Project plan mon_2010-11_final


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Project plan mon_2010-11_final

  1. 1. PROJECT PLAN for years__2010___ - __2011___Please note the instructions for filling in this project plan form in the Application guide or the internet:http://global.finland/english/ngo/index.htm new project continuation of on-going project, MFA project code_75300701_, project initiation year____2007___ project is based on earlier forms of co-operation, years_______ the planning of project has been supported by MFA preparation trip allowance, year________Organisation:1. Basic information on the Project 1.1 Name of organisation registered in Finland Suomen ylioppilaskuntien liitto SYL ry 1.2 Name of Project in Finnish Kiertävät kirjastot ja koulutuskeskukset 1.3 Name of Project in English Travelling libraries – Training Centres (TL-TC) 1.4 Name of Project in other relevant language 1.5 Location of Project (country, province, Mongolia: Tov, Arkhangai and Dornod village/municipality) provinces. 1.6 Name ofthe local partner organisation Information, Education & Communication Centre IEC 1.7 Contact details of local partner organisation Mailing address: P.O.B 35, Ulaanbaatar – 210648, Mongolia Email: Phone: 976 99039786 Fax: 976 11 314282 1.8 Representatives of the co-operation Partner Ms. Odonchimeg Puntsag responsible for the Project and their contact information, if other than above 1.9 Internet home pages of the co-operation - Partner and/or the Project (if any) 1.10 Planned initiation and termination dates (on January 2010- December 2011 a yearly level) of the Project1
  2. 2. Please answer the following question and fill in the budget summary (1.13) only afteranswering all other questions on the form. 1.11 Summary of the Project plan. Describe here briefly (max. 700 characters) the development problem that this project is addressing, its immediate objective and the practical means through which these objectives are to be reached:The rural population in Mongolia has very limited access to information and trainings that couldimprove their livelihoods. The objective of this project is to improve the access of the rural people inTov, Arkhangai and Dornod provinces to information services and civic education, vocational trainingand small business courses through improving Travelling Libraries-Training Centres (TL-TCs). This isdone by:Expanding and improving Travelling Libraries’ services 1. Better resourced libraries 2. TL-TCs will be reached by more beneficiaries 3. Special reading and discussion hours for women, children and seniors citizens will be organizedExpanding and improving Training Centres 1. Learning material is produced 2. The trainings will be organized more systematically 3. Trained people will be satisfied with the trainings 4. Improving children´s capacity for community action 5. There will be 52 trainings organized in each province 6. Half of the people participating are women 7. TCs´ trainings will become more known and frequentedIEC´s capacity and self-financing possibilities have increased 1. The staff is more qualified for working as trainers 2. The board is more familiar with its functions 3. IEC is more self-sufficient 4. The project has been evaluated and the results can be used for improving IECs capacity in the future 1.12 If this Project is the continuation of an earlier project, please describe here the main results of the earlier stages of the Project.The first project was carried out in 2007-2009. Its main objective was to improve TL-TCs´ library andtraining services to Mongolian rural people in Tov, Arkhangai and Dornod provinces.The library service was improved by increasing the number of municipalities visited (from 10 in 2006 to55 in 2008), buying more material for TL-TCs (4417 books during 2007 and 2008), hiring three newlibrarians and buying three new gers (jurtta).The training service was improved by expanding the variety and number of held courses. In 2006there were short basic knowledge courses held on civic education. Before TL-TCs served rural people,especially nomads, with a library service and trainings that concentrated on civic education. Now theywork more professionally in order to help people to generate income, to save money, to establishbusiness, to co-operate in business, in environment, and other community issues, including strivingagainst violence towards women and girls, waste and other socio-economic problems, etc. During2
  3. 3. 2007-2008 the courses have been held on civic education, vocational skills training and smallbusiness training.The idea of the project has proven to be excellent and for the years 2010-11 the focus is to betterestablish the current activities and to strengthen IEC´s capacity and self-sufficiency. 1.13 Budget Summary year 2010 2011 Self-financing of the 9570 9980 Organisation Project support application 54225,335 56575,335 Total costs 63795,335 66555,335 1.14 Other funding of the Project (if any). If the Project receives other funding, please state here the amount and the source of the funding: Amount Source - -2. Local Partner Organisation and nature of co-operation 2.1. Please describe the criteria used in choosing the co-operation Partner.Originally the cooperation partner was chosen in a process that started in the summer 2005 when SYLstarted looking for a new cooperation partner. A number of Mongolian non-governmental organizationshad visited Kepa (the Service Centre for Development Cooperation in Finland) in May 2005. SYLcontacted several possible partner organizations and requested them to send SYL their projectproposals. The project proposal of the Information, Education and Communication Centre (IEC) wasclearly the strongest and most interesting out of the five proposals received and IEC itself seemed avery competent partner.When contacted by SYL, IEC’s former partner organization, the German Development Service (DED)and the director of Labour Market Policy Department of the Ministry of Social Welfare and Labour Sh.Battsetseg warmly recommended the organization to SYL. In addition IEC’s past experience of foreigndonors convinced SYL of their reporting and planning capabilities.Since 2000 IEC has organised through their Travelling Libraries - Training Centres (TL-TCs) structuretrainings for poor, unemployed people and offered library services for rural people in three Mongolianprovinces.During the monitoring trips in 2007 and 2008 it has become clear that TL-TC project is very relevant toMongolian rural people and that the local administration has been satisfied with IEC´s work in Tov,Arkhangai and Dornod provinces.3
