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Oracle 11i Configuration Document for implementation of oracle general ledger module

Oracle 11i Configuration Document for implementation of oracle general ledger module

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    Oracle 11i Configuration Document Oracle 11i Configuration Document Document Transcript

    • Configuration Document S@jid Ali MBA 3 10006 Sir Sohaib Jamal 2 May 2011
    • Oracle 11i Configuration Document Table Of ContentsEnterprise Resource Planning (ERP) _____________________________________________________ 4Functional Areas _____________________________________________________________________ 4Advantages Of ERP ___________________________________________________________________ 5How Can ERP Improve A Companys Business Performance? _________________________________ 5What Will ERP Fix In My Business? ______________________________________________________ 6 Integrate Financial Information_______________________________________________________________ 6 Integrate Customer Order Information ________________________________________________________ 6 Standardize And Speed Up Manufacturing Processes _____________________________________________ 6 Reduce Inventory __________________________________________________________________________ 7 Standardize HR Information _________________________________________________________________ 7Organization Of ERP: _________________________________________________________________ 7 The Big Bang ______________________________________________________________________________ 7 Franchising Strategy ________________________________________________________________________ 7 Slam Dunk ________________________________________________________________________________ 8ERP Vendors ________________________________________________________________________ 8 PeopleSoft _______________________________________________________________________________ 8 Oracle ___________________________________________________________________________________ 8 BAAN ____________________________________________________________________________________ 9 Baan IV modules __________________________________________________________________________________ 9 ERP Ln 6.1 modules _______________________________________________________________________________ 9 SAP _____________________________________________________________________________________ 9Oracle E-Business Suite _______________________________________________________________ 9Oracle Financials ___________________________________________________________________ 10Oracle Financials Modules ____________________________________________________________ 10Oracle General Ledger _______________________________________________________________ 10 Preparation For Oracle General Ledger _______________________________________________________ 10 Oracle Application Structure ________________________________________________________________ 16Set Of Books _______________________________________________________________________ 17 Accounting flexfield _______________________________________________________________________ 17 Define Value Sets ________________________________________________________________________________ 17 Defining Structure _______________________________________________________________________________ 20 Defining Segments _______________________________________________________________________________ 24 2
    • Oracle 11i Configuration Document Defining Currency _________________________________________________________________________ 29 Defining Calendar _________________________________________________________________________ 29Defining Set Of Books ________________________________________________________________ 30Defining Responsibilities _____________________________________________________________ 30 Attaching Responsibility With Your Set Of Book ________________________________________________ 31Defining User ______________________________________________________________________ 32Running Reports ____________________________________________________________________ 33Posting Journals ____________________________________________________________________ 34 Entering A Manual Journal _________________________________________________________________ 35 Entering A Recurring Journal ________________________________________________________________ 35 Entering A Reversing Journal ________________________________________________________________ 36 Entering Mass Allocation ___________________________________________________________________ 36Defining, Submitting And Viewing Reports (FSG) __________________________________________ 38 Defining Row Set _________________________________________________________________________ 39 Defining Column Set _______________________________________________________________________ 40 Defining Report __________________________________________________________________________ 40 Submitting A Report _______________________________________________________________________ 41 Viewing Report ___________________________________________________________________________ 41 3
