instructions for creating a PostScript file from each application. • You can create PDF documents from scanned documents. • You can create PDF from Web Page using the Convert to Adobe PDF button. • You can create a PDF file from multiple files. Starting Adobe Acrobat • From the Start menu, Choose Programs. • Select Adobe Acrobat 7.0 Professionals. Starting Acrobat Distiller • Distiller software is separate software and is used to convert PostScript files to PDF. • For detail info, see the Acrobat Distiller parameters manual (130 pages) @ • To start Acrobat Distiller: o In Acrobat, choose Advanced > Acrobat Distiller (or in Windows, choose Start > Programs >Acrobat Distiller 7.0). o Or- from the Start menu, choose Acrobat Distiller. • Note: Acrobat Distiller opens in the foreground while Acrobat remains in the background. Naming Adobe PDF documents • Use a file name containing up to 8 characters (with no space). • Use only uppercase Roman letters, the underscore ( _ ), and digits (0-9) for folder names and file names. • Use the .pdf extension with the file name. Acrobat 7.0 Work area • Toolbars: provide controls that you can use to work with your document. Choose View > Toolbars > make your selections. Also, Right-click on the gray area of the toolbar, then make your selections. • How To … Pane: a panel of shortcuts to the most common tasks used in Acrobat. To view this pane, click Help > How To …> Acrobat Essentials. Heide K. Mansouri Technology Support 3 TTU 5/20/2010
  4. 4. Adobe Acrobat 7.0 ShortCourse Handout • Navigation Pane: a pane on the left side of the document window that allows access to bookmarks, thumbnail views, and other navigational elements. Click Options at the top of the tab to open the menu to choose a command from. • Bookmarks: Are links to destinations in a document. How to window • Click on Complete Acrobat 7.0 Help… (F1) button on the How To… palette • Using the Search tab in the Acrobat Help, look up the following terms: o Creating Bookmarks o Commenting toolbar • Close the Help Window. Using Acrobat Tools, Toolbars, and Task buttons • Toolbars contain commonly used Tools such as Open, Print, etc. • Task buttons (on the Toolbars) give you access to additional Commands and Toolbars. PDF Document Properties • From the File menu, Choose Document Properties… (Ctrl + D). Heide K. Mansouri Technology Support 4 TTU 5/20/2010
  5. 5. Adobe Acrobat 7.0 ShortCourse Handout • Choose Description. • Type a title, your name, subject, security, etc. • Save the changes to your PDF. To Add Searchable information • Choose File > Document Properties…(Ctrl + D) • Type any keywords; separate the words with commas only and NO space. • Use the Search button to search for keywords. Setting Screen View • Choose File > Document properties… • Select Initial View tab and then check “Open in Full Screen Mode”. • Or- from the View menu, choose Page layout > Single page. • Note: In Single Page layout, choosing Edit > Select All will select all text on the current page. • To view a document in a split – window view: o Choose Window > Split. o Choose Window > Remove Split to restore the document window. Note: the same document is viewed in two side-by-side window. Click in each window to make it active. Hand Tool • As a general rule, you should use the Hand tool when browsing through a PDF document. • To select a different Tool, click the Tool icon in the Toolbar. It will remain active until you select a different Tool. Page Commands in PDF • Click the Pages tab on the Navigation pane. • To remove a page from the document, use the scroll bars in the Pages pane and click the page to select it. The thumbnail is highlighted; the page displays in the Document pane. • To delete one or more pages using the Delete command: Choose Document > Delete Pages. Heide K. Mansouri Technology Support 5 TTU 5/20/2010