  4. 4. 2.2 Has the Organisation previously worked with this Partner? If so, please describe the nature of this co-operation and when it took place?Years 2007-2009: The main focus was to provide an improved non-governmental mobile library andtraining service (TL-TC) in three Mongolian provinces. 2.3 Additional information on the co-operation Partner.IEC was established in 1999 (see 3.1) (Registration No 1013092). It is an independent NGO thatworks very actively in the field of education especially aiming to improve the situation of people in poorcommunities. Special attention is paid to the role of women in the development process. The missionof IEC is to provide a sustainable contribution to the formation of democratic social and economicstructures in Mongolia. IEC aims at this by means of raising citizens’ awareness, knowledge and skillsand thus enabling them to take part in the process of development.Besides Travelling Libraries-Training Centres current main activities of IEC are the following: 1. Orphanage “Gerelt” for street and orphan children in Dornod province 2. The local network against Violence towards women and girls in Dornod, Tuv aimags 3. NGOs network in Arkhangai, Dornod aimags 4. Information network (book exchange, law propagation together with local administration) 5. Support women to work at the decision-making levels 6. Organizing exhibitions “Thousand Global Peacewomen” in Ulaanbaatar, Darkhan, Erdenet cities and 10 aimagsThe personnel of IEC consist of two persons in Ulaanbaatar central office and six persons (manager-librarians-trainers and librarians-trainers) in the provinces. In the central office there are Mrs.Odonchimeg Puntsag as the manager of IEC and Mrs. Battuya Tseveenravdan as theaccountant/assistant. In the provinces there are manager-librarian-trainer Mrs.Dejid Narantuya (Tov),librarian-trainer Mrs. Endonjamts Laijinkhand (Tov), manager-librarian-trainer Mrs.OjumchimegErdene (Arkhangai), librarian Mr.Munkhbaatar Badarch (Arkhangai), manager-librarian-trainerMrs.Ojunkhuu Dorj (Dornod) and librarian-trainer Mrs.Bujin Damdinsuren (Dornod).The founder of IEC is Mrs. Odonchimeg Puntsag who has worked in the women’s organization LEOSfor eight years and been a member of the Global Women’s Media Team for the UN General AssemblySpecial session to Review the Beijing Platform for Action composed of NGO women and womenjournalists from 12 countries. She was also nominated as one of the “1000 Women for the PeaceNobel Prize 2005”. 2.4 How will the co-operation Partner participate in the implementation of the Project (e.g. does it provide labour, economic resources, other assets)?Project has been planned together but IEC holds the main responsibility of project implementation.The board outlines and monitors the activities quarterly. The central office´s project manager is incharge of all project activities. The manager-librarians in the three provinces provide the projectmanager with quarterly reports.There is a small library and training room in IEC office in Ulaanbaatar. IEC has four computers, twoprinters and one copying machine. Arkhangai and Tov Aimags’ governors provide Travelling Libraries– Training Centres (TL-TCs) an office free of charge for the whole year. All existing three TL-TCs have4
  5. 5. two gers (nomadic housing tents) with Mongolian traditional small chairs, tables and bookcases fortravelling to municipalities. This equipment is used in the wintertime at the TL-TCs’ offices. TL-TCs inArkhangai and Dornod aimags have a computer.IEC travelling libraries’ current resources comprises of about 110 000 books and other material oneconomics, business, politics, environment, gender, law, social science, prose, sociology, medicineliterature etc for adults and children. 2.5 Are there other parties involved in the co-operation (e.g. Finnish, local or international organisations or officials)? If so, please describe their role and involvement in the Project. o Local governments will help spread information on TL-TCs o State civil servants will carry materials in soums o Soum governors in Tuv, Dornod support TL-TCs with petroleum for summer travel. o Women’s network LEOS (NGO) will disseminate information on the TL-TCs. o Schools will be used for disseminating information of the TL-TCs (books and information exchange). o Public libraries will be used for disseminating information of the TL-TCs. o Public libraries also participate in reciprocal book exchange with TL-TCs. o German Development Service (DED) that runs a large programme in Mongolia has supported IEC in the past, and is available for consultation during the project. o Private person Ms.Anita Fahrni donates books, magazins, toys, English, German language learning materials (for adults and children ) o DED volunteer will help in developing and organizing the special programs, activities (trainings, competitions, learning days on Economics, Environment, Health, Sexual education, Human rights, Children’s rights, Philantrophy, Democracy, Freedoms and Duties, Leadership, Communication, Computer, Internet, Professions, English and German languages, Handwork and Basteln) developing agendas, curriculas of trainings, competitions among children and youth for 12 months. All activities will be realised/organized by TL-TCs together with municipalities´ social workers, school administration, teachers in three ways: firstly, in aimags centres in winter time; secondly during the summer travel; thirdly, a whole year by sending agendas, curriculas without visiting soums. o School in Arkhangai aimag’s center, private persons in Dornod aimag, Culture Centre in Tuv aimag: serarate rooms/spaces for organizing activities for children and youth without rent payment. The school in Arkhangai aimag’s center gives a big room, private persons one room, Cultural center in Tuv aimag’s center. o The member of the Mongolian Parliament Mr.Enkhbold Nyamaa supports our annual Olimpiad on Physics. This year he donated 30 memory sticks (capacity – 2GMB) for all children and teachers, who won the Gold, Silver and Bronze medals. o Community groups in the municipalities (women’s, herders, children´s counsils) o Within UNPD´s small grants programme on of the community groups formed with help of TL- TCs has received a grant for 5500 euros in 2008. o ILO has provided teaching material on small business development that can be purchased and used in the Training Centres’ trainings o SYL has received assistance related to practical and cultural issues from FLOM (Kylväjä) who also implement development cooperation projects in Mongolia. o SYL has received assistance and valuable information also from the Finnish Honorary Consul´s assistant Mr. Badamdash in Mongolia o In Finland the members of SYL`s Advisory Board for Development Cooperation (KENKKU) work voluntarily with the project´s monitoring and evaluation. KENKKU has 13 representatives from different Student Union´s who meet once a month. Within KENKKU there is also a group5
