Mongolia vuosiraportti 2010


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Mongolia vuosiraportti 2010

  1. 1. ANNUAL REPORT FOR NGO DEVELOPMENT CO-OPERATION PROJECTYEAR 2010 PROJECT CODE 753007011. Hankkeen perustiedot1. Basic information on the Project1.1 Name of Organisation registered in FinlandSuomen ylioppilaskuntien liitto SYL ry1.2 Name of Organisation in EnglishThe National Union of University Students in Finland1.3 Name of Project in FinnishKiertävät kirjastot ja koulutuskeskukset1.4 Name of Project in EnglishTravelling libraries – Training Centres (TL-TC)1.5 Name of Project in other relevant language1.6 Location of Project (country, province, village/community)Mongolia: Tov, Arkhangai and Dornod provinces1.7 Name of co-operation PartnerInformation, Education & Communication Centre IEC1.8 Planned initiation and termination dates of the ProjectJanuary 2010-December 20111.9 Summary of the core idea of the Project and the key results and impacts achieved (see Project plan, 1.11.) Page 1/20
  2. 2. The rural population in Mongolia has very limited access to information and trainings that couldimprove their livelihoods. The objective of this project is to improve the access of the rural people inTov, Arkhangai and Dornod provinces to information services and civic education, vocational trainingand small business courses through improving Travelling Libraries-Training Centres (TL-TCs).The project implementation consisted of three parts: Expanded and improved Travelling Libraries’services; Expanded and improved Training Centres, and IEC´s capacity and self-financing possibilitieshave increased. With SYL support all three parts expanded: 1. in meaning of the purchasing of the new books, manuals, magazines; 2. in meaning of the increased number of readers; 3. in meaning of the increased number of trainings on small business, vocational skills and civic education; 4. through purchasing manuals, handouts, trainings presentations on small business, vocational skills and civic education; 5. by the continuation of pretty new services, programs established 1-2 years ago (local networks against violence, NGOs networks, etc); 6. in meaning of increased number of different events, actions to attract people to TL-TCs, to encourage people to take stands to activities, to run businesses; 7. increased skills of staffs as librarians, trainers, networker; 8. through the closer co-operation with local administrations; 9. through the closer co-operation with other CSOs; 10. through receiving orders for books, trainings from the side citizens, local administrations, NGOs; 11. through the better marketing among population, donor and partner organizations.The key results in 2010 are:Books bought: 4291Readers: 19065 (33% male, 67.0% female; 30.9% children, 61.0% people of middle age, 8.1% oldpeople).Soums visited: 29Books, materials borrowed: 15905.Trainings: 158 trainings on vocational training, business, civic education.Number of participants: 4469 (1147 males/3322 females). Page 2/20
  3. 3. 1.10 Financing summaryYear ___2010_______ EurosProject support not used in the previous year 34,46 (from year 2009,(incl. not withdrawn + withdrawn unused funds) not used and budgeted in 2010, that’s why it doesn’t exist in budget appendix)Support approved for the reporting year 54225Total Project support available for the reporting year 54259,46Total Project support used during the reporting year 54225Funds not used, transferred to be used and reported in the following year 34,46(incl. not withdrawn + withdrawn unused funds)1.11 Other financing of the Project during the reporting year, if any. Please state here the amount and source of this financing. 1. World Vision co-organized trainings on vocational skills in Ulaanbaatar, Songinokhairkhan district and supported with the copying of the learning materials, teaching materials (300 Euros). 2. Donation (books, toys, stationary, children’s bags) from Switzerland (c 4000 Euros). 3. MercyCorps (900 Euros) as food, stationary for training participants and for participation manager of TL-TC (Arkhangai) in trainings. 4. Some trainees of the business trainings paid tuitions (totally 50 Euros). 5. A German volunteer Anja Collazo worked at the IEC, TL-TCs (Dornod, Tuv aimags) till September about a year. She helped to develop the learning materials on handicraft and organized trainings at the IEC. The living costs in Mongolia, insurance, Internet connection at the office (only for Anja Collazo’s laptop), international travel costs paid by the German Government. 6. School of Agronomies and Rural Development, Renmin University of China, Tricontinental Centre (CETRI), Belgium; Professor Francois Houtart (Holland/ Belgium) supported costs for participation Odonchimeg Puntsag in an Asian workshop on small farming (an international flight, accommodation, local transportation in Beijing, and issuing of the book on small farming in Asia (about 1500 Euros)). 7. The Tuv aimags governor donated 500 000 tugrics for copying information materials and organizing trainings. 8. The Lions Club “Brandenburger Tor” donated the microbus “Delica Mizubishi” (5000 Euros) to the IEC.2. Co-operation Partner and co-operation procedure2.1 How did the co-operation Partner participate in the implementation of the Project? (e.g. Did they provide labour, economic resources, other assets?) Page 3/20
