FY 2009 Preliminary Budget Recommendations (ppt)

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  • 1. GCSU FY 2009 NEW FUNDING REQUEST Division of Business & Finance
    • Institutional Budget Office
    • Financial Services
    • Public Safety
    • Administrative Services
    • Plant Operations
    • Auxiliary Services
  • 2. This funding will provide the manpower necessary to support the growing demands with post-grant compliance. $19,137_C (Personal Services) Strategic Direction Four - Support for increasing participation in research and economic development
    • Conversion of .50 EFT Position to Full-Time:
    • ~Convert part-time position
    • to support new demands in grant post-compliance
    The training will allow for investments in our staff through better informed, updated and equipped employees to ensure best practices are perceived and implemented, as well as create a sense of job-ownership. $6,000_C (Operating) $18,000_C (Travel) Strategic Directions Five and Six - Investments in our staff to promote effective operational performance
    • Divisional Training Needs:
    • ~General Training – Touchnet, SCT, Grant Compliance- $12,000
    • ~Plant Staff Development and Training - $12,000
    ~Without funding, will not be able to support the cost maintenance agreements on the two printers ~Without increase in the existing international taxation software, processes will have to be completed manually creating job related inefficiencies $6,100_C (Operating) Strategic Direction Six - Effective fiscal and operational performance
    • Obligated Divisional Needs:
    • ~Maintenance agreement on Printing Presses ($5,000)
    • ~Upgrade license on Arctic International Taxation software ($1,100)
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 3. Without this funding there will be noticeable problems within the institution’s infrastructure if current one-time funding is not available, as well as continuous, compounding operating deficits $100,000_C (Operating) Strategic Direction Six - Effective operational performance
    • Critical Operating need in Plant Operations O&M:
    • Increased over 17% over last two years
    • operating demands have been supported through non-reliable, temporary lapse
    Reorganization will improve operational effectiveness $68,500_R (Associated Redirection_Internal redirection) Strategic Direction Six - Effective Operational Performance
    • Reclassified Positions :
    • ~Reclassify Deputy Director to Police Major
    • ~Reclassify current Investigator position
    ~Funding will allow manpower for updates to the Emergency Management Plan, Pandemic Flu Plan, Disaster Resistant University Plan, and other related documents ~Funding will support the growing security demands on campus and allow for quicker responses in emergency situations $114,340_C (Personal Services) $12,500_R (Associated redirection-internal funds) Strategic Directions Five & Six - Recruiting & retaining highly qualified staff to improve operational efficiency and effectiveness
    • New Positions:
    • ~ Emergency Preparedness Manager - Responsible for all emergency planning coordination on campus - $89,100
    • ~Public Safety Officer -
    • Sworn peace officer position, main responsibilities would be the maintenance and operation of our video surveillance system- $37,740
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 4. This funding will strengthen graduate and professional programs in Macon by providing and supporting adequate facilities. $23,920_C (Personal Services) $11,300_C (Operating) Strategic Directions Three and Six - Effective operational support performance in creating a respected provider of graduate programs in the Middle GA region
    • Funding to Support the Macon Center:
    • ~Plant Operations - $26,156
    • ~Public Safety - $5,424
    • ~Moving Services - $3,640
    Without funding there would be a tremendous strain on our ability to provide the level of service demanded by our students, faculty and staff. $40,568_C (Operating) Strategic Direction Six - Supporting effective operational performance
    • Increase Operating Budgets to support cumulative inflationary increases of prior year:
    • ~Public Safety fuel and other supply costs - $25,000 ~Property Management cyclical replacement of tables and chairs for campus events - $2,250
    • ~ Plant Operation’s Construction budget 10% increase - $13,318
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 5. ~Alternate fuel source vehicles will allow access to main campus without the need for additional service vehicle spaces, and will eliminate need for full sized vehicles on the main campus property. ~Inadequate transportation could potentially put our students at risk in emergency situations. $78,500_M/Y Year 1 Request (Request 3 vehicles per year for a three year period) $17,000_C (Equipment) Strategic Direction Six - Promotion of effective operational performance.