  6. 6. specialized in SYL-IEC project. The group has meetings and fluent communication by email to discuss the project issues.3. Background and sustainability of the Project 3.1 How was the Project idea initiated? Is it e.g. a part of a larger Program?The women of LEOS (see 2.5) had discovered in their work in enhancing women’s participation in thedemocratic institutions in rural areas of Mongolia the strong need for access to information (literature,newspapers, non-fiction) and informal training. Some women working for LEOS began to develop theidea of libraries travelling around in the rural areas offering both information and informal training tothe nomadic population. As this could not be seen as the core work of LEOS, the women decided toestablish a new organization: Information, Education and Communication Centre IEC in 1999 to takecare of the implementation of the libraries.The Travelling Libraries – Training Centres (TL-TC) was established first in 2000. In its preliminaryphase it was financed by German Development Service DED. At the moment the TL-TCs are workingin three of the 21 provinces of Mongolia: Tov, Arkhangai and DornodThe project was initiated together by IEC and SYL. During the preparatory mission in May 2006, it wasdecided that the project should build on IEC’s core expertise. Basic idea of TL-TC was consideredreally viable and important for the communities and there was great potential for expanding anddeveloping of TL-TCs regarding their achievable targets and number of beneficiaries. Thus it wasdecided to include some of the planned new trainings under the TL-TCs and to strengthen the existingthree TL-TCs. 3.2 Describe briefly the environment in which the Project will be implemented.Mongolia is a country of long distances (three times the size of France) and the world’s smallestinhabitant density, 1.4 per square km, 2.45 million in total. 43 per cent live in the capital Ulaanbaatar,19 per cent in Aimag centres, and 38 per cent in remote areas. Because of the geography and theharsh climate of the country, the existence of an effective infrastructure system that would ensureclose and regular contact between the rural areas, and between the rural areas and urban centres,and allow the easy transportation of goods and information from one place to another, is more difficultand far more costly than in many other countries.Mongolia has only two neighbor countries, Russia and China, that both have strongly effectedMongolia’s development. Administratively the country is divided into 21 aimags (provinces), whichconsist of soums (municipality) that are broken into baghs (village). The project will operate in threeaimags: Arkhangai (population 94 900), Tov (88 900) and Dornod (73 700) (see attached map). Alarge part (50 %) of the Mongolians still live a nomadic or a semi-nomadic life, depending on livestockas their livelihood and moving their home (ger) 3-4 times a year. This traditional system has alsoexperienced some changes because of the degradation of the land meaning that some of the familiesmust move their home more frequently.Mongolia’s transformation from a socialist satellite state of the Soviet Union to a market economy fromthe early 1990´s has been extremely difficult in an economical sense. Falling tax revenues haveresulted in the degradation of social, healthcare and educational systems, growing poverty andunemployment, falling literacy rates (but still very high 98 %) and environmental degradation. Onethird of Mongolians live under the poverty line. Official unemployment rates, which only take in accountthe registered unemployed, differ from an urban 30 % to an approximated 12 % in the rural areas. In6
  7. 7. socialist times the nomads worked in cooperatives and the pastures were owned and managedcollectively by the state. Under the social system the nomads were provided with many culturalservices and a wide national library system was founded.A multiparty system was introduced in 1990. The former communist party MPRP has still a strong holdover the state. Voter turnout has been over 80 % and free and fair elections have become the norm,much unlike other Central Asian states. Corruption is a problem, but unlike many other developingcountries Mongolia has a somewhat NGO friendly byrocratic environment. The Mongolian GNP hasbeen in rise until the global financial crisis that had a big impact on the country. In 2008 the averageinflation rate was 32 % which made life difficult for the ordinary Mongolians. This was also reflected inthe implementation of the project since the prices of all the basic commodities (such as food,petroleum, services) were in sharp increase.Mongolia was earlier wholly dependent on Soviet goods, energy and experts. Mongolia in 2006 isheavily dependent on international financial institutions and has rapidly liberalised its economy andtrade policies, resulting in the domestic market becoming dominated by Chinese products andcompanies. Mongolia has reached the World Banks´s HIPC (heavily indebted poor countries) debtrelief initiative decision point and is to receive debt relief according to the program, and possibly moreso in the future under the MDRI (multinational debt relief initiative).The world financial crisis influences on already weak economics in Mongolia. Recently the MongolianGovernment has negotiated to receive huge loans from Russia, China and is negotiating with WorldBank and the Asian Development bank. The financial institutions have centred on the development ofmining, energy and infrastructure, which has but little affected the lives to the Mongolians living inpoverty. Mongolia´s main exports are copper, wool, gold, cashmere and leather. The privatization ofthe state owned enterprises started in 1990-1992, and it is estimated that 1 500 individuals own over70% of the formerly state owned businesses.According to the Mongolian Statistical Office 1/3 of Mongolians are under poverty line. According toother estimates about 70 per cent of population is poor.Recently the banks have increased the loan interests, limited the number of loans, and 2 banks aregoing to be bankrupt. The Government is looking for solutions to cut the annual budget. Recently thegovernment has cut the libraries’ budget for buying books (there are many such diminutions). Lessthan two years ago the municipality library’s annual budget for expanding funds was increased to 532euros a year and now it became about 133 euros a year. For 17 years (1989-2007) the annual budgetwas about US$35.One serious problem in Mongolia is also the situation with children and youth that don´t have anyspecial programmes in the countryside. Children and youth spend time on streets and the abusive useof alcohol is a serious problem among them. IEC has established children counsils in municipalities,which deal with issues such as gender, environment and children’s rights. Children have learnt todevelop schedules for activities and organize some activities themselves. IEC´s work with enhancingchildren´s and youth´s capacity in knowledge, rights, duties, colleges, universities, vocational schools,courses, professions, to count and value money, support, help; skills to do things using old, wastematerials or materials available on hand is an important asset to the children and youth in the projectvillages. The children are the only helpers, who repair the damaged books.Three aimags have been chosen for implementing the project; Arkhangai in the Central region,Dornod in the east and Tuv around the capital city, Ulaanbaatar. 3.3 What is the general state of development in the field of the Project in the area? How does the7