  4. 4. IEC´s employees implemented all project activities. Their main activities were to carry out summertravel with gers, to advertise and organize events and trainings. They also took care of the bookexchange. They kept records of the users of library services and collected feedback from participantsof the trainings.2.2 Were there other parties involved in the co-operation (e.g. Finnish, local or international organisations or officials)? Please describe their role and involvement in the Project.Local governments and citizens´ representatives help spreading information on TL-TCs and someevents, seminars and workshops have been organized together with the local government.Consultants have put information about the IEC and TL-TCs on their web-site´s representatives assembly of Arkhangai aimag is the best partner on informationdissemination and getting feedback from the citizens.TL-TCs organized trainings, discussions, forums, competitions, delivering books to soums, bookexchanges and informing TL-TCs activities in summer time with the following organisations: Book exchange cooperation with library of the Cultural centre, library of the Culture and Education office and school and public libraries. Member of the Mongolian parliament Mr. N. Enkhbold has been supporting the Annual competitions on checker in Tuv aimag for three years Citizen´s representatives assemblies of Arkhangai, Tuv aimags, Erdenebulgan soum (Arkhangai aimag´s center), Zuunmood soum (Tuv aimag´s centre), Choibalsan city (Dornod aimag´s center) and other soums. Press offices of Arkhangai and Tuv aimags administrations. Kindergartens and NGOs have been co-organisators on book exchange and beneficiaries. Labour and social care departments in Arkhangai, Tuv and Dornod aimags have supported with materials for trainings. Health departments and medical centres of aimags have been co-organisators of activities and information exchange. Arkhangai´s Gurvantamir college and Tuv aimags 5th school have given a room for IEC free of charge. Citizens have sponsored books, old magazines and newspapers. Local TV station in Zuunmod and Kherlen soum´s private TV have been partners. Centres for vocational training and production in aimags have received books and other materials and TL-TCs organised quizzes, discussions among students in Dornod and Tuv aimags. Business incubator in Arkhangai and Dornod have been co-organisers of business trainings. Men´s association of Tuv aimag was partner. Page 4/20
  5. 5. MercyCorp has been supporter. Save the Children has been supporter in book exchange. Sports committee of Tuv aimag has offered a room free of charge and rooms for events. National Centre against violence has been partner and supporter. World Vision has been a co-organizator and supporter of the vocational trainings in Ulaanbataar. National Foundation against AIDS has been supporter. Some shops, hairdressers and market sellers have taken books and newspapers exposing IEC´s materials to the people. Social workers have been partners and co-organisators Local officials are permanent clients and partners reading newspapers, magazines and books and co-operating in organising activities, which they also include into their reports.3. Sustainability of the Project3.1 How did predictable or unprecedented external factors affect the implementation of the Project? (economic, social, environmental or cultural factors)The implementation of the project was realized mostly as planned in original project plan. Still, therewere some unexpected factors during the year: • Due to the order of the new governor of Arkhangai aimag no non-governmental organization is allowed to work in a building, which is owned by the state. Because of this turn of events TL-TC had to move its office to the Humanity school’s kindergarten. So far the move has’t affected on the work of IEC. • In Tuv aimag there has been a change of staff, when the second librarian started another job and a qualified local teacher took after her. • Sending books and materials did not work fluently and the only way to get it done was with the help of close colleagues and friends. • In some centers the number of population had decreased because of work elsewhere, mainly in the mines, and therefore the work of TL-TC didn’t have as many visitors as hoped.3.2 How has the local government, local organisation or the beneficiaries themselves taken responsibility for the economic sustainability and continuation of the Project?TL-TC has had a rare chance to influence on the local governments budget in Dornod and ArkhangaiAimags by meeting Citizens representatives, but they cannot take TL-TC -project under their funding.The received financial aid is given in the shape of services such as book circulation to soums and Page 5/20