    • Oracle 11i Configuration DocumentENTERPRISE RESOURCE PLANNING (ERP)Enterprise Resource Planning integrates internal and external management information across an entireorganization, embracing finance/accounting, manufacturing, sales and service, etc. ERP systems automate thisactivity with an integrated computer-based application. Its purpose is to facilitate the flow of informationbetween all business functions inside the boundaries of the organization and manage the connections to outsidestakeholders.ERP systems can run on a variety of hardware and network configurations, typically employing a database tostore its dataERP systems typically include the following characteristics:  An integrated system that operates in (next to) real time, without relying on periodic updates.  A common database, which supports all applications.  A consistent look and feel throughout each module.  Installation of the system without elaborate application/data integration by the Information Technology (IT) department.Enterprise resource planning software, or ERP, doesnt live up to its acronym. Forget about planning—it doesntdo much of that—and forget about resource, a throwaway term. But remember the enterprise part. This is ERPstrue ambition. It attempts to integrate all departments and functions across a company onto a single computersystem that can serve all those different departments particular needs.Take a customer order, for example. Typically, when a customer places an order, that order begins a mostlypaper-based journey from in-basket to in-basket around the company, often being keyed and rekeyed intodifferent departments computer systems along the way. All that lounging around in in-baskets causes delaysand lost orders, and all the keying into different computer systems invites errors. Meanwhile, no one in thecompany truly knows what the status of the order is at any given point because there is no way for the financedepartment, for example, to get into the warehouses computer system to see whether the item has beenshipped. "Youll have to call the warehouse" is the familiar refrain heard by frustrated customers.FUNCTIONAL AREAS1. Finance/AccountingGeneral ledger, payables, receivables, budgeting, consolidation2. Human ResourcesPayroll, benefits, 401K, recruiting, diversity management3. ManufacturingEngineering, bill of materials, work orders, scheduling, capacity, workflow management, quality control, costmanagement, manufacturing process, manufacturing projects, manufacturing flow, activity based costing,Product lifecycle management4. Supply Chain ManagementOrder to cash, inventory, order entry, purchasing, product configurator, supply chain planning, supplierscheduling, inspection of goods, claim processing, commissions 4
    • Oracle 11i Configuration Document5. FinancialsGeneral ledger, cash management, accounts payable, accounts receivable, fixed assets6. Project ManagementCosting, billing, time and expense, performance units, activity management7. Human ResourcesPayroll, training, time and attendance, roistering, benefits, 401K8. Customer Relationship ManagementSales and marketing, commissions, service, customer contact, call center support9. Data ServicesVarious "self-service" interfaces for customers, suppliers and/or employeesADVANTAGES OF ERPThe fundamental benefit of ERP is that by integrating the myriad processes by which businesses operate, it savestime and expense. Decisions can be quicker and with fewer errors. Data is visible across the organization. Tasksthat benefit from this integration include:  Sales forecasting, which allows inventory optimization  Order tracking, from acceptance through fulfillment  Revenue tracking, from invoice through cash receipt  Matching purchase orders (what was ordered), inventory receipts (what arrived), and costing (what the vendor invoiced)ERP systems centralize data. Benefits of this include:  No synchronizing changes between multiple systems - consolidation of finance, marketing and sales, human resource, and manufacturing applications  Enables standard product naming/coding.  Provides comprehensive view of the enterprise (no "islands of information"). Makes real–time information available to management anywhere, anytime to make proper decisions.  Protects sensitive data by consolidating multiple security systems into a single structure.HOW CAN ERP IMPROVE A COMPANYS BUSINESS PERFORMANCE?ERPs best hope for demonstrating value is as a sort of battering ram for improving the way your company takesa customer order and processes it into an invoice and revenue—otherwise known as the order fulfillmentprocess. That is why ERP is often referred to as back-office software. It doesnt handle the up-front sellingprocess (although most ERP vendors have recently developed CRM software to do this); rather, ERP takes acustomer order and provides a software road map for automating the different steps along the path to fulfillingit. When a customer service representative enters a customer order into an ERP system, he has all theinformation necessary to complete the order (the customers credit rating and order history from the financemodule, the companys inventory levels from the warehouse module and the shipping docks trucking schedulefrom the logistics module, for example). 5