  8. 8. local government function in this field and in these issues? How does the local government participate in the implementation of the Project - or limit it?The transformation from a socialist system to a market economy resulted in the fast degradation ofboth the educational and the cultural services. In relation to access to information and knowledgethese changes created large gap between Mongolians living in rural and urban areas.LIBRARY SERVICEIn 1989 there were 418 public libraries and more than 600 newspaper distribution points in Mongolia.In 2000 only 181 public libraries were still operating. Many public libraries at municipality level havebeen integrated with the school libraries to save funds and resources. Book collections in librarieshaven’t changed much over the last decade as the acquisition rate has been extremely low and it mustbe assumed that many of the books in the libraries are either very worn or not particularly relevant toreaders anymore. This was confirmed during the monitoring trip in 2008 by the librarians working inTov province library who told that they exchange books with TL-TCs with pleasure because they feelthat TL-TCs have more up-to-date books in their collection.During the last few years the government has taken notice of this problem and has allocated morefinances to public libraries. Unfortunately the effects of the global financial crisis have stopped thisdevelopment and in 2008 the government cut the libraries budgets for buying books. In differentregions of Mongolia, the library collections per inhabitant ranges from less than two to more than sixbooks per inhabitant in the different provinces. The Mongolian Foundation for Open Society’s surveyfrom the year 2001 confirmed that access to literature and other information is very limited throughoutthe country, and cannot meet demand. Especially the needs of the nomad community are not met bythe existing library services.There has been 65 per cent decrease in book publishing since the collapse of the socialist system.Primary access point to books and other information are the libraries, as book outlets are virtually non-existent in major parts of the country, and that private ownership of books is limited. The schools andinstitutions of higher education are an important source of information. However, very few schoolshave books besides the basic textbooks needed for tuition. Formerly, every province and region usedto have their own newspapers which were written and printed locally. This has almost ceased to existanywhere.TRAININGThe formal vocational training system built up in socialist times has practically been abandoned asmore emphasis is put on developing the higher education system. This has led to a situation wheremost Mongolians do not continue their studies after the compulsory school with 11 grades. There were44 vocational training centres with 8400 graduates in 2008. Informal training is organised by local andinternational NGOs, concentrating on urban areas, especially Ulaanbaatar. There were 358 informaleducation centres with 22264 graduates in 2008. Centre for Farmers in Ulaanbaatar gives theoreticalfarming education. Tacis program has set up couple Extension Centres in countryside for farmingdevelopment. Local and international NGOs, including World Vision and FLOM (The Finnish LutheranOverseas Mission), are organizing practical farming education in countryside. At present, the trainingand services offered are geographically limited and not meeting demand.Small business development training, support and information are a much needed activity which isattracting more attention. The Asian Development Bank has funded the Mongolian government insetting up seven small business ventures. UNDP and World Vision are running projects on smallbusiness development.TL-TC is the first attempt in Mongolia to link the traditional nomadic lifestyle with providing informationand knowledge for the nomads and the people living in remote settlements. The services provided so8
  9. 9. far have been highly appreciated according to the data gathered by the IEC and SYL, and theconversations with the local administration during the monitoring visits in 2007 and 2008. The localadministrations support the work of IEC. After the TL-TCs´ first year of activities some soum governorsagreed to cooperate with IEC and began to contribute to book box transportation and TL-TCs gers´transportation costs to remote settlements. Arkhangai and Tov aimags governors provide TL-TCs withoffices for the wintertime free of charge. The government does not support the TL-TCs library servicesfinancially, however, in the past it has financed some of the training organized by TL-TC. 3.4 How has the Project been planned?The new phase of the project for the years 2010-2011 has been planned in close cooperation withSYL and IEC. The planning was initiated on the monitoring trip that took place in October 2008. Therepresentatives of SYL met with the central office staff, employees from the three aimags and withIEC´s board. After the monitoring trip the project has been planned through emails and various Skypeconferences between IEC and SYL. Continuation of the project has been discussed in SYL´sKENKKU (the advisory board for development cooperation). Within KENKKU there is also a groupspecialized in SYL´s TL-TC project in Mongolia, it has had meetings for discussing the continuationand elaborating ideas to be further discussed with IEC. When finishing the project plan and budgetideas were elaborated within both partner organizations and they were discussed very intensivelybetween the partners. 3.5 Describe the most essential problems of the beneficiaries that the Project is meant to address.Nomadic people in the rural areas of Mongolia have very limited access to information, knowledge andtraining as a result of the collapse of the social system in the beginning of the 1990´s. Mongoliangovernment hasnt been able to provide sufficient public services to nomadic people and due to thelack of information a lot of times the rural people do not have enough knowledge to improve theirconditions, which is one reason to high poverty rates among nomadic people. TL-TCs aim atalleviating this problem: offering wide variety of training courses, informing people about their rights,helping them to collaborate with each other and bringing library services near them is capacity-buildingdone in grass root level. 3.6 What are the risks that can compromise the outcome of the Project? How is the Project organisation planning to minimize these risks?Main risks: The travelling libraries and training centre do not provide the information and educationmost needed or the quality of the library services and training does not meet the targets set. Theproject organization does not learn and respond to the changing needs of its beneficiaries. One bigrisk is also the uncertain financial situation caused by the global crisis.However, the activities of the project have been planned from the beneficiaries’ viewpoint, and muchattention has been paid to the needs and wishes expressed by the target group. Although the materialto be purchased by the travelling libraries and the training offered by the training centres are planned,they are kept sensitive to the needs expressed by the beneficiaries. The projects activities’ relevanceand utility are reviewed throughout the execution of the project. Feedback is gathered both from thelibrary users and from the people taking part in training. The library acquisitions, training curriculumand the content of the trainings are reviewed regularly and also on an ad-hoc basis.For the financial situation and changes in the economical situation in Mongolia it is hard to prepare9