  6. 6. within soums and marketing of TL-TCs activities. Local administrations were also involved withtransportation to herder’s communities, providing electricity access to training facilities, especially inArkhangai and Tuv.In addition, in 2009 the government stopped any support for expanding the funds of the state publiclibraries. Therefore it seems that no local actor is able to take TL-TC entirely on their responsibility.Nevertheless IEC keeps making effort to improve the situation by negotiating, influencing to localadministrations, beneficiaries along with Mongolian and foreign companies. Unfortunately, so far theyare more interested in things like shows and concerts than giving financial support to TL-TC.IEC is planning to be a first social entrepreneur in Mongolia and with the help of socialentrepreneurship finance its own activities. Yet this hasn’t been realized yet but organization is all thetime collecting information needed to establish social entrepreneurship.The potential donors, but unlikely, in future reference could be the members of Parliament which hasreceived more than 588000 euros (each) for working in their election districts. At the moment theyorganize programs, which to purchase a ger (jurtta) for 10-20 people, new administration building,repair of schools roof, repair of roads, etc. It means they spend their “own” money for things peoplecan see, and some people in Mongolia see that as corruption.Beneficiaries have been helping with the project, for example repairing the books. But for the nature ofthe project, it’s difficult for beneficiaries to take responsibility for whole project.4. Beneficiaries4.1 Who were the direct beneficiaries of the Project, and how many were there?Library users in Aimag Centres (the amount of users in 2009 in parentheses) o Zuunmod (Tuv): 4032 (2942) o Choibalsan (Dornod): 2407 (2805) o Tsetserleg (Arkhangai): 2528 (3998)In total there were 8 846 (9 745) library users in aimag centres. Compared to the year 2009, thedecrease is approximately 9 %, but compared to the year 2008, when the total number was 7 999, theincrease is 10%.Users of Travelling Library (the amount of users in 2009 in parentheses) o Tuv: 4178 (3188) o Dornod: 3011 (2903) o Arkhangai: 2909 (3175)In total there were 10 098 (9266) travelling library users. Compared to the year 2009 the increase isapproximately 9 %, and compared to the year 2008 the increase is approximately 96 %. The rapidchange is because of the fact, that three years ago IEC lacked funding in order to buy new books andmagazines. With the support of SYL, IEC was able to renew and update its collection.Participants in trainings (gender division, male/female, and the amount of users in 2009 inparentheses) Page 6/20
  7. 7. o Tuv: 1109 (365/744) (985) o Dornod: 1271 (392/879) (1632) o Arkhangai: 2089 (390/1699) (1536)In total there were 4 469 (4 153) participants in trainings, which makes the increase from year 2009about 8 %. Compared to year 2008 the decrease is approximately 63 %, which can be explained byone mass training organised in Arkhangai in year 2008, when there were altogether 7 130 personstaking part in one hygiene training. This causes a bias considering the number of participants,although in reality the amount of training activities was increased.In 2010 there were in total 23 413 (23 164) direct beneficiries (18 944 from libraries, 4 469 fromtrainings).4.2 Who were the indirect beneficiaries of the Project? • Local governments • Community groups • IEC • People employed by the project and their families • The families of the library users and traineesIf the project support granted was less than 20.000 €, please answer the following question:4.3 How did the beneficiaries participate in the Project?If the project support granted was 20.000 € or more, please answer the following question:4.4 Please specify the way in which each group of beneficiaries participated in the Project.Library users and participants in trainingLibrary users, both in aimag centers and in the travelling libraries, are mainly just readers. Some ofthem help with marketing, which has resulted in increasing number of bookings made in advance forcertain books. Trainings have become very popular and the participants have started to use their newlylearned skills for their own benefit, some even with great success. Participants give generouslyfeedback, which helps TL-TC to improve the concept and methods of the training activities. Forexample, due to the request of people trainings on patchwork and milk products were organized againin Tuv aimag with help of World Vision.Local governments Local administrations were not able to help financially, but IEC and TL-TC aims to maintain goodrelationship with them. The cooperation with the governors of aimags and chairpersons of the CitizensRepreentatives Assembly is based on contracts. TL-TC has regular meetings with them to let themknow about TL-TC’s schedules, activities, events and book exchange. Page 7/20