    • Oracle 11i Configuration DocumentPeople in these different departments all see the same information and can update it. When one departmentfinishes with the order it is automatically routed via the ERP system to the next department. To find out wherethe order is at any point, you need only log in to the ERP system and track it down. With luck, the order processmoves like a bolt of lightning through the organization, and customers get their orders faster and with fewererrors than before. ERP can apply that same magic to the other major business processes, such as employeebenefits or financial reporting.That, at least, is the dream of ERP. The reality is much harsher. Lets go back to those inboxes for a minute. Thatprocess may not have been efficient, but it was simple. Finance did its job, the warehouse did its job, and ifanything went wrong outside of the departments walls, it was somebody elses problem. Not anymore. WithERP, the customer service representatives are no longer just typists entering someones name into a computerand hitting the return key. The ERP screen makes them businesspeople. It flickers with the customers creditrating from the finance department and the product inventory levels from the warehouse. Will the customer payon time? Will we be able to ship the order on time? These are decisions that customer service representativeshave never had to make before, and the answers affect the customer and every other department in thecompany. But its not just the customer service representatives who have to wake up. People in the warehousewho used to keep inventory in their heads or on scraps of paper now need to put that information online. If theydont, customer service reps will see low inventory levels on their screens and tell customers that theirrequested item is not in stock. Accountability, responsibility and communication have never been tested like thisbefore.People dont like to change, and ERP asks them to change how they do their jobs. That is why the value of ERP isso hard to pin down. The software is less important than the changes companies make in the ways they dobusiness. If you use ERP to improve the ways your people take orders, manufacture goods, ship them and bill forthem, you will see value from the software. If you simply install the software without changing the ways peopledo their jobs, you may not see any value at all—indeed, the new software could slow you down by simplyreplacing the old software that everyone knew with new software that no one does.WHAT WILL ERP FIX IN MY BUSINESS?There are five major reasons why companies undertake ERP.Integrate Financial Information—As the CEO tries to understand the companys overallperformance, he may find many different versions of the truth. Finance has its own set of revenue numbers,sales has another version, and the different business units may each have their own version of how much theycontributed to revenues. ERP creates a single version of the truth that cannot be questioned because everyone isusing the same system.Integrate Customer Order Information—ERP systems can become the place where thecustomer order lives from the time a customer service representative receives it until the loading dock ships themerchandise and finance sends an invoice. By having this information in one software system, rather thanscattered among many different systems that cant communicate with one another, companies can keep track oforders more easily, and coordinate manufacturing, inventory and shipping among many different locations atthe same time.Standardize And Speed Up Manufacturing Processes—Manufacturing companies—especially those with an appetite for mergers and acquisitions—often find that multiple business units across the 6