  10. 10. oneself. The only possible way to take this into count is to try to make the budget flexible in order to beprepared for increasing prices.Context of the project (state actors, legal environment, cultural and environmental factors) do not setsignificant risks preventing the project reaching its targets. IEC has active and good relationship withstate actors, in addition the Mongolian legislative and regulatory system does not hinder NGO actionof this nature. The activities of the project are based on traditional cultural modes of action and havebeen well accepted within the target group of beneficiaries 3.7 Will the Project create a new institution or procedure or is it going to support some existing structure?The project will support an existing structure that has been created in 2000 and developed andexpanded with IEC-SYL cooperation starting from 2007.After the collapse of the socialist system in the beginning of the 90`s the Mongolian library service andvocational training system have experienced strong degradation. TL-TC´s are working in order toprovide the services the rural people have been lacking. TL-TCs are supporting the ILO-system forsmall business trainings that give the people who have participated in the training the possibility toapply for a small loan if they present a realistic business plan. 3.8 How and when will the responsibility of the Project be transferred to the local government, local organisation or to the beneficiaries?During the years that the project has been executed the Mongolian government has shown interest init and signs of willingness to adopt it in the future. In the current situation with the global financial crisisit is not realistic to expect quick steps from the Mongolian government.IEC is actively developing the possibilities for its self-financing. One possibility is creating somecommercial use for the farm that IEC owns in Tov province.4. Beneficiaries 4.1 Who are the direct beneficiaries of the Project? How many are they (approx.)?The beneficiaries of the project are travelling library users in three provinces, both in the provincecentres (October-June) and in the rural areas when the libraries are mobile (June-September/October). Expected amount of library users is 7000 persons in a year per province, thus 21000 persons in a year.The number of people attending trainings per year in three provinces is approximated to be 1500.More than 60 per cent of beneficiaries are women.Estimated participants in the trainings in 2010: TUV ARKHANGAI DORNOD10
  11. 11. Civic education 4000 4000 4000Vocational education 3000 3000 3000Small business training 3000 3000 3000Also employees of IEC are direct beneficiaries, because the project emphasizes capacity building ofthe staff and strengthening of IECs organisation.In addition IEC organizes various public events partly in order to advertise TL-TCs and their services.Competitions, events and certificates are an important way to involve people since they are highlyappreciated in the local culture. Events include, for example olimpiad on physics, competition on dameand writing competitions to pupils. These events have proven to be an efficient advertising channeland they comply with the objectives of TL-TCs. Participants in these events are also beneficiaries ofthe project. 4.2. Who are the indirect beneficiaries of the Project?The families of the library users and traineesPeople employed by the project and their familiesInformation, Education and Communication Centre IECLocal and state level governmentsSoum libraries, school libraries.If the project support applied for is less than 20.000 €, please answer the following question: 4.3 How do the beneficiaries themselves participate in the Project?If the project support applied for is 20.000 € or more, please answer the following question: 4.4 Define the nature of participation in the Project by each group of beneficiaries.The idea to establish the project was born during conversations with local administration, ordinarypeople who participated in the LEOS trainings, children and soum librarians. It was said that thereading materials and trainings should come to where people are in the rural areas. Nomadic peopleare not used to coming to soum or aimag centers to read or to get training. In order to meet with theirneed for information TL-TCs need to travel to them. During the initial discussions also the people insoum centers indicated the lack of information and the lack of trainings.At the moment the beneficiaries participate in the following ways:Travelling library users give feedback of the library services quality and relevance11
  12. 12. The trainees of the training centres contribute in improving the curricula and contents of trainings bygiving feedback and answering follow-up surveysThe families of the library users and trainees do not participate directly in the project activitiesTrainers of the Travelling Training Centres and IEC’s staff receive income, learn new skills andparticipate in the development of the TL-TCs on a regular basis, and work on improving the learningmaterialsIEC establishes a well-organized library service network on information and knowledge dissemination.IEC will provide beneficial training of vocational skills, small business development and civiceducation. IEC will gather information from the potential beneficiaries on the services (library,trainings) needed. IEC’s Board further develops the organization´s strategy in developing informationdissemination and informal training. IEC will receive training in order to improve its capacity as anorganization.Children and youth in the project municipalities will participate in trainings, competitions, plays andgive feedback on them.Local and state level governments will benefit from the increased knowledge level and the new skillsacquired by the project beneficiaries5. Objective, plan of action, monitoring and informationObjectives 5.1 What is the long-term development objective of the Project?To reduce the negative impacts of poverty in the region of Tov, Arkhangai and Dornod provinces inMongolia. (for more information, see 8.2) 5.2 What is the direct objective of the Project? (Limited by the area of implementation and the group of beneficiaries)Provide an improved library and training service in Tov, Arkhangai and Dornod provinces for the ruralpeople of those provinces.If the project support applied for is 20.000 € or more, please answer the following question: (those applying for a smaller amount of support may also answer if they wish) 5.3. What are the results targeted by this Project?The results (5.3), activities (5.4) and data (5.9.) are divided according to the same logic for making iteasier to understand the relationship between them, that is, how a certain result is to be achieved andhow this is measured.12