  8. 8. At times in-kind support, such as petroleum, electricity access, wood for heating and cooking andspace for training and marketing, were received from the local governmentsLocal administrations marketed about TL-TCs summer trip plans in their soums and helped to attractparticipants to our trainings.The main success of 2009 year (during earlier project) was a initiative by local officials to organize anevent where the Arkhangai aimag’s government and Aimag’s Citizens Representatives could informabout the information channels and where ordinary citizens could pass opinions, suggestions anddemands forward. The interests and will of the governmental organizations to cooperate with NGOsincreased notable after that. Officials are interested to organize events, actions, trainings, workshopstogether with TL-TCs. Reasons for this development are creativeness, flexibility, experience, ability tocooperate of our staff.The community groupsTL-TCs organized special training on establishing group (goals, vision, structure, responsibility ofmembers, accounting etc). For some groups they could find the financial support from differentorganizations. For example women’s group established by the TL-TC attended to training onestablishing community group on milk products, and won a grand prize at the MongolExpo and theWorld vision granted them with support for buying the packing machine. On all labels women put theIEC logo.Information, Education and Communication Center, IECManaged and coordinated all project activities, for example monitored and organized feedbackactivities of the projectCommunicated regularly with TL-TCs and connecting them with each otherCommunicated with local governments and departmentsDid fund raisingDeveloped training materials, manuals and information newsletterMarketed IEC and TL-TCs by using TV, newspaper, radio and different eventsPeople employed by the project and their familiesStaff worked according job description, for example organized trainingsStaff’s family members helped with organizing and marketing activitiesThe families of the library users and traineesThere were no wide activities from their side. Mostly they give feedback: to organize again trainings, togive prescriptions for more products. There were people who could not attend. Page 8/20
  9. 9. 5. Project objective, implementation and monitoringOBJECTIVE5.1 Has the objective(s) of the Project remained the same as in the original Project plan? If they have changed, please describe how.The objectives remained the same as in the original Project plan.IMPLEMENTATION5.2 Have the objectives of the Project been implemented by the activities as mentioned in the Action Plan? If the activities are different from the original plan, please state the reason for the change and the nature of the current plan of action. Has the Project proceeded according to the original timetable?The all project activities were implemented almost as planned.TL-TCs worked at the aimags centres from autumn till summer serving library, organizing trainings,discussions, different kinds of activities such as competitions, quizzes (to attract clients).During the summer TL-TCs visited soums moving from one nomadic community to another servingwith library and organizing trainings as planned.More books were bought, issued the learning materials mostly on small business and vocationaltraining, and continued issuing IEC’s monthly newsletter.The staff of TL-TCs (Arkhangai, Tuv) visited TL-TC (Dornod) for sharing experiences and results andattended to the 7 days-workshop organized at the IEC central office. The first training for all stafftogether was organized at the beginning of the TL-TC project in 2000 and the second training in 2009.Staff received the learning materials, learnt the trainings methodology, shared experiences,information, developed curricula of some training (on small business, knitting, crocheting, andpatchwork) and learnt from each other how to conduct trainings on small business.See training schedule and descripition of library action in aimags attached.If the project support granted was less than 20.000 €, please answer the following question:5.3 Please estimate how and how successfully the objectives of the Project have been achieved from the beginning of the Project and during the reporting year.The yearly number of trainings, trainees and readers is doubled. Young people are changed andlooked for information. Many of them are interested to attend to trainings in goal to developthemselves, to have knowledge, skills needed. Page 9/20