    • Oracle 11i Configuration Documentcompany make the same widget using different methods and computer systems. ERP systems come withstandard methods for automating some of the steps of a manufacturing process. Standardizing those processesand using a single, integrated computer system can save time, increase productivity and reduce head count.Reduce Inventory—ERP helps the manufacturing process flow more smoothly, and it improves visibilityof the order fulfillment process inside the company. That can lead to reduced inventories of the stuff used tomake products (work-in-progress inventory), and it can help users better plan deliveries to customers, reducingthe finished good inventory at the warehouses and shipping docks. To really improve the flow of your supplychain, you need supply chain software, but ERP helps too.Standardize HR Information—Especially in companies with multiple business units, HR may not havea unified, simple method for tracking employees time and communicating with them about benefits andservices. ERP can fix that. In the race to fix these problems, companies often lose sight of the fact that ERPpackages are nothing more than generic representations of the ways a typical company does business. Whilemost packages are exhaustively comprehensive, each industry has its quirks that make it unique. Most ERPsystems were designed to be used by discrete manufacturing companies (that make physical things that can becounted), which immediately left all the process manufacturers (oil, chemical and utility companies that measuretheir products by flow rather than individual units) out in the cold. Each of these industries has struggled withthe different ERP vendors to modify core ERP programs to their needs.ORGANIZATION OF ERP:Based on our observations, there are three commonly used ways of installing ERP.The Big Bang—In this, the most ambitious and difficult of approaches to ERP implementation, companiescast off all their legacy systems at once and install a single ERP system across the entire company. Though thismethod dominated early ERP implementations, few companies dare to attempt it anymore because it calls forthe entire company to mobilize and change at once. Most of the ERP implementation horror stories from thelate 90s warn us about companies that used this strategy. Getting everyone to cooperate and accept a newsoftware system at the same time is a tremendous effort, largely because the new system will not have anyadvocates. No one within the company has any experience using it, so no one is sure whether it will work. Also,ERP inevitably involves compromises. Many departments have computer systems that have been honed tomatch the ways they work. In most cases, ERP offers neither the range of functionality nor the comfort offamiliarity that a custom legacy system can offer. In many cases, the speed of the new system may sufferbecause it is serving the entire company rather than a single department. ERP implementation requires a directmandate from the CEO.Franchising Strategy—This approach suits large or diverse companies that do not share many commonprocesses across business units. Independent ERP systems are installed in each unit, while linking commonprocesses, such as financial bookkeeping, across the enterprise. This has emerged as the most common way ofimplementing ERP. In most cases, the business units each have their own "instances" of ERP—that is, a separatesystem and database. The systems link together only to share the information necessary for the corporation toget a performance big picture across all the business units (business unit revenues, for example), or forprocesses that dont vary much from business unit to business unit (perhaps HR benefits). Usually, theseimplementations begin with a demonstration or pilot installation in a particularly open-minded and patientbusiness unit where the core business of the corporation will not be disrupted if something goes wrong. Oncethe project team gets the system up and running and works out all the bugs, the team begins selling other units 7
    • Oracle 11i Configuration Documenton ERP, using the first implementation as a kind of in-house customer reference. Plan for this strategy to take along time!Slam Dunk—ERP dictates the process design in this method, where the focus is on just a few key processes,such as those contained in an ERP systems financial module. The slam dunk is generally for smaller companiesexpecting to grow into ERP. The goal here is to get ERP up and running quickly and to ditch the fancyreengineering in favor of the ERP systems "canned" processes. Few companies that have approached ERP thisway can claim much payback from the new system. Most use it as an infrastructure to support more diligentinstallation efforts down the road. Yet many discover that a slammed-in ERP system is little better than a legacysystem because it doesnt force employees to change any of their old habits. In fact, doing the hard work ofprocess reengineering after the system is in can be more challenging than if there had been no system at allbecause at that point few people in the company will have felt much benefit.ERP VENDORSPeopleSoftPeopleSoft, Inc. was a company that provided human resource management systems (HRMS) and customerrelationship management (CRM) software, as well as software solutions for manufacturing, financials, enterpriseperformance management, and student administration to large corporations, governments, and