    • Vehicle Replacement Plant Operations:
    • ~Plant Operations
    • *Alternate Fuel Source Utility Vehicles
    • *Request 2 vehicles per year for a three-year period (Year 1 request)
    • ~Public Safety
    • Equipment budget that will cover the cost of 2 used vehicles per year
    ~No redundancy in this position and are entirely dependent on one person. As workload increases, needs can not be met ~Funding will allow for continuous training and system support for entire campus on PS applications $99,840_C (Personal Services) Strategic Directions Five & Six - Recruiting & retaining highly qualified staff to improve operational efficiency and effectiveness.
    • Request for New Positions:
    • ~Locksmith I position - $37,400
    • ~IT Application Specialist - $62,100
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 6. ~Position will allow department heads to focus on the responsibilities of directing and managing their respective areas ~Position will provide the level of skill needed to manage multiple projects and complete Master Plan priorities ~ In-house projects are cost efficient and quality branded for the institution ~Position will provide necessary support labor to the technical positions in the department ~Position will strengthen the department and provide necessary labor to the support institutional needs $171,154_C (Personal Services) Strategic Directions Five & Six - Recruiting & retaining highly qualified staff to improve operational efficiency and effectiveness
    • Reinstate Positions:
    • ~ Administrative Assistant in Plant Operations
    • ~ Carpenter I I
    • ~ Carpenter I
    • ~ Maintenance Worker I
    • ~ Painter I
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 7. This funding will allow for better space/storage utilization, as well as establishing efficiencies in retrieving records. $4,565_C (Personal Services) Strategic Direction Six - Improving Operational Performance
    • New Position Funding:
    • ~Part-time personnel in Financial Services to resume & continue digital imaging (Legato) of documents
    Position will align the locksmithing department to have a single responsible supervisor managing a Locksmith I to accomplish all tasks required by their department. $5,400_C (Personal Services) Strategic Directions Five & Six - Recruiting & retaining highly qualified staff to improve operational efficiency and effectiveness.
    • Position Reclassification:
    • ~Promotion for Current Locksmith
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 8. This budget would establish a fund to provide needed professional service for facility projects. $30,000_C (Operating) Strategic Direction Six - Promotion of effective operational performance.
    • Create Professional Services Contract budget:
    • Consultant contracting on environmental, archaeological or design issues for projects that are in development and do not have an established budget
    This budget would establish a fund to perform small projects throughout the year outside normal O&M funding. $65,000_C (Operating) Strategic Direction Six - Promotion of effective operational performance.
    • Reinstate Project Construction Budget:
    This funding will address deferred maintenance and responses campus requests for physical plant services. $50,143_C (Equipment) Strategic Direction Six - Improving Operational Performance
    • Reinstate Equipment Funding:
    • Prior years budget reductions have eliminated all budgeted equipment funding for Plant
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 9. Payroll shares copier with HR, and with the current reorganization and planned relocation, Payroll must have a copier. $5,000_O/T (Equipment) Strategic Direction Six - Improve operational efficiency and effectiveness
    • Copier for Payroll Services
    An unreliable vehicle will negatively impact services. $15,500_O/T (Equipment) Strategic Direction Six - Improve operational efficiency and effectiveness
    • New Truck for Property Management
    • (current vehicle has over 145,000 miles)
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 10. ``` This funding will support plant operations with the adequate tools needed to deliver quality services and sustain performance of the facility infrastructure $105,000_O/T (Equipment) Strategic Direction Six - Improve operational efficiency and effectiveness
    • One-Time Plant Operations Needs:
    • ~Mower Replacements
    • ~Sewer Cleaning Equipment
    • ~Custodial Equipment
    • ~ Heavy parts lift and Maintenance Equipment for Chiller Plant
    • ~ Electrical Power Quality Testing / Recording Equipment
    • ~Wide format Copier/Scanner
    IMPACT OF REQUEST WITH AND/OR WITHOUT FUNDING TOTAL FUNDING REQUESTED C _CONTINUOUS O/T _ONE-TIME M/Y _ MULTI-YEAR R _ ASSOCIATED REDIRECTION RELATED GCSU STRATEGIC DIRECTION AND/OR RELATED DIVISION OR SCHOOL GOAL NEW FUNDING REQUEST IN PRIORITY ORDER
  • 11. FY 2009 Division of Business & Finance Continuous (C) $ 782,467 One Time (O/T) $ 125,500 Multi Year (M/Y) $ 78,500 Total New Funding Request $ 986,467 Associated Redirection (R) $ 81,000
  • 12. QUESTION S ? ?