Sustainable Procurement  -  Taking your first steps Jimmy Brannigan
Sustainable Procurement <ul><li>The workshop will </li></ul><ul><ul><li>Develop a shared understanding on the issues of su...
Environment Action Fund Programme <ul><li>Background </li></ul><ul><ul><li>Three year project </li></ul></ul><ul><ul><li>R...
What is sustainable development? <ul><li>Sustainable development is difficult to define. </li></ul><ul><li>(UK Government ...
What is sustainable development? <ul><li>What is Sustainable Development? </li></ul><ul><ul><li>Defined by the Brundtland ...
What is sustainable development? Long term  not short Society Economy Environment Needs not  wants Systems not  straight l...
What is sustainable development? Long term view Society Economy Environment Reduce the negative  and increase the positive
What is Sustainable Procurement?  Definition <ul><li>“ Sustainable purchasing is all about taking environmental and social...
Why is sustainable procurement important? Natural  Resources Transportation Manufacturing Product  Distribution Consumers ...
Why is sustainable procurement important? Natural  Resources Transportation Manufacturing Product  Distribution Consumers ...
Why is sustainable procurement important? Natural  Resources Transportation Manufacturing Product  Distribution Consumers ...
Selling Sustainable Procurement? Customer requirements Stakeholder demands Employee  expectations Benchmarking Legislation...
The Flexible Framework The Flexible Framework
Implementing a risk based approach <ul><li>In the recent publication  ‘Procuring the Future, Sustainable Procurement Natio...
Implementing a risk based approach <ul><li>Adopting the priorities identified by the task force in your university or coll...
Implementing a risk based approach <ul><li>1 Construction (building and refit, highways and local roads, operations and ma...
What can we do to make it happen? Sphere of Control Sphere of concern Sphere of influence Sphere of  control
How do you use it? Contract  management Tender  evaluation Supplier  Selection The  specification What are  the impacts? I...
Defining the need <ul><li>“ The main possibilities for ‘green purchasing’ are to be found at the start of a public purchas...
Defining the need <ul><li>purchase a coffee machine or a hot drinks service? </li></ul><ul><li>purchase a new carpet or le...
Life cycle impacts of an organisation <ul><li>Suppliers </li></ul><ul><li>Energy </li></ul><ul><li>Materials </li></ul><ul...
EU Eco-label product groups <ul><li>Tissue paper </li></ul><ul><li>Dishwashers </li></ul><ul><li>Soil Improvers </li></ul>...
The specification <ul><li>Under the procurement regulations you can use eco-label criteria to help determine environmental...
Summary <ul><li>It can be done </li></ul><ul><li>Build it into your day to day decisions </li></ul><ul><li>Ask the questio...
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Sustainable Procurement - Taking your first steps

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  • Go through the slide
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  • Use the diagram to highlight any areas not specifically discussed as part of the exercise.
  • The most important part of the action plan is the ‘Flexible Framework’, developed by the taskforce, which allows public bodies to assess the quality of their sustainable procurement activities and map-out a path to better performance. There are five key areas within which to demonstrate progress and within each distinct area are five levels, which convey the maturity of an organisation’s action in those areas. The major benefit of the framework is its succinctness and its flexibility means that solutions are not prescribed by central government but rather, public bodies are able to formulate their own approaches to achieve the stated aims. The framework is nothing more than a simple and logical instrument. Undoubtedly, if organisations address all the actions set out in the framework, their sustainability will be on a par with leaders in the field. If you look at the table onscreen you’ll see that the five themes are listed vertically. They are: people; policy, strategy and communications; procurement process, engaging suppliers; and, measurement and results. Along the top, the different levels are listed horizontally. They are: level 1, which is foundation; level 2 – embed; level 3 – practice; level 4 – enhance; and, level 5 – lead. I won’t go into any great deal regarding the contents of the boxes; all I will say is that there is a logic progression of requirements through the 5 levels. The government expected all public authorities to have reached level 1 (or above) on the Flexible Framework by April 2007. However, due to the delay in releasing the action plan, this objective was largely rendered obsolete. Nevertheless, two further milestones exist, which are to benchmark progress nationally and internationally by 2008 and, to ensure that all public bodies reach level 3 (or above) across the board with leadership (level 5) in at least one area of the framework by December 2009. It is unclear how progress against the framework will be officially measured and at the moment any benchmarking is self-declared and therefore, lacking in objectivity. However, the Sustainable Development Commission is to have a watchdog role. Long-term, the Audit Commission, will become more involved in measuring relative success or failure. Importantly, there are already preliminary plans to incorporate sustainable procurement evaluation within the Comprehensive Performance Assessment. Therefore, it is safe to assume that eventually sustainable procurement progress will be audited heavily and any authorities that fail to meet the 2009 target will be subjected to increased scrutiny.