  13. 13. Expanded and improved Travelling Libraries’ services provide knowledge and informationRESULT 1 Better resourced librariesRESULT 2 TL-TCs will be reached by more beneficiariesRESULT 3 Women, children and senior citizens participate in special reading and discussion hoursExpanded and improved Training Centres provide skills, small business and civic educationtrainingRESULT 1 Learning material is producedRESULT 2 The trainings are organized more systematicallyRESULT 3 Trained people are satisfied with the trainingsRESULT 4 Children´s capacity for community action is improvedRESULT 5 60 trainings are organized in each aimagRESULT 6 At least 60 % of the people participating are womenRESULT 7 TCs´ trainings will become more known and frequentedIEC´s capacity and self-financing possibilities have increasedRESULT 1 The staff is more qualified for working as trainersRESULT 2 The board works more efficientlyRESULT 3 The project has been evaluated and based on the evaluation a plan for increasing IEC´s self-sufficiency is madeImplementation 5.4 Describe the activities by which the results and immediate objectives are to be accomplished. If possible, please also give a rough timetable (by year) of project implementation.All the activities are done on both project years, unless indicated otherwise.Expanding and improving the Travelling Libraries’ servicesFrom June to September-October the travelling libraries will travel in their distinctive provinces. Thedistances in the rural areas are very long and the roads in very poor condition, which is reflected in thetransportation costs of the budget. The Travelling libraries ger will stay for approximately six days atthe place (bagh or nomadic community), totalling 18 days per soum. Each TL-TC will visit five soumsso all together it means 90 travelling days. The summer travel will be conducted by IEC´s own trucks.From October to May the libraries will operate from the province centers, in rooms rented or providedby the local government. Library material will also be circulated in small lockable boxes among theremote communities and nomadic families for the whole year.Activities in detail:RESULT 1 -Purchase of more books, magazines and newspapers for the Travelling Libraries - Further education of all librariansRESULT 2 -TL-TCs visit 15 soums during one year, 5 soums each TL-TC/ year -TL-TCs will travel from June to September/October -Marketing of TL-TCs among the aimag population (competitions, leaflets, posting announcements in public places (local administration, cultural centers, shops, bars), through local TV or FM station (there are 4 broadcasting companies, which broadcast programs everywhere in Mongolia. Local administration can interrupt their programs and13
  14. 14. put the local news or announcements), giving certificates to best readers, training participants, people who help with announcements and sometimes also to officials. -Circulation of books and information material in boxes within each province by civil servantsRESULT 3 -Special hours for women, senior citizens -Special reading, discussion hours, competitions, plays for children and youth on Environment, Health, Sexual education, Human rights, Children’s rights, Philantrophy, Democracy, Freedoms and Duties, Leadership, Communication, Economy, Computer, Internet, Professions, English and German languages, Handwork (for women 1 day/month, for senior citizens 1 day/month, for children 2 days/month)Expanding and improving the Training CentresDuring the first three years of the project the Training Centres´ curricula have been expended to civiceducation, vocational skills training and small business training. During the continuation years 2010-11TCs will concentrate on improving the quality of the courses according to participants´ needs. The aimof skills training is to provide new means of self-sufficiency and food security and to raise theawareness of civic rights for the rural people in Mongolia. Trainings will be conducted the whole year:summer time travelling in the TL-TCs gers in countryside municipalities and in wintertime in provincecenter library and travelling without own ger using communities’ settled gers.Activities included in all trainings in detail:RESULT 1 - Development of learning materials - Purchasing training materialsRESULT 2 -A training calendar will be establishedRESULT 3 -Surveying educational needs in every 3 provinces through feedback questioners after each training. - Providing feedback and follow up mechanismRESULT 4 -Establishing new children groups, activating the existing children groups and connecting groupsRESULT 5 -Organizing 50 trainings in each province on the 3 topics (vocational skills, civic education and small business education), 150 trainings altogetherRESULTS 6AND 7 -Marketing of trainings having women as a special target groupAll different courses are not conducted every year. The trainings organized will be based on a needsbased analysis. A. Vocational skills courses (45)Ø Wool processing and knittingØ Quilting and patchworkØ Vegetable farmingØ PoultryØ Dairy productionØ Farming B. Small Business courses (45)14
  15. 15. Ø Including business idea development, accounting, budgeting, marketing, solidarity groups C. Civic education (60)Ø Topics: solidarity groups, health, democracy, gender issues, children rights for adults etcØ Topics for children and youth: Environment, Health, Sexual education, Human rights, Children’srights, Philanthropy, Democracy, Freedoms and Duties, Leadership, Communication, Economy,Computer, Internet, Professions, English and German languages and HandworkBuilding IEC´s capacity and self-financing possibilitiesRESULT 1 -Organizing courses for the staff members (year 2010)RESULT 2 -Organizing training for the board (year 2010)RESULT 3 -Conducting a thorough evaluation of the project including self-financing possibilities (year 2011)If the project support applied for is less than 20.000 €, please answer the following question: 5.5 What has been agreed with the Partner about the separation of responsibilities in the implementation of the Project?If the project support applied for is 20.000 € or more, please answer the following question: 5.6 Describe the implementation and monitoring organisation of the Project and the responsibility of each party therein. Board Monitoring committee Manager IEC Assistant/Accountant Manager, Tov Manager, Arkhangai Manager, Dornod Librarian/trainer Librarian/trainer Librarian/trainer trainers15