organizations. Itexisted as an independent corporation until its acquisition by Oracle Corporation in 2005. The PeopleSoft nameand product line are now marketed by Oracle.PeopleSofts product suite was initially based on a client–server approach with a dedicated client. With therelease of version 8, entire suite moved to a web-centric design called Pure Internet Architecture (PIA).The newformat allowed all of a companys business functions to be accessed and run on a web browser. Originally, asmall number of security and system setup functions still needed to be performed on a fat client machine;however, this is no longer the case.OracleOracle Corporation is an American multinational computer technology corporation that specializes in developingand marketing hardware systems and enterprise software products — particularly database managementsystems. Headquartered in Redwood Shores, California, United States and employing 105,000 people worldwideas of 1 July 2010. It has enlarged its share of the software market through organic growth and through a numberof high-profile acquisitions. By 2007 Oracle had the third-largest software revenue, after Microsoft and IBM.The corporation has arguably become best-known for its flagship product, the Oracle Database. The companyalso builds tools for database development and systems of middle-tier software, enterprise resource planningsoftware (ERP), customer relationship management software (CRM) and supply chain management (SCM)software.As of 2010, Larry Ellison, a co-founder of Oracle Corporation, has served as Oracles CEO throughout its history.Ellison also served as the Chairman of the Board until his replacement by Jeffrey O. Henley in 2004. Ellisonretains his role as CEO. On August 22, 2008 the Associated Press ranked founder Larry Ellison as the top-paidchief executive in the world 8
    • Oracle 11i Configuration DocumentBAANBaan was a vendor of enterprise resource planning (ERP) software that is now owned by Infor Global Solutions.Baan or Baan ERP was also the name of the ERP product created by this company.Baan IV modulesCommon (tc), Finance (tf), Project (tp),Manufacturing (ti),Distribution (td),Process (ps),Transportation(tr),Service (ts),Enterprise Modeler (tg),Constraint Planning (cp),Tools (tt),Utilities (tu)ERP Ln 6.1 modulesEnterprise Modeler (tg), Common,Taxation (tc), People (bp), Financials (tf), Project (tp), Enterprise Planning (cp),Order Management (td), Electronic Commerce (ec), Central Invoicing (ci), Manufacturing (ti), WarehouseManagement (wh), Freight Management (fm)SAPSAP is a German software corporation that provides enterprise software applications and support to businessesof all sizes globally. Headquartered in Walldorf, Germany, with regional offices around the world, SAP is thelargest enterprise software company in the world (as of 2009). It is also the largest software company in Europeand the fourth largest globally. The companys best known products are its SAP Enterprise Resource Planning(SAP ERP) and SAP.The SAP ERP application is an integrated enterprise resource planning (ERP) software manufactured by SAP AGthat targets business software requirements of midsize and large organizations in all industries and sectors. Itallows for open communication within and between all company functions. AP ERP consists of several modulesincluding: utilities for marketing and sales, field service, product design and development, production andinventory control, human resources, finance and accounting. SAP ERP collects and combines data from theseparate modules to provide the company or organization with enterprise resource planning.ORACLE E-BUSINESS SUITEWithin the overall rubric of Oracle Applications - Apps, Oracle Corporations E-Business Suite consists of acollection of enterprise resource planning (ERP), customer relationship management (CRM), and supply-chainmanagement (SCM) computer applications either developed by or acquired by Oracle.  Oracle CRM  Oracle Financials  Oracle HRMS  Oracle Mobile Supply Chain Applications  Oracle Order Management  Oracle Procurement  Oracle Project Portfolio Management  Oracle Quotes  Oracle Transportation Management  Oracle Warehouse Management Systems  Oracle Inventory  Oracle Enterprise Asset ManagementEach product comprises several modules, each separately licensed. 9