  • Plot the product on the matrix accordingly – 20 minutes.
  • Plot the product on the matrix accordingly – 20 minutes.
  • Plot the product on the matrix accordingly – 20 minutes.
  • Each Group chooses a product to work with on the afternoon.
  • Exercise – choose an item you byu and re-think of ways you can secure the features of the product without purchasing what you normally purchase
  • Go through slide
  • Exercise – choose an item you byu and re-think of ways you can secure the features of the product without purchasing what you normally purchase
  • Sustainable Procurement - Taking your first steps

    1. 1. Sustainable Procurement - Taking your first steps Jimmy Brannigan
    2. 2. Sustainable Procurement <ul><li>The workshop will </li></ul><ul><ul><li>Develop a shared understanding on the issues of sustainable development </li></ul></ul><ul><ul><li>Develop an understanding of why sustainable procurement is important </li></ul></ul><ul><ul><li>Provide practical guidance on how to take sustainable procurement forward in your university </li></ul></ul>
    3. 3. Environment Action Fund Programme <ul><li>Background </li></ul><ul><ul><li>Three year project </li></ul></ul><ul><ul><li>Reducing negative environmental and social impacts through purchasing </li></ul></ul><ul><ul><li>Steering group, partners from Further Education and Higher Education </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><ul><li>Train the trainer </li></ul></ul></ul><ul><ul><ul><li>Policy and strategy development </li></ul></ul></ul><ul><ul><ul><li>Risk based approach to procurement </li></ul></ul></ul><ul><ul><ul><li>Supplier engagement </li></ul></ul></ul><ul><ul><ul><li>Social issues in procurement </li></ul></ul></ul>
    4. 4. What is sustainable development? <ul><li>Sustainable development is difficult to define. </li></ul><ul><li>(UK Government 1994) </li></ul><ul><li>Sustainable development is a very simple idea ….. (that) is about ensuring a better quality of life for everyone, now and for future generations to come. </li></ul><ul><li>(UK Government 1998) </li></ul>
    5. 5. What is sustainable development? <ul><li>What is Sustainable Development? </li></ul><ul><ul><li>Defined by the Brundtland Commission in 1987 </li></ul></ul><ul><li>“ development which meets the needs of the present without compromising the ability of future generations to meet their own needs” </li></ul>
    6. 6. What is sustainable development? Long term not short Society Economy Environment Needs not wants Systems not straight lines Doing things differently
    7. 7. What is sustainable development? Long term view Society Economy Environment Reduce the negative and increase the positive
    8. 8. What is Sustainable Procurement? Definition <ul><li>“ Sustainable purchasing is all about taking environmental and social factors into account in purchasing decisions. It’s about looking at what your products are made of, where they come from and who has made them” </li></ul><ul><li>HEPS Sustainable Purchasing Guidance – Section 1 </li></ul>
    9. 9. Why is sustainable procurement important? Natural Resources Transportation Manufacturing Product Distribution Consumers Environmental Footprint Impacts and Opportunities (Environment) Low Supply Chain High
    10. 10. Why is sustainable procurement important? Natural Resources Transportation Manufacturing Product Distribution Consumers Environmental Footprint Current Management Effort (Environment) Low Supply Chain High
    11. 11. Why is sustainable procurement important? Natural Resources Transportation Manufacturing Product Distribution Consumers Environmental Footprint Mismatch between the two Low Supply Chain High
    12. 12. Selling Sustainable Procurement? Customer requirements Stakeholder demands Employee expectations Benchmarking Legislation & Standards Impact Reduction (environmental) Business efficiencies Risk management Reputation Performance Licence to Operate Brand Sustainable Procurement
    13. 13. The Flexible Framework The Flexible Framework
    14. 14. Implementing a risk based approach <ul><li>In the recent publication ‘Procuring the Future, Sustainable Procurement National Action Plan: Recommendations from the Sustainable Procurement Task Force’ a risk-based approach is widely promoted. </li></ul><ul><li>To determine priorities for the public sector the task force “developed an expenditure prioritisation methodology” which uses “an approach based on risk, scope to do more and procurer influence”. </li></ul>
