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Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
Troop Finance Workshop
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Troop Finance Workshop

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  • 1. Troop Finance Workshop Girl Scouts- Great Rivers Council, Inc. 4930 Cornell Road, Cincinnati, OH 45242 513-489-1025 or 1-800-537-6241 FAX: 513-489-1417 www.grgsc.org [email_address]
  • 2. Introduction <ul><ul><li>This workshop will provide you with the fundamentals of troop finance. </li></ul></ul><ul><li>Course Objectives </li></ul><ul><ul><li>Describe the process of how to set up a troop checking account </li></ul></ul><ul><ul><li>Know how to fill out the Troop Finance Report </li></ul></ul><ul><ul><li>Identify the requirements and rules for obtaining Scouterships. </li></ul></ul>
  • 3. Agenda <ul><li>Girl/Adult Planning </li></ul><ul><li>Troop Checking Account </li></ul><ul><li>Troop Finance Report </li></ul><ul><li>Scouterships </li></ul>
  • 4. What is Troop Finance? <ul><li>Troop Finance is the management of troop money including income, expenses, the troop checking account and involving the girls in the planning and management of the troop finances. </li></ul>
  • 5. Girl/Adult Partnerships <ul><li>Managing Girl Scout Troop Finance is a part of girl/adult partnership. Girls and leaders work as partners in making decisions as they plan , implement and evaluate troop finances and activities. </li></ul>
  • 6. Girl/Adult Partnerships <ul><li>The leader’s role is to assist girls in: </li></ul><ul><li>Learning decision making skills. </li></ul><ul><li>Assuming a variety of responsibilities. </li></ul><ul><li>Selecting activities that match their abilities &amp; encourage their growth. </li></ul><ul><li>Proceeding at their own pace. </li></ul><ul><li>Recognizing that learning involves both success and failure. </li></ul>
  • 7. Girl/Adult Partnerships <ul><li>Allowing girls to plan, implement and evaluate the activities of the troop is a key component of the Girl Scout program. The following slide outlines the six steps to planning when working with girls on troop finance. </li></ul>
  • 8. Six Steps to Planning With Girls <ul><li>Do advance planning. </li></ul><ul><li>Ask the girls what they want to do. </li></ul><ul><li>Include progression- are the girls ready for the activity? </li></ul><ul><li>Inform other adults/parents. </li></ul><ul><li>Communicate your financial plan </li></ul><ul><li>Evaluate the activities. </li></ul>
  • 9. Girl/Adult Partnerships <ul><li>Evaluating With Girls </li></ul><ul><li>Let the girls do most of the talking </li></ul><ul><li>Ask open-ended questions </li></ul><ul><li>Find out what happened </li></ul><ul><li>Find out what the girls learned </li></ul><ul><li>Find out what they will do with the new knowledge </li></ul>For more information on planning with girls, please click on the “i.”
  • 10. Check Your Understanding <ul><li>Troop finance is the management of </li></ul>The following are some questions that will check your understanding of girl/adult partnerships and troop finance. Click the button next to the answer that you believe is correct. A. Troop income B. Troop expenses C. Troop checking account D. All of the above
  • 11. Sorry, you are incorrect. <ul><li>Troop finance is not just the management of the troop income. It is also the management of the troop’s expenses , checking account and the involvement of girls in the planning, implementing and evaluating of troop finances and activities. </li></ul>
  • 12. Sorry, you are incorrect. <ul><li>Troop finance is not just the management of the troop expense. It is also the management of the troop’s income , checking account and the involvement of girls in the planning, implementing and evaluating of troop finances and activities. </li></ul>
  • 13. Sorry, you are incorrect. <ul><li>Troop finance is not just the management of the troop checking account. It is also the management of the troop’s income , troop expenses and the involvement of girls in the planning, implementing and evaluating of troop finances and activities. </li></ul>
  • 14. Congratulations, you are correct! <ul><li>Troop finance is the management of the troop’s income , troop expenses, the troop checking account and the involvement of girls in the planning, implementing and evaluating of troop finances and activities. </li></ul>
  • 15. <ul><li>The leader’s role in girl/adult partnerships is to: </li></ul>Check Your Understanding A. Learning decision making skills, involving all adults and helping girls proceed at their own pace B. Learning decision making skills, assuming all of the responsibility as the leader and involving all adults C. Learning decision making skills, helping girls proceed at their own pace and recognizing that learning involves both success and failure
  • 16. Sorry, you are incorrect. <ul><li>Girl/adult partnerships does involve decision making and helping girls proceed at their own pace and also involves the following: </li></ul><ul><li>Selecting activities that match their abilities &amp; encourage their growth. </li></ul><ul><li>Assuming a variety of responsibilities </li></ul><ul><li>Recognizing that learning involves both success and failure. </li></ul>