    • Oracle 11i Configuration DocumentSignificant technologies incorporated into the applications include the Oracle database technologies, (enginesfor RDBMS, PL/SQL, Java, .NET, HTML and XML), the "technology stack" (Oracle Forms Server, Oracle ReportsServer, Apache Web Server, Oracle Discoverer, Jinitiator and Suns Java).ORACLE FINANCIALSOnly Oracle E-Business Suite Financials…  Meets global financial reporting (e.g. IFRS) and tax requirements with one accounting, tax, banking and payments model  Makes it easy to operate shared services across businesses and regions  Delivers pre-integrated financial and industry-specific processes  "Oracle is refining its strategy in the financial applications market through a number of product enhancements that aim to boost the global appeal and usability factor for both PeopleSoft Enterprise and Oracle E-Business Suite customers." (IDC, Worldwide Financial Applications 2006-2010 Forecast and 2005 Vendor Shares, Dec. 2006)ORACLE FINANCIALS MODULES  Asset Lifecycle Management  Cash & Treasury Management  Credit-To-Cash  Financial Control & Reporting  Financial Analytics  Governance, Risk & Compliance  Lease and Finance Management  Procure-To-Pay  Travel & Expense ManagementORACLE GENERAL LEDGEROracle General Ledger provides highly automated financial processing. It can import and post 42 million journallines per hour, making it the fastest and most scalable general ledger on the market. It also provides tools foreffective management control and real-time visibility to financial results — everything you need to meetfinancial compliance and improve your bottom line.Preparation For Oracle General LedgerOracle general ledger can be started by its server address in a network if HOST file is edited to redirect the serveraddress to the server. Like in this confirmation document the server address is “http://salt.com:8000/” 8000 isthe port of the server. The Oracle Application Rapid Install Home Page is shown in the picture below…Here click on “Apps Logon Links” on the middle left side of the window… 10
    • Oracle 11i Configuration DocumentA new page will open and here click on “E-Business Home Page” to continue… 11
    • Oracle 11i Configuration DocumentNow after a few moments a new page with tittle Login will open. Here type “operations” as Username and“welcome” as password (without inverted commas)Weight for few seconds and a Oracle Application Home Page will open and there will be navigator in the page.Find “General Ledger, Vision Operations (USA)” in the page on the left hand side. More links will appear on yourscreen. Click on “Enter” in “Journal” category.If you are using Oracle Applications for the first time on PC then you will need to install JI Initiator which will yourbrowser ask to do. Install the plugin by clicking on the yellow bar that appeared with your click and then select“Install ActiveX Control”. 12
    • Oracle 11i Configuration DocumentIn the beginning of installation aSecurity Warning will appear.Click on “Install” to continueClick next to continueinstallation. 13
    • Oracle 11i Configuration DocumentIf installation is successful a window will open to inform you.Now you need to allow popup window to run Oracle Application. Select “Always Allow Pop-ups” to always makeenable the Oracle Applications Home Page to open popups. 14
    • Oracle 11i Configuration DocumentClick “Yes” to always allow popups for your server.This is the Oracle Application Vision and a “Find Journal” window is open. 15
    • Oracle 11i Configuration DocumentClose both opened windows to see the navigator window.Oracle Application Structure 1. User 2. Responsibilities (Rights & obligation) 3. Set of Book 4. Accounting Flexfield (Key FF) 5. Structure (name of chart of account) 16
    • Oracle 11i Configuration Document 6. Segments (company, cost center, natural account & detail account) 7. Segment values (codes) 8. Value sets (v. Sets defines the attributes of a segment such as format type, size etc.) 9. Calendar (default / user define) 10. Currency (default / user define)We can start this structure form bottom up approach.SET OF BOOKSSet of books involve 3 steps… 1. Define accounting flexfield 2. Calendar and 3. To define currency.Accounting flexfieldThere are two types of flexfields: Key and Descriptive. Key Flexfield is necessary to define, without this oracleapplication cannot be run, key flexfield also called Master data. Descriptive is optional and are not necessary todefine. There is only one key in general Ledger that is Accounting flexfield also called Chart of Account.Accounting flexfield involve 4 steps… 1. Define value sets 2. Define structure 3. Define Segments 4. Define Segments valueDefine Value SetsHere click on “Setup”  “Financials”  “Flexfields”  “Validation” and then “Sets” to define value sets 17
    • Oracle 11i Configuration DocumentSet the values as show in the picture below…And then click “Save and proceed” to continue entering the next value setEnter all the required segments exactly as show in the pictures below and click on “Save and proceed” to save aswell as enter new value set. 18
    • Oracle 11i Configuration DocumentDetail account requires extra attention as it’s a dependent vale set and you must select “Dependent” fromValidation type. 19