  6. 6. Adobe Acrobat 7.0 ShortCourse Handout • Enter the page range to be deleted, and click OK. o Or- Right-click and then make your choices. • You cannot delete all pages; at least one page must remain in the document. To Add Bookmarks • Click the Select Tool. • Select some text, in the Document Palette (a title for example). • From the Bookmark menu in the Bookmarks palette, choose Options > New Bookmark, your selection is bookmarked. • Type a text for it and press the Enter key. • Use the Hand Tool, to try your Bookmarks. To Edit a Bookmark • Select the bookmark, click inside the bookmark text box, and type in the new text. • Or- Right-click and choose Rename… • To edit a bookmark destination, select the bookmark, and then (in the document panel) move to the location you want to specify as the new destination. • Choose Set Bookmark Destination from the Bookmarks palette menu, and click Yes in the warning dialog box. The bookmark is now set to the new location. • To edit a bookmark’s appearance, choose Options > Properties from the Bookmarks palette menu, and select a color and text style for the bookmark. Restricting PDF Documents • Click Document > Security > Secure This Document … • Select Restrict Opening and Editing o Check mark the Required a Password to open the Document – type a password o Check mark the Permission to Restrict Printing and Editing > click OK. Navigating with Page Thumbnails • Click on Pages Tab on the Navigation pane. • Double-click on Page thumbnail to go to that page. Heide K. Mansouri Technology Support 6 TTU 5/20/2010
  7. 7. Adobe Acrobat 7.0 ShortCourse Handout • Click on marquee to see different areas of the page (inside a thumbnail), and position the pointer near the top left of the Contents and drag over the text. • Zoom in by resizing the marquee. • Click and hold on the marquee to be able to move the selected text. Move and Copy Page Thumbnails • Click the Pages tab on the Navigation pane. • Click to select one, or Shift-click to select multiple pages. • Drag to move the pages to a new position in the Page thumbnails palette displayed. The pages are renumbered. • Copy pages the same way. Use Page thumbnails to copy or move pages to another document by having it open on screen. To Delete a Page Using Page Thumbnails • Select the page number box of the thumbnail or thumbnail itself. • Choose Edit > Delete. • Click OK. Note: You cannot undo the deleted page. Editing Text • Choose Tools > Advanced Editing > Show Advanced Editing Toolbar > Touchup Text Tool. • Click and drag over the text to be edited. • Type over the text > select the text >right-click >properties > text tab > set font size and other options. • Right-click to Delete. • Edit > Undo delete. Using the Select Text Tool to Copy and Past Small Amount of Text • Double –click to select a word. • Triple-click to select a line of text. • Click four times to select all the text on the page. • Choose Edit > Copy, to copy the selected text. Note: You can drag the selected text from the PDF file into a new document open in another program window. Heide K. Mansouri Technology Support 7 TTU 5/20/2010
  8. 8. Adobe Acrobat 7.0 ShortCourse Handout Creating Links 1. Links can have multiple actions associated with them. 2. Choose View > Page Layout > Single Page. 3. Choose Tools > Advanced Editing. 4. Click the Link Tool button on the advanced Editing Tool box (the cursor changes to a crosshair). 5. Draw a selection marquee around some text in your document, the Create Link dialog box opens. 6. Select the Open a Web Page radio button. 7. In the Address: box type for example. 8. Click Set link. 9. Right-Click on this link > Click Properties…Link Properties dialog box opens. 10. Choose Invisible, and Outline from Link Type and Style Highlight pull down lists. 11. Click Close. 12. Use the Hand Tool and try out your link. Comment & Markup • Note Tool – use to annotate the PDF document. • Text Edits Tool – includes a number of highlighting features. • The Stamp Tool - allows dynamic stamps with date and time as well as standard business stamps and custom stamps to be applied to your PDF file. • Highlighting Text Tool- use to mark up a PDF document for later use. • To access these tools, from the Comments menu, choose Commenting Tools, or Drawing Markup Tools. Setting Comment Identity and Commenting Preferences • Choose Edit > Preferences > choose Identity from the list. • Type your name. • Click Commenting Preference and check the “Copy Selected Text Into Highlight” box. Using the Note Tool Heide K. Mansouri Technology Support 8 TTU 5/20/2010