  10. 10. There the following changes occured during the implementation of the project.1.Changes in knowledgeAttitude people to information, to books is changing permanently.The number of the real interested inour service people is increased. More and more people ask for purchasing books on certain subjects,for registration names to the list of participants to the next training, to orhanize training on anothersubjects.2.Changes in behaviorParticipating in different training, credit insurance programs, ohter advocacy event/actions peoplebegan to listen to other peoples opinions, to motivate other people, to be more patient and seeadvantages, more positive possibilities.3.Changes in participatory levelPeople are becoming less egoistic, more interested on community development, improvement; to beinterested both in the own interests and problems of area where they live.4.Changes in policyLocal NGOs respect the IEC because of the long time of the sustainable (for all the important andamazing issue is financial support), enormous different activities, dedication, communication skills,creativeness.If the project support granted was 20.000 € or more, please answer the following question:5.4 Please describe the results that have been achieved since the beginning of the Project and during the reporting year.According to the project plan the project aims to achieve the following results (followed by currentstatus of achieving the result, information also in 5.2 and 5.9):Expanded and improved Travelling Libraries’ services provide knowledge and informationRESULT 1 Better resourced libraries:The libraries have more books (figures in 5.9.)RESULT 2 TL-TCs will be reached by more beneficiariesThe overall number increased only slightly from the previous year (19 011 to 19 065). Looking at theaimag level, in some aimags the number increased, in some decreased. The travelling libraries visited29 soums (30 in 2009). The activity of the visitors has however increased (more visitors who are reallyinterested) and more people have asked for purchasing books on certain subjects. Page 10/20
  11. 11. RESULT 3 Women, children and senior citizens participate in special reading anddiscussion hoursThere were organized some special reading and discussion hours for women and children. Thediscussion hours for senior citizens were not organized as planned. Women’s discussion hours werefor example about in Tuv aimag women met with two writers and talked about their books. Thediscussion hours for children were organized mainly in the cooperation with schools. For example theyread books and after that made pictures about heroes and discussed about behavior of heroes.Expanded and improved Training Centres provide skills, small business and civic educationtrainingRESULT 1 Learning material is producedNo training material was produced, as IEC had enough materials. Learning materials were issuedmostly on small business and vocational training. Some of the materials were not used at all, as TL-TCstaff had had feedback from participants that those materials were boring. IEC was thinking whether tohave some more illustration on the materials.One TL-TC has training facilities (materials, trainers, experiences, some equipment) for organizingtrainings on business, vocational skills and civic education. Another two borrow equipment from them.RESULT 2 The trainings are organized more systematicallyThis result has been achieved. Before IEC organize trainings only when people requested. Now theTL-TC organize trainings according to plan made beforehand.RESULT 3 Trained people are satisfied with the trainingsIEC has received very positive feedback on the trainings and appreciated the information provided.(some detailed feedback in the attachment Feedback from participants”) In general, it seems peoplelearned knew skills and about new issues in the trainings. People are more eager than previously toregister to the trainings and also to ask for other trainings. There have also been changes in peoplesattitudes. IEC has reported that young people are looking more for information than previously. Manyof them are interested to attend to trainings with a goal to develop themselves and in order to to haveknowledge and skills needed. IEC also noticed changes in behavior, as people learn to be morepositive and people-centred in their businesses and other activities.RESULT 4 Children´s capacity for community action is improved by establishing newchildren groups and activating existing onesIEC organized activities to improve children’s capacity for community action. They organized forexample Tuv aimag’s competition on Chekers (children for all 27 soums) and IEC’s traditional Tunaimag,s Olympiad on Physics (10 soums, totally 274 pupils). Also IEC organized volleyball competitionin Arkhangai of mixed team from parents and 30 childen age of 12-18 years, where the goal was toimprove relationship between parents and children and give skills to work in groups.In dornod therewas established two new children group. Page 11/20