  16. 16. IEC Board is responsible of planning, decision making and the project meeting its goals.Board members: 1. Ms. Ch. Nadmid, chairperson, Chairperson of the “Sain Noenkhaan” foundation 2. Ms. Ch. Gankhuyag, member, director of the construction company “Ikh ordon” 3. Ms. G. Erdenechimeg, member, Chief-manager of the “Petrovis”, LLC 4. Mr. R. Barsbold, member, Director of the Academy of Geology 5. Ms. P. Odonchimeg, member responsible for executive board of the IEC, directorMonitoring committee is responsible of monitoring the implementation of the project. Committeemembers: - C. Bayarbilig, tax inspector - D. Bayarkhuu, LEOS member - Ts. Tsagaankhuu, engineerIEC Manager implements the board decisions and reports to the board and monitoring committee. IECManager supervises the project activities execution. IEC Manager is responsible of recruiting TC trainers.Province Managers and Librarians/Trainers are responsible of executing project activities in the provincelevel.Assistant/Accountant is responsible of acquisitions of materials and communication between all partiesinvolved and of bookkeeping of the project.Monitoring 5.7 How do the responsible persons of the Finnish organisation follow the implementation of the Project and the use of financial resources? How do they participate in its implementation?16
  17. 17. IEC provides SYL with quarterly reports that are composed of the narrative report and the financialreport. IEC also provides SYL with annual reports of the project. SYL´s part-time developmentcooperation coordinator Anni Vihriälä together with KENKKU, the advisory board consisting of 14voluntary representatives of different student unions, monitors the project. KENKKU has meetingsevery month and within KENKKU a group of people specialized in TL-TC project also has separatemeetings where the project is being discussed.Regular contact by email is been held between IEC and SYL and Skype conferences have proven tobe an efficient way of communication between the partner organizations. Each year a monitoring tripwill be carried out by two representatives of SYL. 5.8 How do the local co-operation Partners follow the implementation of the Project and the use of financial resources?The province managers of the TL-TCs report monthly to the project manager. The IEC managerreports to the board on project activities quarterly and prepares quarterly financial reports. Themanager also visits the project municipalities frequently. The monitoring committee also carries outvisits to the project municipalities. 5.9 What kind of numerical or other data will be collected on the advancement of the Project?Travelling librariesRESULT 1 -Number of books bought17
  18. 18. -Topics of new books -Number of books sent in boxes -Number, gender and age of readers - Topics covered in librarians’ trainings -Perception of librarians on the quality and relevance of training (feedback, interviews)RESULT 2 - Municipalities visited - Kilometres TLs travelledRESULT 3 -Number of reading and discussion hours organizedTraining centresRESULT 1 - Learning materials distributed -Modules, curricula, learning materials developedRESULT 2 -The training calendar will be documentedRESULT 3 -Perceptions of students on the quality and relevance of training (feedback, interviews) -Perceptions of students on the quality and relevance of learning materials (feedback, interviews)RESULT 4 -Number and age of children and youth participated in plays, trainings, competitions and other actions - Number and subject of activities for childrenRESULT 5 - Number and subject of trainings/coursesRESULT 6 - Number of people attending the courses + age of participantsRESULT 7 - Proportion of women attending to coursesStrengthening IEC´s capacity and self-sufficiency 1. –Number and topics of trainings organized for the staff 2. –Number and topics of trainings organized for the board 3. –The results of the evaluation, including a plan for developing IEC´s self-sufficiency 5.10 Where and how will the accounting and audit of the Project be arranged?The accounting and the audit will be arranged in Ulaanbaatar, Mongolia. The accounting will be madeby the assistant/accountant Mrs.Battuya Tseveenravdan who works in IEC. The audit will be made byPanthere Midland auditing company, one of the six USAID approved audit firms for Mongolia( & Young Helsinki will audit the Finnish share of the costs (administration, monitoring trips). 5.11 Will the organisation evaluate the Project during its implementation or afterwards? If the answer is yes, please describe how it will be carried out.An evaluation will be carried out during the last year of the project. The evaluator will be an outsideexpert who will evaluate the results achieved by the project.Information5.12 Describe how the organisation will inform about the Project. Give details on the goals, targetgroups, information material and information channels.18
  19. 19. SYL`s main target group for informing about development cooperation issues are the universitystudents in Finland. This is done through various channels. As SYL’s self-finance constitutes solely onstudents’ voluntary payments, to inform about the project is naturally important also for generatingthese voluntary payments.A significant channel of information is SYL’s advisory board KENKKU. KENKKU helps with monitoringthe project and the members are deeply aware of the project’s details. KENKKU members inform localstudents about the project. Members of KENKKU work on a voluntary basis.Besides information presented at KENKKU’s meetings, there is information about the project on SYL’swebsite and more detailed information (including project plans and reports) on SYL’s intranet calledSylinteri which is open for the student union actives and KENKKU members.SYL has a mailing list for all the students interested in development cooperation. 6. Free-form description of the Project and its operation (optional: if the other questions in this form are not suitable or sufficient to describe the Project, please use this space to give additional information)This project is planned only for two years due to the following reasons: In the spring 2009 a strategyplanning for SYL`s development cooperation was started in KENKKU. The wish was to finish all thecurrent projects at the same time (by the end of 2011) so that based on two years planning it would bepossible to start with new project(s) in 2012. Another reason was that due to high inflation andincreased living costs in Mongolia the project budget needed to be increased. Two years´ continuationwith increased budget instead of three years with lower budget felt better solution for both parties. Dueto a slight decrease in voluntary student payments SYL wanted to assure their self-financing basis andtherefore three years with increased budget didn´t feel like an option.19