    • Oracle 11i Configuration DocumentClick on “Edit Information” anew window will open enterall the fields as shown belowand click save and then closethe two opened forms to seethe navigator again.Defining StructureIn the navigator now go to “Setup”  “Financials”  “Flexfields”  “Key” and click on “Segments”A newwindow “Key Flexfield Segments” will open. Here click on the application field. You can’t type any thin here youneed to click on the small torch button “Find” which is highlighted (red circled) in the picture below. A new smallwindow “Find Key Flexfield” will open and now you will type “General” and select “General Ledger AccountingFlexfield” to see or add your structure. 20
    • Oracle 11i Configuration DocumentNow add a new row in the active window by clicking on “New” button icon (highlighted in red) and Name thename of your chart of account like “Sajid COA” and press tab. And click on “Segments”. As shown below…A new window will appear where you will link your chart of account with the Value Sets you created in last steps.Enter all the lines as shown below and press tab. A caution window will appear ignore this window by clickingOK. Remember to press save after 3rd line (after entering the Natural Account Line). 21
    • Oracle 11i Configuration DocumentNow select “Company” the 1st line andclick on “Flexfield Qualifiers”. A newwindow will appear here click on“Balancing Segment” and“Intercompany Segment”Now close this window after savingand select “Cost Center” the 2nd lineand clink on “Flexfield Qualifiers” asshown in the windows below… 22
    • Oracle 11i Configuration DocumentNow close this window after saving andselect “Natural Account” the 3rd line andclink on “Flexfield Qualifiers” as shownin the windows below…Close the “FlexfieldQualifiers” and “SegmentSummary” window andcome to “Key FlexfieldSegments” window. Herecheck the “Allow DynamicInserts” field and “FreezeFlexfield Definition” field.A caution window willappear click “OK” tocontinue.Now compile your chart ofaccount by clicking on“Compile” button. TwoNote windows will appear.Click OK to continue. 23
    • Oracle 11i Configuration DocumentDefining SegmentsYou have created Value Sets and Structure successfully now we will create Value Sets. To do so go to “Setup” “Financials”  “Flexfields”  “Key” and click on “Value”Now match the following and click“Find”A new window will appear here youwill entre details of your chart ofaccount. In the company segmentyou need to add the name of yourcompany only as shown in thewindow below… 24
    • Oracle 11i Configuration DocumentAfter entering name of your company click on “Window” in menu bar and select “Find Key Flexfield Segment”.Here just change the segment to“Cost Center” and click “Find”asshown below….Type all the fields in the new windowthat opened after clicking on Find…here you need to check parent andclick on “Define Child Rangers” asshown below… 25
    • Oracle 11i Configuration DocumentNow match as shown below to enter the childranges…Go to Key Flexfield Segment window againand type the segment “Natural Account” andclick Find…Here you will fill in the Natural Account Segment. Here enter the following values in the fields…Sajid Natural DESCRIPTION NATURE PARENT CHILD RANGE Account100 ASSETS ASSETS YES 110-120110 FIXED ASSETS ASSETS YES 111 TO 113 26
    • Oracle 11i Configuration Document111 LAND ASSETS112 BUILDING ASSETS113 PLANT ASSETS120 CURRENT ASSETS ASSETS YES 121 TO 124121 ACCOUNTS RECEIVABLE ASSETS122 BANK ASSETS123 CASH ASSETS124 INVENTORY ASSETS200 EQUITY CAPITAL YES 210-220210 PAID UP CAPITAL CAPITAL220 RETAINED EARNINGS CAPITAL300 LIABILITIES LIABILITY YES 310-320310 LONG TERM LIABILITIES LIABILITY YES 311-311311 LONG TERM LOANS320 SHORT TERM LIABILITY YES 321-321321 ACCOUNTS PAYABLE LIABILITY400 SALES REVENUE YES 410-420410 CASH SALES REVENUE420 CREDIT SALES REVENUE500 EXPENSES EXPENSE YES 510-560510 SALARIES EXPENSE520 PRODUCTION EXPENSES EXPENSE530 UTILITY EXPENSE540 ENTERTAINMENT EXPENSE550 COMMISSION EXPENSE560 RENT EXPENSE EXPENSE900 BASES LIABILITY999 SUSPENSE ACCOUNT LIABILITYUse the following screens to help yourself… 27
    • Oracle 11i Configuration DocumentNow check the hierarchy by clicking on “View Hierarchy” button and clicking on “Up” and “Down” buttons…Now enter all the Detail Accounts by selecting Detail Account in “Find Key Flexfield Segment” window. A sampleof detail account for Inventory is as follows…List of details accounts is… DETAIL VALUE DESCRIPTION 10 COST OF MACHINE 20 ACC. DEPRECIATION 10 COST OF BUILDING 20 ACC. DEPRECIATION 10 FROM EMPLOYEES 20 FROM CUSTOMERS 10 HBL 20 ANZ 28
    • Oracle 11i Configuration Document 10 CAPITAL FOR CASH 10 PROFIT AND LOSS ACCOUNT 10 LOAN FROM IMF 10 TO EMPLOYEES 20 TO SUPPLIERS 10 EXPORT 10 STAFF 10 ALL EXPENSES 10 ELECTIRICITY 10 DINNER 10 SALES COMMISSION 10 UNIT CONSUMED 10 MISCDefining CurrencyTo define currency of your choice Go to Setup Currencies  Define…A new window will openhere click on Find buttonin Tools Bar and type PKR.Press tabs several timesuntil you reach Enablecheck. Check here andsave…Defining CalendarTo define a 12+1 month calendar Go Setup  Calendars  Accounting  Define and match the following…Don’t forget to check Adjusting for the 13 month. Click save to save changes. 29