  • 17. Sorry, you are incorrect. <ul><li>Girl/adult partnerships does involve decision making and also involves the following: </li></ul><ul><li>Helping girls proceed at their own pace </li></ul><ul><li>Selecting activities that match their abilities &amp; encourage their growth. </li></ul><ul><li>Assuming a variety of responsibilities </li></ul><ul><li>Recognizing that learning involves both success and failure. </li></ul>
  • 18. Congratulations, you are correct! <ul><li>Girl/adult planning does involve learning decision making, helping girls proceed at their own pace, recognizing that learning involves both success and failure and: </li></ul><ul><li>Selecting activities that match the girls abilities &amp; encourages growth </li></ul><ul><li>Girls assuming a variety of responsibilities. </li></ul>
  • 19. Your Troop Bank Account <ul><li>How to Establish a Troop Bank Account </li></ul><ul><li>Find out from your service unit or the Girl Scout center what banks offer free checking accounts to non-profits. </li></ul><ul><li>Your bank account must be entitled: Girl Scouts-Great Rivers Council, Inc. Troop/Group #____. </li></ul><ul><li>Open your account as a non-profit business account. </li></ul><ul><li>The address of the leader/advisor and/or one of the signers must be on the checks. </li></ul>
  • 20. Your Troop Bank Account <ul><li>How to Establish a Troop Bank Account </li></ul><ul><li>Each troop account must have two signers that are registered members of Girl Scouts. </li></ul><ul><li>One signer should keep the checkbook and write the checks, the other should receive the bank statements. </li></ul><ul><li>You will need the council’s Federal Identification Number… call the Girl Scout Center to receive that number. </li></ul>
  • 21. Managing the Troop Funds <ul><li>Document all income and expenses in your bank book. </li></ul><ul><li>Save receipts…have a file or envelope entitled, “income” and one entitled, “expenses.” </li></ul><ul><li>When bank statements are received, check the statement against your documented income and expense. </li></ul>
  • 22. Managing the Troop Funds <ul><li>Remember: </li></ul><ul><li>All troop funds must be handled solely by registered members of Girl Scouts. </li></ul><ul><li>All troop funds must be deposited in a bank account. </li></ul><ul><li>Troop funds are the property of the troop and should be used for troop activities. </li></ul><ul><li>Proper accounting of troop finances sets and example for girls and will help them properly manage their personal finances. </li></ul>
  • 23. <ul><li>For more information on Managing Troop Funds, please click below: </li></ul>Managing the Troop Funds
  • 24. The Troop Finance Report <ul><li>Purpose of Report: </li></ul><ul><li>Every troop leader is responsible for accounting for all troop funds. The Troop/Group Finance Report is the tool used to report to girls, parents, the service unit and Girl Scout Center how troop funds were managed during the Girl Scout year. This report is important because it also helps the council stay in compliance with IRS standards and our auditors. </li></ul>
  • 25. The Troop Finance Report <ul><li>This report can be found on our website: </li></ul><ul><li>www.grgsc.org </li></ul><ul><li>It is listed under “volunteers” and then “forms.” The instructions for this form can also be found online. </li></ul>
  • 26. The Troop Finance Report <ul><li>Important Items to Complete on the Troop Finance Report: </li></ul><ul><li>This form has two columns: Income and Expense </li></ul><ul><li>Go through form line by line and complete each line under the two columns. </li></ul><ul><li>Add up the totals of each column and document on line 19. </li></ul><ul><li>Include names of signatures of account. </li></ul><ul><li>Include the balance of the account, the bank where the money is deposited and the account number. </li></ul><ul><li>Document the physical location where the bank account information is kept. </li></ul><ul><li>Preparer of report must sign at bottom. </li></ul><ul><li>The troop finance report is due June 1. </li></ul>
  • 27. <ul><li>The following are some statements about the troop bank account and the troop finance report. Are they true or false? Please click the appropriate button. </li></ul>Check Your Understanding The Troop Finance Report only needs to be completed if you participate in a troop money earning activity. The Troop Finance Report is private. Only seen by the troop leader, co-leader and service unit manager. The Troop Finance Report is due June 1. T F The troop bank account only needs one signer. F T T T F F
  • 28. <ul><li>This statement is false. The Troop Finance Report must be completed every year and turned into the service unit by June 1. It shows all income and expenses of the troop for the year and includes the names of the signers on the troop bank account and where the bank statements are kept. </li></ul>Sorry, You are incorrect
  • 29. Congratulations, you are correct! <ul><li>This statement is false. The Troop Financial Report must be completed every year by June 1 and turned into service unit. It shows all income and expenses of the troop for the year and includes the names of the signers on the troop bank account and where the bank statements are kept. </li></ul>
  • 30. <ul><li>This statement is false. Girls, parents and guardians have a right to see the troop financial information at any time. </li></ul>Sorry, you are incorrect.