  20. 20. 7. The Budget and the financing plan of the ProjectBudget Year 2010 Year 2011 Year Total1. Personnel costs (Appendix 1)Salaries and related costs of Finnish personnel 0Travel and accommodation of Finnish personnel 0Salaries and related costs of local personnel 19680 19680 39360Other personnel costs 2165 2165 21845Value of Finnish voluntary work 0Personnel costs, subtotal 21845 21845 436902. Activity costs (e.g. training) (Appendix 2)Fees of hired experts 5640 5370 11010Other costs 9587,2 11354,2 20941,4Activity costs, subtotal 15227,2 16724,2 31951,43. Materials, procurements and investments (Appendix 3)Procurement of materials and appliances 1556 836 2392Construction 0Other procurements 1077 300 1377Value of donated goods 0Materials, procurements and investments, subtotal 2633 1136 37694. Operation and maintenance (Appendix 4)Operation costs 6906 6906 13812Maintenance costs 0Operation and maintenance, subtotal 6906 6906 138125. Monitoring, evaluation and information (Appendix 5)Personnel costs and external services 4785 7545 12330Travel and accommodation 5170 5170 10340Other costs 1500 1500 3000Information costs in Finland (max. 5 % of total projectcosts) 0Monitoring, evaluation and information, subtotal 11455 14215 25670Total implementation costs 58066,2 60826,2 118892,46. Administrative costs (Appendix 6)Salaries and related costs of administrative personnel 5453,135 5453,135 10906,27Office costs 276 276 552Fund-raising costs (excluding information costs) 0 0Statutory audit costs of the Finnish organisation 0 0Value of Finnish voluntary work in administration 0 0Total administrative costs 5729,135 5729,135 11458,27Total project costs 63795,335 66555,335 130350,7 Administrative costs as a % of total costs (max. 10%) 8,98 8,6080778Financing plan Year Year Year Total1. Self-financing (Appendix 7)20
  21. 21. Cash contributions 4785 4990 9775 Voluntary work and material donations 4785 4990 9775 Total self-financing 9570 9980 19550 Self-financing as a % of total project costs 15,00 15,002. Project support from the Ministry for Foreign Affairs Earlier allocation of project support New/additional application 54225,335 56575,335 110800,67Total financing 63795,335 66555,335 130350,78. Development objectives and cross-cutting themes of the Project 8.1. What is/are the development objective(s) of the Project? Mark one main objective and max. 3 other significant objectives: Main objective Other objective X Abolishing extreme poverty and famine Extending elementary education to all X Improvement of gender equality and the situation of women Diminishing infant mortality Improving the health of pregnant women Work against HIV/Aids Work against malaria and other significant illnesses X Sustainable development of the environment Access to clean water Improving living conditions in the slums X Improving the working conditions of the private sector and increasing economic interaction X Advancing democracy, human rights and good governance Advancing the state of peace and security Developing a just and regulated international trade and financial system Solving the debt problem of developing countries using national and international means Bringing the benefits of using new technology and especially information technology to developing countries in co-operation with the private sector None of the above. Other, explain.If the project support applied for is 20.000 € or more, please answer the following question: 8.2 How does the Project plan take into account the Poverty Reduction Strategy Paper (PRSP) or other equivalent national plans of the developing country concerned? If it has not been taken into account, please justify:Key priorities of the Mongolian PRSP are to improve the social safety net and to support sustainablehuman development. These objectives are to be reached through improving the quality of and accessto basic education and supporting employment and income-generating activities. The PRSPemphasizes the importance of equal access to services, thus supporting the opportunities of the poor21
  22. 22. and vulnerable groups for employment and participation in economic activities.The project aims at responding to one of three educational sector policy objectives of the MongolianPRSP. The PRSP states that there are significant differences between the levels of education of urbanand rural citizens, and that it is important for educational policies to aim at closing this gap. The TL-TCproject addresses this problem by offering library services, disseminating information and organizinginformal vocational skills and business trainings in rural areas of three aimags.After the transformation to a market economy, the school enrolment rate of boys, especially fromherder families, has declined sharply. The project addresses this problem by providing education andinformation available to the herder families. Children are the largest Travelling Library user group.8.3. Cross-cutting themes of development policyThe development policy program of the Finnish government contains a number of cross-cutting themesthat are to be taken into account in all development activities.Instructions: In the column "impact" please mark a sign as advised below according to the impactthis Project is estimated to have. Justify with one sentence the most important positive and negativeimpacts of the Project.Options: ++ significant positive impact + positive impact 0 no impact - negative impactThemes Impact Justification/Additional informationImpact on the EnvironmentAccess to clean water andsanitation 0 Mongolia’s rural people dependence on herding as a livelihood has led to severe environmental degradation.Environmental distress (soil, The project will contribute to the diversification of ruralwater, atmosphere, waste) ++ peoples´ means of sustaining themselves.Protection of biodiversity +Sustainable use of naturalresources (incl. Energy, The project will include training on sustainable energyconsumption, erosion) ++ consumption (making of heating brickets)Reducing gender inequalityDivision of work between menand women 0Womens access to income and Women’s possibilities to create income will be increasedtheir right to possess + through the projects activities. The Training Centres will organize trainings andWomens participation in discussions on women’s leadership, democracy anddecision making + gender.22
  23. 23. Sexual health and reproductiverights 0 The Training Centres will organize civic educationReducing violence + trainings on human and children’s rights. The project will provide trainings in areas where peopleEqual opportunities to education ++ are not able to access formal education.Supporting the most vulnerable groups (the disabled, ethnic or religious minorities, aboriginals,children)The most vulnerable groups asmembers of the community (theattitudes towards the mostvulnerable) 0Empowerment of the mostvulnerable groups 0Equal rights of the mostvulnerable groups 0Good governance and enhancing democracyReducing corruption 0Strengthening the local skills on Civil education of the project will include trainings ongood governance + democracy.Transparency of financialmanagement and information(among implementers) +Improving information exchangein the civil society ++ Project as a whole will support this goal.Improving involvement in the Providing access to information and knowledge throughcivil society ++ the travelling libraries, training on democracy.9. SignaturesPlace and date Place and dateSignature SignatureName in capitals Name in capitalsPosition PositionAppendices Any applicable agreements, requests for assistance, authorisations, etc.23
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