  12. 12. RESULT 5 50 trainings are organized in each aimagTotally 158 trainings were held in 3 aimags.RESULT 6 At least 60 % of the people participating are womenThis result was achieved, as 74 % of the participants in the trainings were women.RESULT 7 TCs´ trainings will become more known, especially among womenIEC has been marketing its activities actively. This has done for example via local administration, TV,employees and people participated in IEC’s educations.IEC´s capacity and self-financing possibilities have increasedRESULT 1 The staff is more qualified for working as trainersThe staff of TL-TCs (Arkhangai, Tuv) visited TL-TC (Dornod) for sharing experiences and results andattended the 7 days-workshop organized at the IEC central office. Previously there have been two all-together trainings for staff (2000, 2009). IEC felt the training was very effective and useful. Staffreceived learning materials, learnt trainings methodology, shared experiences and information,developed curricula for some trainings (on small business, knitting, crocheting, and patchwork) andlearnt from each other how to conduct trainings on small business.The capacity of TL-TC units has also increased: The TL-TCs started to develop small projects by theirown, with consultation and information from the IEC. TL-TCs staff started to raise (very) small funds.They have also taken initiative otherwise: in Arkhangai, a group of trainers was established (not part ofthe project), and the local TL-TC is a member. They also started to collect small fee for some of thetrainings. TL-TCs started to co-operate in developing the learning materials and presentations. IECstaff also were establishing networks of NGOs in aimags. Local NGOs respect the IEC because as ithas been running a lot of activities for a long time, and also for its dedication, creativeness andcommunication skills. IEC works both as a model and as a sort of protector of the local NGOs.RESULT 2 The board works more efficientlyThere was not any education for board members during the year. But during 2010 they attended moreto the board meetings and expressed their opinions.RESULT 3 The project has been evaluated and based on the evaluation a plan forincreasing IEC´s self-sufficiency is madeEvaluation will be done in 2011. Page 12/20
  13. 13. Apart from the pre-set results, it is also worth noting the closer co-operation with governmentalinstitutions and local administration. For example, Arkhangai aimag’s administration allowed the TL-TCto monitor the workload and structure of officials to survey the state program “Lunch for pupils” at stateschools. TL-TC in Dornod made decisions of local administrations accessible to public. Some of thedocuments have not previously been reached by the public.If the project support granted was less than 20.000 €, please answer the following question:5.5 How did the separation of responsibilities in the implementation of the Project work?If the project support granted was 20.000 € or more, please answer the question:5.6 Describe the implementation and monitoring procedure of the Project and the responsibility of each party therein. Board Monitoring committee Manager IEC Assistant/Accountant Manager, Tov Manager, Arkhangai Manager, Dornod Librarian/trainer Librarian/trainer Librarian/trainer trainersIEC’s Board was responsible for implementation of the Project by making decisions on plans,familiarizing with TL-TCs reports and feedbacks.Monitoring committee was responsible for monitoring the implementation of the project. Monitoringcommittee monitored activities and finances two times during the reporting year and attended twoBoard meetings.Three of the staff members at the central office ( IEC manager, accountant and assistance) areresponsible for making plans, correction, connection, marketing, receiving report, feedbacks,developing agenda, training materials, manuals, financial transactions, preparing narrative andfinancial reports, calling the Board meetings and raising funds. Actually, it was planned to have twopeople working in the central office. But the central office also needs a person who can work withcomputer programs to prepare manuals, presentations and handouts. It was difficult to find a personwho can work on accounting and the above mentioned programs. And because the accountant Page 13/20
  14. 14. Ms.Ehkhjin Togoochuluun is currently pregnant, the IEC managed to pay half of thesalary to anaccountant, and another the other half to an assistant, Ms. Enkhjargal Purevee.SYL monitored the project with communication to IEC and a monitoring trip realized in August 2010.MONITORING5.7 How did the responsible persons in the Finnish organisation follow the implementation of the Project and the use of financial resources? How did they participate in the implementation themselves?IEC provides SYL´s development cooperaration coordinator Anni Vihriälä (coordinator has changedand is currently Johanna Ursin-Escobar) and KENKKU (Kehitysyhteistyöasiain neuvottelukunta,advisory board for development cooperacion in SYL composed by 15 voluntary developmentcooperation experts from students´ unions) with annual and quarterly narrative and financial reports.The financial report form is made by SYL and it follows the Ministry of Foreign Affairs´ form for financialreporting.Development cooperation coordinator also keeps in touch with the IEC manager Odonchimeg byemail, text messages and Skype conferences. Coordinator has reported both to SYL´s board and toKENKKU. The project has been discussed in detail in KENKKU´s monthly meetings, by emails andalso