Fundraising And Budgeting

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Fundraising And Budgeting

  1. 1. Ideal and RAG Fundraising and Budgeting University of the Arts London Students’ Union
  2. 2. Ideal/ RAG 07/08 Aims To equip volunteers with the basic skills and knowledge to fundraise and budgeting for their projects and events <ul><li>Objectives </li></ul><ul><li>Participants should be able to: </li></ul><ul><li>Understand what financial support RAG and Ideal projects will receive from the Students’ Union </li></ul><ul><li>Know what types of fundraising there are </li></ul><ul><li>How to approach each of these potential funders </li></ul><ul><li>Understand how to put together a fundraising plan </li></ul><ul><li>Know the key elements to construct and keep to a budget </li></ul><ul><li>Generate fundraising and budgeting ideas within the group </li></ul><ul><li>Identify and share the skills and contacts that the group of volunteers already have </li></ul>
  3. 3. Why do you need to fundraise? <ul><li>What funding do you get from the Students’ Union? </li></ul><ul><ul><ul><li>Volunteer expenses </li></ul></ul></ul><ul><ul><ul><li>Volunteer Training </li></ul></ul></ul><ul><ul><ul><li>Volunteer Travel </li></ul></ul></ul><ul><ul><ul><li>Use of the University sites and SU e.g. room hire, printing etc. </li></ul></ul></ul><ul><ul><ul><li>Staff and Sabbatical time </li></ul></ul></ul><ul><li>What funds do you need to raise? </li></ul><ul><ul><ul><li>Project Costs including equipment, art resources, publicity, food, drink etc. </li></ul></ul></ul><ul><ul><ul><li>i.e. anything you need to pay for to put on a successful project! </li></ul></ul></ul>Ideal/ RAG 07/08
  4. 4. Ideal/ RAG 07/08 Why do you need to fundraise? <ul><li>What funding do you get from the Students’ Union? </li></ul><ul><ul><ul><li>Volunteer expenses </li></ul></ul></ul><ul><ul><ul><li>Volunteer Training </li></ul></ul></ul><ul><ul><ul><li>Volunteer Travel </li></ul></ul></ul><ul><ul><ul><li>Use of the University sites and SU e.g. room hire, printing etc. </li></ul></ul></ul><ul><ul><ul><li>Staff and Sabbatical time </li></ul></ul></ul><ul><li>What funds do you need to raise? </li></ul><ul><ul><ul><li>Project Costs including equipment, art resources, publicity, food, drink etc. </li></ul></ul></ul><ul><ul><ul><li>i.e. anything you need to pay for to put on a successful project! </li></ul></ul></ul>
  5. 5. Ideal/ RAG 07/08 Why do you need to fundraise? <ul><li>What funding do you get from the Students’ Union? </li></ul><ul><ul><ul><li>Volunteer expenses </li></ul></ul></ul><ul><ul><ul><li>Volunteer Training </li></ul></ul></ul><ul><ul><ul><li>Volunteer Travel </li></ul></ul></ul><ul><ul><ul><li>Use of the University sites and SU e.g. room hire, printing etc. </li></ul></ul></ul><ul><ul><ul><li>Staff and Sabbatical time </li></ul></ul></ul><ul><li>What funds do you need to raise? </li></ul><ul><ul><ul><li>Project Costs including equipment, art resources, publicity, food, drink etc. </li></ul></ul></ul><ul><ul><ul><li>i.e. anything you need to pay for to put on a successful project! </li></ul></ul></ul>
  6. 6. Methods of Fundraising <ul><li>Grants from Charitable Trusts or Foundations </li></ul><ul><li>Corporate Sponsorship </li></ul><ul><li>Event Fundraising </li></ul>Ideal/ RAG 07/08
  7. 7. Ideal/ RAG 07/08 Methods of Fundraising <ul><li>Grants from Charitable Trusts or Foundations </li></ul><ul><ul><ul><li>Ideal Projects – these projects all work with and directly benefit members of the community. This is a great position to be in when applying to trusts or foundations as many support those sorts of projects </li></ul></ul></ul><ul><ul><ul><li>Examples include the National Lottery, Local Council or Charitable Trusts </li></ul></ul></ul><ul><ul><ul><li>RAG – this may be more difficult however there may be trusts or foundations that support students and charitable work. </li></ul></ul></ul><ul><li>Corporate Sponsorship </li></ul><ul><li>Event Fundraising </li></ul>
  8. 8. Ideal/ RAG 07/08 Methods of Fundraising <ul><li>Grants from Charitable Trusts or Foundations </li></ul><ul><li>Corporate Sponsorship </li></ul><ul><ul><li>Sponsorship from a local business or company – offer something such as publicity in return for cash. </li></ul></ul><ul><ul><li>Donations from companies – e.g. art materials or decorations for the project </li></ul></ul><ul><ul><li>What will they get out of it? Offering something in return to the company often works wonders, don’t forget that there are 22,000 students at UAL - that is a lot of publicity for one company with little effort on their part! </li></ul></ul><ul><li>Event Fundraising </li></ul>
  9. 9. Ideal/ RAG 07/08 Methods of Fundraising <ul><li>Grants from Charitable Trusts or Foundations </li></ul><ul><li>Corporate Sponsorship </li></ul><ul><li>Event Fundraising </li></ul><ul><ul><li>Self fundraising is a good way to have more control over what money you raise </li></ul></ul><ul><ul><li>Sponsorship events </li></ul></ul><ul><ul><li>Raffles </li></ul></ul><ul><ul><li>Band night in the SU bar </li></ul></ul><ul><ul><li>Clothes sale in your college </li></ul></ul><ul><ul><li>Collections at the local supermarket or cinema </li></ul></ul><ul><ul><li>The list goes on and on! </li></ul></ul>
