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How to prepare for my summer intern

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This presentation provides Urgent, Inc. internship host agencies a general overview of what is expected and how to prepare for the arrival of their summer intern.

This presentation provides Urgent, Inc. internship host agencies a general overview of what is expected and how to prepare for the arrival of their summer intern.

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  • 1. A Guide for Host Agencies
    How to Prepare for My Summer Intern
    PROGRAM MADE POSSIBLE BY
    PROGRAM MANAGED BY
    1600 NW 3RD AVE. Bldg. D
    Miami, FL 33136
    305-576-3084 ph
    866-811-7778 fax
    interns@urgentinc.org
    www.urgentinc.org
    TEENS
  • 2. Thank you for choosing to partner with Urgent, Inc. and provide a meaningful learning experience for a young person this summer. As a career mentor and host agency you are helping our community by preparing our youth to make a successful transition from school to work.
    WELCOME!
  • 3.
    • About Urgent, Inc.
    • 4. Program Overview
    • 5. Important Dates
    • 6. Host Agency Responsibilities
    • 7. How to Prepare for your Intern
    • 8. Best Practices
    • 9. Intern Responsibilities
    • 10. Next Steps
    • 11. C0ntact Us
    WHAT WILL BE COVERED
  • 12.
    • About Us: Urgent, Inc. is a 501 (c) 3 community based organization established in 1994.
    • 13. Vision: All people have the social, economic and educational resources to thrive
    • 14. Mission: To empower young minds to help transform their communities
    • 15. Guiding Principle: To promote shared leadership through empowerment, education and civic engagement to create collective well-being
    • 16. Operational Values: Compassion, Innovation, Learning, Patience, Reciprocity, Responsibility and Teamwork
    ABOUT URGENT, INC.
  • 17. WHAT: TheCRA Summer Youth Employment Program is sponsored by the South East Overtown Park West Community Redevelopment Agency. Rites of Passage Internships are funded by The Children’s Trust, NCJW Teens and the Dade Bar Association- New Horizon’s Committee
    WHO: 180 youth and young adults ages 15-24 will participate as summer interns at host agencies throughout Miami-Dade County
    WHEN: Internships will begin between June 23 -30, 2011. Internships will end between July 25- August 4, 2011.
    WHERE: Interns are able to work up to 150 hours at their host agency
    HOW: You will interview interns to work at your agency. Once selected, Interns earn an educational stipend paid by Urgent, Inc.
    PROGRAM OVERVIEW
  • 18. JUNE
    • June 13, 2011- June 15, 2011
    1) Sign-up to participate in Mock Interviews with perspective interns (optional)
    2) Confirm your intern interview time slot ( Mandatory); You will receive email to confirm your time and date
    Dates available 6/22, 6/23, 6/24
    • June 23- June 30, 2011
    1)Host Agency Webinar for agencies who have selected an intern
    6/23 at 9:30-10:00am (will receive an email invite)
    2) Internship agreements prepared and finalized
    3) Internship placements begin
    *Interns only work Mon-Thursday each week
    IMPORTANT DATES
  • 19. JULY
    • July 4, 2011 HOLIDAY
    1) Office and Program Closed
    • July 13, 2011
    1) Youth Empowerment on Tour- A spotlight multi-media event to feature host agencies and interns doing great things in the community.
    • July 15, 2011
    1) Host Agency Networking Event, 6:00-8:00pm. Location TBA
    2) Interim Evaluations due online
    IMPORTANT DATES CONT.
  • 20.
    • July 21, 2011
    Government and Civic Engagement Day @ Miami City Hall
    *Your intern may be asked to participate in this event
    • July 26, 2011
    Miami Community Redevelopment Agency (SEOPW CRA)Meeting, Tentative 6:00pm, Location TBA- Provide update of program
    *Attendance at this meeting would be a great show of support for the program
    • July 29, 2011
    Final Program Evaluations due on-line
    Final week of internships July 28- August 4, 2011
    IMPORTANT DATES CONT.
  • 21. AUGUST
    • August 4, 2011
    1) All internships end
    • August 5, 2011
    1) Intern & Host Agency Recognition Event
    Time: 9:00-11:00 am
    Location- Booker T. Washington SHS 1200 NW 6 Ave. , Auditorium
    IMPORTANT DATES CONT.
  • 22. OVERVEIW: As a host agency and career mentor, your primary responsibility is to provide a meaningful work and learning experience for your intern
    GOAL: To increase the intern’s ability to perform and achieve in the workplace
    WEEKLY ACTIVITIES:
    • Complete , Sign and Fax to 866-811-7778 or Scan & Email to irene@urgentinc.org Internship Time Sheet
    • 23. Complete Performance Evaluation on-line
    • 24. Weekly review of intern task, responsibilities & performance
    OTHER ACTIVITIES:
    • Intern Interim Evaluation on-line
    • 25. Final Intern & Program Evaluation on-line
    HOST AGENCY RESPONSIBILITIES
  • 26.
    • #1 – Provide interns with real and meaningful work related to their career interest, even if they must make copies explain how its important to work being done at the agency
    • 27. #2 – Set clear performance goals and high expectations for your intern from the start. It is always harder to increase expectations than to lower them
    • 28. #3 – Know your intern’s strengths, so you can match them to their responsibilities and needs of your agency
    • 29. #4 – Meet with your intern to provide feedback weekly for at least 15 -30 minutes. Informing them of where they are doing well and what can be improved
    • 30. #5 – Supervision, be available for questions for clarification and to provide support and encouragement
    • 31. #6 – Inform your staff that an intern will be coming on board and develop a support team for the intern
    • 32. #7 – Develop projects, directions and supervision protocols before your intern begins
    BEST PRACTICES
  • 33.
    • OVERALL
    • 34. Understand what is being asked relating to work assignments and due dates and reporting updates
    • 35. Come prepared to work, i.e. on time, great attitude and appropriately dressed
    • 36. PAPERWORK
    1) Weekly Time Sheet
    2) Weekly On-line Reflection and Work Report
    3) Final Evaluation
    • ASSIGNMENTS
    1) Research Host Agency and Career Mentor
    2) Interview Agency CEO/President
    3) Prepare final career development portfolio and presentation
    INTERN RESPONSIBILITIES
  • 37. Become a part of Urgent’s Community Asset Map
    Click Here to Complete Questionnaire
    2) Download Summer Internship Handbook
    Click Here to Access Document
    3) Mark all important dates in your calendar
    4) Prepare to interview perspective internship candidates
    5) Prepare internship work projects and supervision protocols so you are ready when your intern arrives
    NEXT STEPS
  • 38. Saliha Nelson, Project Director – saliha@urgentinc.org or 305-205-4605 cell
    Dr. Yelena Revere, Internship Program Coordinator – yelena@urgentinc.org
    Ms. Liz de las Cuevas, Host Agency Coordinator – liz@urgentinc.org
    Phone: 305-324-8900 ext. 2251
    General Information and Inquiries – interns@urgentinc.org
    Main Office:
    1600 NW 3rd Ave. Bldg. D Miami, FL 33136
    305-576-3084 ph, 866-811-7778 fax
    E-Mail: office@urgentinc.org
    URL: www.urgentinc.org
    CONTACT US
  • 39. THANK YOU!