  • 31. Congratulations, you are correct! <ul><li>This statement is false. Girls, parents and guardians have a right to see the troop financial information at any time. </li></ul>
  • 32. <ul><li>This statement is false. The troop bank account must have two signers that are registered adult members of Girl Scouts. </li></ul><ul><li>Remember: One signer should keep the checkbook and write the checks and one signer should receive the bank statements. </li></ul>Sorry, you are incorrect.
  • 33. Congratulations, you are correct! <ul><li>This statement is false. The troop bank account must have two signers that are registered adult members of Girl Scouts </li></ul><ul><li>Remember: One signer should keep the checkbook and write the checks and one signer should receive the bank statements. </li></ul>
  • 34. Congratulations, you are correct! <ul><li>This statement is true. The Troop Finance Report Form is due to the service unit by June 1. </li></ul>
  • 35. <ul><li>This statement is true. The Troop Finance Report Form is due to the service unit by June 1. </li></ul>Sorry, you are incorrect.
  • 36. Scouterships <ul><li>What is a scoutership? </li></ul><ul><li>A scoutership is financial assistance provided to individual applicants based on specific financial need and the applicants compliance with the scoutership philosophy and guidelines. </li></ul>
  • 37. Scouterships <ul><li>Scouterships are for individuals, not for troops or groups. </li></ul><ul><li>Adults are eligible only if their participation is required to ensure Safety-Wise guidelines. </li></ul>
  • 38. Scouterships <ul><li>Specific financial need refers to two things: </li></ul><ul><li>That the troop activity fee being requested by the parents is realistic for most parents/guardians (that is, assistance with the paying the activity fee is not a need of most parents in the group/troop) and </li></ul>
  • 39. <ul><li>2 . The family requesting the funding has specific financial need that does not allow them to fully cover the activity fee. </li></ul>Scouterships
  • 40. Scouterships <ul><li>Before a scoutership is requested: </li></ul><ul><li>Realistic girl/adult planning must take place </li></ul><ul><li>and </li></ul><ul><li>All applicants must contribute some portion to the activity. </li></ul><ul><li>Remember: If most or all members of a troop must request a scoutership to participate, it may be an indication that further troop planning is needed. </li></ul>
  • 41. Scouterships <ul><li>Applying for a Scoutership: </li></ul><ul><li>Ensure that the scoutership philosophy and guidelines are followed. </li></ul><ul><li>Complete and submit one copy of the Girl Scout Troop Program Activity Report to the Girl Scout Center (available through the Girl Scout Center). </li></ul><ul><li>Provide parents/guardians with the Request for Scoutership Form (available through the Girl Scout Center) along with a complete explanation of the scoutership philosophy and procedures. </li></ul>
  • 42. Scouterships <ul><li>Parent/Guardian Responsibility </li></ul><ul><li>Review and follow the scoutership philosophy and guidelines. </li></ul><ul><li>Consult with troop leader. </li></ul><ul><li>Complete the Request for Scoutership Parent/Guardian Form and mail to the Girl Scout Center in time for review. </li></ul>
  • 43. Key Points Of Troop Finance <ul><li>Managing troop finances is a part of girl/adult partnerships. </li></ul><ul><li>Every troop must maintain a troop bank account with two adult Girl Scout members as signers. </li></ul><ul><li>The Troop/Group financial form is the tool used to report to girls, parents, the service unit and Girl Scout Center how troop funds were managed during the Girl Scout year. It is due June 1. </li></ul><ul><li>A scoutership is financial assistance provided to individual applicants based on specific financial need and the applicants compliance with the scoutership philosophy and guidelines. </li></ul>
  • 44. Where to Get More Information <ul><li>Resources for your use: </li></ul><ul><li>Troop Finance Workshop Participant Resource Book </li></ul><ul><li>The Adult Resource Manual , page 72 </li></ul><ul><li>Forms: </li></ul><ul><li>Troop /Group Financial Report Form Instructions – available at www.grgsc.org </li></ul><ul><li>Troop Group Financial Report Form – available at www.grgsc.org </li></ul><ul><li>Troop Program Activity Report- available through request at the Girl Scout Center </li></ul><ul><li>Request for Scoutership Parent/Guardian Form- available through request at the Girl Scout Center </li></ul>
  • 45. Evaluation <ul><li>Please click on the button below to go to the registration and evaluation form. Complete this form and we will give you credit for this workshop. If you have questions about troop finance, please email us at, [email_address] . </li></ul>Registration and Evaluation Form
  • 46. Thank you for completing the troop finance workshop. Good luck in the managing of troop finances with your girls.

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