    15. 15. Implementing a risk based approach <ul><li>Adopting the priorities identified by the task force in your university or college can help you achieve the 2009 target. </li></ul><ul><li>Of the 174 spend areas identified the following 10 were named as priorities for sustainable procurement activity. </li></ul>
    16. 16. Implementing a risk based approach <ul><li>1 Construction (building and refit, highways and local roads, operations and maintenance) </li></ul><ul><li>2 Health and social work (operating costs of hospitals, care homes, social care provision) </li></ul><ul><li>3 Food </li></ul><ul><li>4 Uniforms, clothing and other textiles </li></ul><ul><li>5 Waste </li></ul><ul><li>6 Pulp, paper and printing </li></ul><ul><li>7 Energy </li></ul><ul><li>8 Consumables – office machinery and computers </li></ul><ul><li>9 Furniture </li></ul><ul><li>10 Transport (business travel and motor vehicles) </li></ul>
    17. 17. What can we do to make it happen? Sphere of Control Sphere of concern Sphere of influence Sphere of control
    18. 18. How do you use it? Contract management Tender evaluation Supplier Selection The specification What are the impacts? Identifying the need A simplified approach
    19. 19. Defining the need <ul><li>“ The main possibilities for ‘green purchasing’ are to be found at the start of a public purchase process, namely when making the decision on the subject matter of a contract.” (EU Interpretative Communication, 2001) </li></ul><ul><li>the need of the procurement should always be framed within the parameters set by the organisation’s policies </li></ul><ul><li>ask: </li></ul><ul><ul><li>what is the procurement aiming to achieve? </li></ul></ul><ul><ul><li>do we really need the purchase? </li></ul></ul><ul><ul><li>do we need it to this specification? </li></ul></ul><ul><ul><li>what happens to the product at end-of-life? </li></ul></ul><ul><ul><li>how does this procurement impact upon our (environmental) objectives and policies ? </li></ul></ul>
    20. 20. Defining the need <ul><li>purchase a coffee machine or a hot drinks service? </li></ul><ul><li>purchase a new carpet or lease a floor-covering? </li></ul><ul><li>purchase new fax machines or software to enable faxes to be sent and received from desktop computers? </li></ul><ul><li>purchase photocopiers or a reprographics service? </li></ul><ul><li>contracts for waste collection or waste management? </li></ul>
    21. 21. Life cycle impacts of an organisation <ul><li>Suppliers </li></ul><ul><li>Energy </li></ul><ul><li>Materials </li></ul><ul><li>People </li></ul>Inputs Operations <ul><li>Information </li></ul><ul><li>Services </li></ul><ul><li>Products </li></ul><ul><li>Wastes </li></ul>Outputs Environmental and social impacts
    22. 22. EU Eco-label product groups <ul><li>Tissue paper </li></ul><ul><li>Dishwashers </li></ul><ul><li>Soil Improvers </li></ul><ul><li>Bed Mattresses </li></ul><ul><li>Indoor paints and varnishes </li></ul><ul><li>Footwear </li></ul><ul><li>Textile products </li></ul><ul><li>Personal Computers </li></ul><ul><li>Laundry Detergents </li></ul><ul><li>Detergents for dishwashers </li></ul><ul><li>Copying paper </li></ul><ul><li>Lightbulbs </li></ul><ul><li>Portable Computers </li></ul><ul><li>Refrigerators </li></ul><ul><li>Washing machines </li></ul><ul><li>All purpose cleaners and cleaners for sanitary facilities </li></ul><ul><li>Hand dishwashing detergents </li></ul><ul><li>Televisions </li></ul><ul><li>Hard floor coverings </li></ul><ul><li>Vacuum cleaners </li></ul><ul><li>Tourist accommodation </li></ul><ul><li>Furniture </li></ul><ul><li>Tyres </li></ul><ul><li>Rubbish bags </li></ul><ul><li>Converted paper products </li></ul><ul><li>Batteries for consumer goods </li></ul>Those in italics are under development - see http://europa.eu.int/comm/environment/ecolabel
    23. 23. The specification <ul><li>Under the procurement regulations you can use eco-label criteria to help determine environmental specifications </li></ul><ul><li>Can accept eco-labels as proof of compliance – but other proof must also be accepted </li></ul><ul><li>You cannot stipulate that products must have an eco-label certificate </li></ul><ul><li>ICLEI guide recommends you always add the words ‘or similar requirements’ and attach the criteria of the relevant eco-label </li></ul>
    24. 24. Summary <ul><li>It can be done </li></ul><ul><li>Build it into your day to day decisions </li></ul><ul><li>Ask the question </li></ul><ul><li>Keep talking - there is no right answer! </li></ul>
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