Linda Oestreich's Mindmap Your Way to Project Success

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Linda Oestreich's mind map presentation to STC San Diego in December, 2007

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Linda Oestreich's Mindmap Your Way to Project Success

  1. 1. Mindmap Your Way to Project Success! presented by Linda Oestreich STC President, 2007-2008 San Diego STC December 12, 2007
  2. 2. Who am I?• Manager, Hewlett-Packard Software• President, STC• Fellow, STC• Practitioner in techcomm since 1979• Occasional adjunct faculty member for techcomm instruction• San Diegan• Profession’s self-proclaimed leading cheerleader 2
  3. 3. Overview• Introduction to mindmapping• Common visual techniques for project management• Mindmapping helps project management• How to mindmap• Mindmap mini exercise• Online mindmapping tools review• Wrapup and questions 3
  4. 4. Introduction to mindmapping• Popular brainstorming tool• Radial drawings used for centuries• Tony Buzan: psychologist and business creativity guru• Right/left brain theory• Holistic learning• Harnesses full range of analytical and creative skills 4
  5. 5. Right • Imagination • Metaphors • Perception • Intuition • Spontaneity • Holistic • Relational • Subjective • Time-free 5
  6. 6. Left • Verbal • Analytical • Sequential • Symbolic • Linear • Objective • Chronological • Procedural • Logical 6
  7. 7. Common visuals in project management• Work breakdown structures• Gantt charts• PERT/CPM charts• Balanced scorecards• Strategy maps• Process flowcharts• Radial charts• Mindmaps 7
  8. 8. Work breakdown structure 8
  9. 9. Gantt chart 9
  10. 10. PERT/CPM chart 10
  11. 11. Balanced scorecard 11
  12. 12. Strategy maps 12
  13. 13. Process flowcharts 13
  14. 14. Radial charts 14
  15. 15. Radiant thinking for entrepreneurshttp://www.businesscreditcards.com/bootstrapper/secrets-of-thinking-outside-the-box-27-ways-digital-entrepreneurs-can-use-mindmapping/ 15
  16. 16. Mindmap of project management process 16
  17. 17. Exercise break: paperclip• Taken from Thinking Visually by Robert H. McKim 17
  18. 18. Mindmap uses• Note-taking and reporting• Brainstorming: capture ideas; compare• Clarifying thoughts• Summarizing• Presenting ideas• Planning• Analyzing• Building teams and projects 18
  19. 19. Strengths of mindmaps• Simplicity• Associative—most ideas have many links• Visual—easy to recall• Radial—easy to work in all directions• Big picture—easy to see full idea• Manage and refine extensive information 19
  20. 20. Mindmap of STC organization 20
  21. 21. How to mindmap• Position main idea in the center• Use lots of space• Use colors and capitals as often as you can• Look for relationships• Create subentries for subthemes• Use simple phrases, images, and symbols• Use big, landscaped paper• Make main connections thicker than subconnections• Experiment with curved rather than straight lines• Add humor, puns, pictures, metaphors, etc.• Open up your brain! 21
  22. 22. Mindmap on goal-setting 22
  23. 23. Mindmapping methods• Use emphasis – Central image – 3+ colors – Variations of size and lines – Organized, appropriate spacing• Use association – Arrows – Colors – Codes• Be clear and concise – Print – Fewer words the better – Connect lines – Draw images• Develop a personal style 23
  24. 24. Mindmapping example 24
  25. 25. Try it!Pick something of your own, or use these:• Cleaning a closet• Planning a vacation• Remodeling garage into granny flat• Designing garden• Painting bathroom• Hiring a nanny or a gardener or a housekeeper 25
  26. 26. Manual vs. online process• Handwork might enhance thinking and creativity• Online tools make good companion to initial scribblings• Online tools – More options every week! – Better features all the time – Basic features usually free – More complex needs, better solution is to buy product 26
  27. 27. Online mindmapping tools:for thinking, collaborating, and research• Bubbl.us => http://bubbl.us/• Comapping => http://comapping.com/• Deliciousmind => http://www.blainekendall.com/deliciousmind/• Gliffy => http://www.gliffy.com/• Kayuda => http://maps.kayuda.com/ (beta)• Literature-Map => http://www.literature-map.com/• Mindomo => http://www.literature-map.com/• MindMeister => http://www.literature-map.com/• Mind42.com => http://www.mind42.com/• WikiMindMap => http://www.wikimindmap.org/ 27
  28. 28. Four online mindmapping tools (compared at tiffanybbrown.com) Feature Mindomo Comapping MindMeister Mind42.comIn beta? No No No YesFlash? Yes Yes No NoAjax? No No Yes Yes $11.99 / 6 $4 per $65 per year / $36 for 6 months; months month; Free Free (forPrice Ad-supported free option (about $2 option now) per month) available Yes.Free option? Yes. Ad supported No Reduced x featuresPublish maps online? Yes Yes Yes Yes Only with Yes (as ofPublish maps on blogs / web sites? No premium Yes 7/11) subscription. Only with Yes (as ofExport to Freemind? No premium Yes 7/11) subscription. Yes Only withExport to Mindmanager? Only with premium subscription. (Compatible premium Yes XML) subscription. Yes (GIF,Export to image? Yes (GIF, JPG, PNG) No No JPG, PNG)Export as text? Yes No No NoExport as rich text? Yes Yes Yes YesExport to PDF? Yes No No NoImport from Freemind and Yes (as of Yes Yes YesMindmanager 7/11)Collaboration and sharing? Yes Yes Yes YesManaging maps? No apparent way to delete maps Good Great Good 5 at any Unlimited maps and sharing with time for subscription. Unlimited public maps None atMap limits? No free plan; and only 7 private maps with free this point unlimited option. for paid planAvailable as an enterprise solution? Yes Yes No No Yes (as ofAuto save? No Yes No 7/11)Manual save? Yes Yes No Yes 28
  29. 29. Resources and references• Wall, Matthew. “The big picture,” Times Online, October 2, 2005 .http://business.timesonline.co.uk• Mayne, Brian. “Goal mapping,” www.liftinternational.com and http://www.positivelymad.co.uk/pd/goalmap.htm• “7-Step Project Mapping with MindManager®,” Mindjet, LLC, July 2003.• Buzan, Tony. Use Both Sides of Your Brain, J.P. Dutton, New York, 1973.• Wycoff, Joyce. Mindmapping, The Berkeley Publishing Group, New York, 1991.• Rico, Gabrielle, Writing the Natural Way, J.P. Tarcher, Inc., Los Angeles, CA 1983.• http://www.maxwideman.com/papers/pm-models/the90s.htm• http://www.strategictransitions.com/basicprojectmanagementmind map.htm• http://tiffanybbrown.com/2007/07/02/online-mind-map-services/• http://www.innovationtools.com/Resources/mindmapping.asp 29
  30. 30. Happy mapping! 30

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