in KENKKU`s Mongolia group meetings.In August Laura Mäkelä and Johanna Harjunpää, members of KENKKU, visited Mongolia in order tomonitor the project. During the monitoring trip a field trip to Dornod aimag was carried out. Also all thecoordinators and librarians, the board members as well as monitoring committee representatives weremet.5.8 How did the local co-operation partners follow the implementation of the Project?IEC monitored the implementation of the project through keeping records of readers and trainingparticipants, collecting feedback, communicating with partner organizations and conducting someinterviews with the beneficiaries.Arkhangais manager has developed in 2009 a questionnaire for training, with which a possibleprogress in participants skills can be estimated. This has delivered for other managers.All the aimag coordinators provide the project manager with quarterly reports from the field. The projectmanager also visits the aimags regularly.The project manager reports the implemented activities and finances to the board and the monitoringcommittee. During the reporting year the monitoring committee monitored activities and financing twotimes and visited three meetings of the board.5.9 What kind of qualitative or quantitative data was collected on the advancement of the Project?Travelling Libraries:Basic information of the library travel and visitors: Page 14/20
  15. 15. -Readers: 19 065 (33% male, 67.0% female; 30.9% children, 61.0% people of middle age, 8.1% oldpeople), about the same number as in the previous year (2009: 19 011).-Soums visited: 29.-Kilometres TLs travelled: 16 011 km-Books, materials borrowed: 15 905.Library users by aimag (the amount of users in 2009 and in 2008 in parentheses):In Aimag Centres • Zuunmod (Tuv): 4032 (2942, 5017) • Choibalsan (Dornod): 2407 (2805, 1254) • Tsetserleg (Arkhangai): 2528 (3998, 1728)In Travelling Libraries • Tuv: 4178 (3188, 1781) • Dornod: 3011 (2903, 1422) • Arkhangai: 2909 (3175, 1961)Books borrowed by aimag: Arkhangai Dornod Tuvfrom aimag library 2127 4410 3146from travelling library 1145 2616 1422 0 449 590books sent in boxesTopics of borrowed books: the most popular materials were newspapers, literature (children’s booksespecially), the second were books on business and health. List of the new books can be seen inattachment “Topics of the new books”.Training Centres:Basic information on trainings:-Trainings: 158 trainings on vocational training, business, civic education.-Number of participants: 4469 (1147 males/3322 females), 7,6 % increase from year 2009. Page 15/20
  16. 16. -Age of participants: in average 25-45 years old (not all answered the question)Participants by aimags (males/females) (year 2009, year 2008): • Tuv: 1109 (365/744) (2009: 985, 2008: 2117) • Dornod: 1271 (392/879) (2009: 1632, 2008: 985) • Arkhangai: 2089 (390/1699) (2009: 1536, 2008: 8776)Number of participants for each training are in the attachment “IEC’s trainings organized in 2010”.Other related initiatives (e.g. student competitions): numbers of participants for each event.5.10 How has the Project budget been realised? If the realised costs in one or more of the budget sections differ by 15 % from the planned costs, please explain here.There are the following differences: 1. Trainers allowance (118.65%): The trainers demanded higher honorars. 2. Marketing (56.76%): Money was saved because of organizing exhibitions “1000 Peacewomen across the Globe”. 3. More money was spent on potato (143.91%), turnip (132.42%), beet (119.18%) and carrot (132.42%) because of increased prices. 4. Internet (38.14%): Money was saved because of organizing exhibitions “1000 Peacewomen across the Globe – the bill was paid by exhibition”. 5. Telephone (24.55%): Money was saved because of organizing exhibitions “1000 Peacewomen across the Globe”. 6. Postage (64.51%): Money was saved because of organizing exhibitions “1000 Peacewomen across the Globe”. 7. Land tax (85.81Euros, paid annually to government by the IEC): The IEC rented 100 hectares of land for 40 years in 2003, with the purpose of using the land for earning money for the activities. It was agreed last year during the SYL monitoring visit in August that the land tax can be included in the project costs. 8. Bank charges (133.36euros): The bank charges for withdrawals and transactions was agreed to be included during the SYL monitoring visit in August.There was unused money from 2009 (34,46e) and this money wasn’t budgeted for year 2010. That’swhy it doesn’t exist in 2010 budget and will be transferred to the year 2011.During 2010 IEC used more money than budgeted and this can be seen in budget appendices. Thisalso cause that the costs are higher than money allocated for project. But in reality IEC has paid thedifference.5.11 Where and how were the accounting and audit of the Project arranged?Audit was arranged locally. Audit firm was the same as previous year: Page 16/20