    • Oracle 11i Configuration DocumentDEFINING SET OF BOOKSGo to Setup  Financials Books  Define and match the following window…DEFINING RESPONSIBILITIESTo define responsibilities you need Administrative privileges. To do so click on the Block Cap icon on tool bar andtype “sys” and select “System Administrator” 30
    • Oracle 11i Configuration DocumentTo define responsibilities go toSecurity  Responsibility Define and match the followingwindow…Attaching Responsibility With YourSet Of BookGo to Profile  System and fill in the fields asshown below and press Find…A in the new window that opened after clickingFind just type the name of your set of book inResponsibility Column as shown in the picture… 31
    • Oracle 11i Configuration DocumentDEFINING USERTo define user go to Security  User  Define and type your user name in User Name Field and assign all theresponsibilities as shown in the picture…Close your Oracle application and restart with your new user name and password.The server will ask to change your password type any password of your choice and click apply 32
    • Oracle 11i Configuration DocumentAfter logging in enter Oracle Applications.RUNNING REPORTSRun chart of accounts report of yourCompany, Cost Center, Natural Account andDetail Account, Trial Balance Summary 1 & 2with the help of following…Go to Reports  Request  Standard andclick OK 33
    • Oracle 11i Configuration DocumentType the name of your report and submit.To view reports click view onmenu bar and click Reports.Select a completed reportand click View Output.POSTING JOURNALSTo post a journal you need toopen a new period in yourchart of account. To do so goto Setup  Open Close andfollow the screen shots… 34
    • Oracle 11i Configuration DocumentEntering A Manual JournalNow go to Journal Enter. 2 new windows willopen click on New Journalin either of one and startentering journals entrees.Entering A Recurring JournalRecurring journals come with 3 types 1. Skeleton 2. Standard 3. FormulaTo define one of them use the following help.Go to Journal  Define  Recurring.To enter a Standard Journal enter fields linethe one on right hand side. Standard 35
    • Oracle 11i Configuration DocumentEntering A Reversing JournalTo reverse a posted journal just press Reverse button and select a month where you want to reverse theselected journal.Entering Mass AllocationThrough mass allocation we will allocate all Expenses on each cost center. For this we have some bases. 1s t werecord all expenses on dummy variable. 36
    • Oracle 11i Configuration DocumentHere we record utility expense on dummy variable. Next step is to making a stat journal on stat currency onsome basis.Here we record bases on all cost center and postit. Next step is to do allocation.Write as above and click on formula. 37
    • Oracle 11i Configuration DocumentWrite all as above.” A” is theamount that would beallocated to all cost centerwhich we did an entry ofutility expenses.“B” is the proportion of eachcost center in “A”.“C” is the total of all costcenters. “T” is the targetaccount code where theseamounts will go.“O” is remaining amountafter allocation.After this step save it, validate it and generate it.DEFINING, SUBMITTING AND VIEWING REPORTS (FSG)Go to Reports  Define  Row SetA new window will open as shown below… 38
    • Oracle 11i Configuration DocumentDefining Row SetHere Type the name of the rowset like “IS_RS” and anydescription if u want. And click“Define Rows”A new window will open. Matchthe fields as shown on right handside and click assign account toassign a account to a Line…In line 20 we are assigning the allexpense accounts. To so youneed to match the fields asshown in right hand side…To assign a calculation in a lineplease entre the line number,line item and then click oncalculations button and match asshown on right hand side… 39
    • Oracle 11i Configuration DocumentDefining Column SetNow close the Rows windowand in the small window click ondefine Column Set. A newwindow will open. Here type inthe Name and Description fieldsand click Build Column Set.In Column Set Builder windowmatch the fields as on right handside and click save to savechanges and close the windowto define a report.Defining ReportGo to Reports  Define  RowSet and click on Define Report.A window with tittle DefineFinancial Report will open hereType the Name, Tittle,Description and select the RowSet and Column Set as you havedefined in previous steps. Andsave to save the report. 40
    • Oracle 11i Configuration DocumentSubmitting A ReportTo run reports go to Reports  Request Financial. New window with tittle RunFinancial Report will open.Here type the name of yourrepot as you typed in thelast step and select a periodand currency and clickSubmit.Viewing ReportTo view report Click on Reports in View menuon the menu bar… 41
    • Oracle 11i Configuration Document Reports 42