  9. 9. Adobe Acrobat 7.0 ShortCourse Handout • From the Tools menu, Use Commenting Tool. o Or- from the Review and Comment menu, choose the Commenting tool. • Choose the Note Toll, and add a comment to your document. • Type: Can more images be added to this brochure? • Right-click the Note > Properties. • Change the color of the Note. Drawing Markup Tools • From the Comments menu select Drawing Markup Tools > Drawing > Select a Tool. o Draw a circle, a square, and a diagonal line (press the shift key while drawing). o To change the characteristics of a tool: Right-click > Properties > Choose different color, etc. Using the Arrow Tool • Using the Drawing Tools, click on the Arrow tool and draw toward an object on a page. • Double-click on part of the line you drew to bring up a text note. • Type some text in the box. • Right-click on the comment to change the properties of the line. • Save the document. • Click the Comments tab (in the Navigation pane) to see the comments. • Edit > Spell check. • From the Comments menu > Export Comments … o Right-click on the comment > Delete the comment. • From the Comments menu > Send for Review > send by email. Predefined Stamps • From the Comments menu, select Commenting Tools > Stamps > Show Stamps Palette. • Click the down-pointing arrow on the stamps dialog box, and choose from Dynamic Stamps. • Dynamic stamps obtain information from your operating system and from the Identity Panel of the preferences dialog box (Edit > preferences …). Heide K. Mansouri Technology Support 9 TTU 5/20/2010
  10. 10. Adobe Acrobat 7.0 ShortCourse Handout • Other options for stamps are: o Sign Here. o Standard Business. o Create Custom stamp… Adding Stamps to a PDF file • From the Tools menu select Commenting > Stamps. • Choose from Standard Business > Confidential. • Click on the document page to place the stamp at its default size. • Right-click the stamp to change its properties. To Edit a Stamp: • Right-click the Stamp. • Choose Properties… • Click the General tab. • Edit the Author field by typing your name. • Click the Close button. To Add a Confidential Note to your Stamp: • Right-click the Stamp. • Click Open Pop-Up Note. • Type: Please keep this document confidential until we finalize. • Close the Note. • Double-click the stamp to open the note. To create a Self-signed Digital ID • From the Advanced menu; select the Security Settings… • Select Digital IDs on the left, and then click Add ID. • Select “Create A Self-Signed Digital ID”. • Select Windows Certificate Store (Windows only). • Type a name and other personal info, and then click Next. • Choose a key algorithm 1024-bit RSA (a universal compatible level of security). • Click Next, and specify file name and location. Heide K. Mansouri Technology Support 10 TTU 5/20/2010
  11. 11. Adobe Acrobat 7.0 ShortCourse Handout • Type a password (do not include any of these characters: “ ! @ # $ % ^ & *, / ; <> _ ). • Click Finish. Digitally Signing a PDF • Click the Sign button. • Choose Sign this document … • Click Continue Signing … • Click Next. • Click and drag to draw the area for your signature. • Select a Digital ID, and click Add Digital ID. • Choose Use this digital ID radio button. • Sign and Save As… • Follow the steps. • Click OK. • To delete a signature, right-click on the signature and then choose your options. Using the TechDrive to upload your file • Log on to the TTU Raiderlink Portal, and create a TechDrive (if you don’t have one). • Upload your file to your TechDrive. Recommended Online Resources • Free Online Adobe Acrobat 7.0 Lessons • Technology Support Virtual Reference Room • Tips & Techniques • FREE demo video training courses (Acrobat 6.0) Where to Get Help If you need help with your project, you may contact Help Central Office at 742-HELP. If you need help from your instructor, you may e-mail Heide K. Mansouri Technology Support 11 TTU 5/20/2010
  12. 12. Adobe Acrobat 7.0 ShortCourse Handout E-mail your comments or suggestions to: Heide K. Mansouri Technology Support 12 TTU 5/20/2010