  17. 17. Panthere Midland Audit LLCPhone: +976 11 319 836, +976 8865 16195.12 Has the organisation carried out an evaluation of the Project during the reporting year? If so, please state here the findings in brief. Please also attach the evaluation report.No evaluation was carried out during the year, only regular monitoring.5.13. How has the organization informed of the Project? Give details on the target groups, information material and distribution channels.SYL has informed the student unions and university students about the project. The former have theirrepresentation in SYL, and SYL has also organized meetings (four meeting / year) to discussdevelopment cooperation and information issues with representatives of the student unions. Inaddition, the members of KENKKU are generally active members of the development cooperationaffairs in their respective student unions, which has provided for effective knowledge sharing betweenSYL and the unions. For the latter, apart from the students accessed by the aforementioned activities,KENKKU has also a blog where it posts news of SYLs development cooperation projects and otherrelevant issues.6. Lessons learned and the continuation of the Project6.1 Describe the nature of problems encountered during the Project and the attempts to sove them. (e.g. in reaching the beneficiaries, working to keep to the timetable and other risks not included in 3.7) • The governor of Arkhangai aimag made decision that no nongovernmental organization should be work in building belonging to the state. It was a reason of moving TL-TC (Arkhangai) to the kindergarten by Humanity school. At the moment it not resulted on our work. • The IEC should somehow to contribute to have the local experts, trainers on social issues, business, technology, and marketing. • There is big need in aimags for good equipment (computers, copiers), information centers, which would run the library service, consultation on social issues, business, technology and Internet service. • The prices to any services, to buy books, to subscribe newspapers are increasing. After the SYL first trip the price of petrolium has increased by 65%.6.2 Describe the next stages of the implementation of the Project.The project will continue as fixed in the Project plan Page 17/20
  18. 18. 7. Free-form description of the Project and its operation(optional: if the other questions in this form are not suitable or sufficient to describe theProject, please use this space to give additional information.) Page 18/20
  19. 19. 8. Project costs and financingProject costs Approved Project Cost performance budget1. Personnel costs (Appendix 1) Salaries and related costs of the Finnish personnel 0 0 Travel and accommodation of the Finnish personnel 0 0 Salaries and related of the local personnel 19680 16845,63 Other personnel costs 2165 5347,76 Value of Finnish voluntary work 0 0Personnel costs, subtotal 21845 22193,392. Activity costs (e.g. training) (Appendix 2) Fees of hired experts 5640 5915,66 Other costs 9587,2 9769,45Activity costs, subtotal 15227,2 15685,113. Materials, procurements and investments (Appendix 3) Procurement of materials and appliances 1556 1872,26 Construction 0 0 Other procurements 1077 1105,08 Value of donated goods 0 0Materials, procurements and investments, subtotal 2633 2977,344. Operation and maintenance (Appendix 4) Operation costs 6906 5897,41 Maintenance costs 0 715,58Operation and maintenance, subtotal 6906 6612,995. Monitoring, evaluation, and information (Appendix 5) External services (incl. experts) 4785 4785 Travel and accommodation 5170 4408,46 Other costs 1500 1499,99 Information costs (max. 5 % of total project costs) 0 0Monitoring, evaluation, and information, subtotal 11455 10693,45TOTAL IMPLEMENTATION COSTS 58066,2 58162,286. Administrative costs (Appendix 6) Salaries and related costs of administrative personnel 5453,135 5453,135 Office costs 276 (including 42,25 audit costs in Finland) Statutory audit costs of the Finnish organisation 0 242,5 Fund-raising 0 0 Value of Finnish voluntary work in administration 0 0Total administrative costs 5729,135 5737,885TOTAL PROJECT COSTS 63795,335 63900,17 Page 19/20
  20. 20. Administrative costs as a % of total costs (max. 10 %) 8,98Project financing Approved Project Cost performance Budget1. Self-financing (Appendix 7) Cash contributions 4785 4785 Voluntary work and material donations 4784 4784Total self-financing 9570 9570 Self-financing as a % of the total costs 14,98 14,982. Project support from the Ministry for Foreign Affairs Support transferred from prior years Support available for and used during the reporting year 54225 54225TOTAL FINANCING 63795 637959. SignaturesPlace and date Place and dateSignature SignatureName in Capitals Name in CapitalsPosition Position❏ Copy of the co-operation agreement between organisations (if it was not attached to the Project plan)❏ Report of the Board of Directors❏ Financial Statement of the organisation (= income statement, balance sheet, notes to the financial statement)❏ Audit report on the organisations annual financial statements❏ Auditors assurance on the legal use of the Project funds❏ Page 20/20