  10. 10. Planning… Ideal/ RAG 07/08 <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  11. 11. Ideal/ RAG 07/08 Planning… <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  12. 12. Ideal/ RAG 07/08 Planning… <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  13. 13. Ideal/ RAG 07/08 Planning… <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  14. 14. Ideal/ RAG 07/08 Planning… <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  15. 15. Ideal/ RAG 07/08 Planning… <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  16. 16. Ideal/ RAG 07/08 Planning… <ul><li>The most important part of any project or fundraiser is the PLAN! </li></ul><ul><li>The 5 Ws … and a H! </li></ul><ul><ul><ul><ul><ul><li>What? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Why? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>When? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Where? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Who? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>How? </li></ul></ul></ul></ul></ul>
  17. 17. Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>Ideal/ RAG 07/08
  18. 18. Ideal/ RAG 07/08 Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
  19. 19. Ideal/ RAG 07/08 Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
  20. 20. Ideal/ RAG 07/08 Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
  21. 21. Ideal/ RAG 07/08 Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
  22. 22. Ideal/ RAG 07/08 Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
  23. 23. Ideal/ RAG 07/08 Planning… <ul><li>Then think about … </li></ul><ul><ul><li>Time plan – give yourself plenty of time to do everything properly </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><ul><li>what money have you got? </li></ul></ul></ul><ul><ul><ul><li>what do you need? </li></ul></ul></ul><ul><ul><ul><li>How much the event will cost vs. how much it will raise – does it balance? </li></ul></ul></ul><ul><ul><li>Insurance, Risk Assessments and Security </li></ul></ul><ul><ul><li>Publicity and Marketing </li></ul></ul><ul><ul><li>Contingency Plan </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul>
  24. 24. Ideal/ RAG 07/08 Budgeting <ul><li>Be prepared to keep a tight hold on your budgets! Losing control means spending more money than you may have </li></ul><ul><li>Remember to cost even the small things such as pens and paper, don’t rely on anyone else to remember these things – have it in the plan! </li></ul><ul><li>Keeping costs down </li></ul><ul><ul><li>Economise – shop around and make sure you have the best price before you buy </li></ul></ul><ul><ul><li>Blag! Ask companies to donate things or give you a discount </li></ul></ul><ul><ul><li>As a final resort use the cash that you have fundraised </li></ul></ul>
  25. 25. Ideal/ RAG 07/08 Budgeting <ul><li>Be prepared to keep a tight hold on your budgets! Losing control means spending more money than you may have </li></ul><ul><li>Remember to cost even the small things such as pens and paper, don’t rely on anyone else to remember these things – have it in the plan! </li></ul><ul><li>Keeping costs down </li></ul><ul><ul><li>Economise – shop around and make sure you have the best price before you buy </li></ul></ul><ul><ul><li>Blag! Ask companies to donate things or give you a discount </li></ul></ul><ul><ul><li>As a final resort use the cash that you have fundraised </li></ul></ul>
  26. 26. Ideal/ RAG 07/08 Budgeting <ul><li>Be prepared to keep a tight hold on your budgets! Losing control means spending more money than you may have </li></ul><ul><li>Remember to cost even the small things such as pens and paper, don’t rely on anyone else to remember these things – have it in the plan! </li></ul><ul><li>Keeping costs down </li></ul><ul><ul><li>Economise – shop around and make sure you have the best price before you buy </li></ul></ul><ul><ul><li>Blag! Ask companies to donate things or give you a discount </li></ul></ul><ul><ul><li>As a final resort use the cash that you have fundraised </li></ul></ul>
  27. 27. Ideal/ RAG 07/08 Budgeting <ul><li>Be prepared to keep a tight hold on your budgets! Losing control means spending more money than you may have </li></ul><ul><li>Remember to cost even the small things such as pens and paper, don’t rely on anyone else to remember these things – have it in the plan! </li></ul><ul><li>Keeping costs down </li></ul><ul><ul><li>Economise – shop around and make sure you have the best price before you buy </li></ul></ul><ul><ul><li>Blag! Ask companies to donate things or give you a discount </li></ul></ul><ul><ul><li>As a final resort use the cash that you have fundraised </li></ul></ul>
  28. 28. Ideal/ RAG 07/08 Katy Cushen Volunteering Co-ordinator 020 7514 2320 [email_address] Katie Henry Activities and Volunteering Sabbatical Officer 020 7514 6261 [email_address]
  29. 29. Any Questions? Ideal/ RAG 07/08
  30. 30. www.suarts.org www.myspace.com/suarts Ideal/ RAG 07/08 ‘ Ideal’ and ‘ RAG at SUARTS’

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