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Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
Day 4  FP7  Week
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  • 1. Irene Larroy, 9- 14th May 2010 www.lavic.cat
  • 2. DAY 4 FP7 finance and funding schemes Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 3. Day 4 – FP7 Finance and funding schemes 9.00-10.30 Session 1:  Funding schemes, FP7 participation, subcontractors, third parties  Risk sharing finance facility, guarantee mechanism  From AC to full costs. Funding regimes, lump sums, flat rates. Funding rate per activities 10.30-11.00 Coffee-break 11.00-12.00 Session 2:  Personnel costs, average personnel costs, employment issues  Eligible & ineligible costs  Overhead, possible methods 12.00-13.00 Lunch 13.00-14.30 Session 3:  Exercise 9 “Building the budget of a project”  Financial planning, financial spreadsheet  Bookkeeping, accounting records, timesheets, cost recording  Certificate on financial statement  EU audits, liquidated damages 14.30-15.00 Coffee-break 15.00-16.00 Session 4:  Exercise 10 “Recording the costs of the project” 16.00-17.00 Optional time for individual questions with trainer Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 4. Important definitions Public body: • any legal entity established as such by national law, and international organisations. Research organisation • a legal entity established as a non-for-profit organisation which carries out research or technological development as one of its main objectives. Higher and secondary education establishments • Includes universities, schools for applied sciences and similar. SMEs • Micro, small and medium-sized enterprises within the meaning of Recommendation 2003/361/EC in the version of 6 May 2003 (OJ L 124, 20.5.2003, p. 36). International cooperation partner countries: • FP6 INCO countries – three categories according to income per capita (low-income, lower-middle-income, or upper-middle- income); will be identified as such in the work programmes. Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 5. FP7 Terminology • “Contract” becomes “Grant Agreement” • “Contractor” becomes “Beneficiary” • “Instruments” become “Funding Schemes” • “Audit certificate” becomes “Certificate on Financial Statement” • The results of the project (knowledge in FP6) becomes “Foreground” • Pre-existing know-how becomes “Background” Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 6. Conditions for participation • Minimum condition, general rule, at least 3 independent participants from 3 different Member States (MS) or Associated Countries (AC). • Additional conditions can be established by the Work Programme (number or type of participant, place of establishment) • Specific conditions may also apply for: – Frontier research actions (IDEAS), at least 1 legal entity established in a MS or Ac – INCO-CAPACIPIES: Collaborative projects addressing the participation of International Cooperation Partner Countries (ICPC) minimum is 4 participants, 2 of which from MS or AC and another 2 from ICPC countries unless otherwise foreseen in the WP Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 7. Upper funding limits (1) • Reimbursed will be according to the type of activity! • Research and technological development activities: up to 50% of eligible costs for Large enterprises, or up to 75% for: • Non profit public bodies • secondary and higher education establishments • research organisations • SMEs • Security related research, for highly reliable capabilities with impact on security of European citizens and targeted to a limited number of public users • Demonstration activities: up to 50% • Other activities including management: up to 100% Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 8. Upper funding limits (2) Actions that will be reimbursed up to 100%: • Frontier research (IDEAS) • Coordination and support actions (in all blocks) • Training and career development of researchers (PEOPLE) Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 9. Maximum reimbursement Research and Demonstration Management Other rates of technological activities of the activities eligible costs development (*) consortium (**) activities Network of 50% 100% 100% excellence 75% (***) Collaborative 50% 50% 100% 100% project 75% (***) Coordination 100% (****) 100% (****) and support action (*) Research and technological development includes operational activities directly related to the protection of foreground and coordination of research activities. (**) Other activities means any "specific activity" covered by Annex I. (***) For beneficiaries that are non profit public bodies, secondary and higher education establishments, research organisations and SMEs (****) The reimbursement of indi rect eligible costs, in the case of coordination and support actions, may reach a maximum 7% of the direct eligible costs, excluding the direct eligible costs for subcontracting and the costs of reimbursement of resources made available by third parties wh ich are not used on the premises of the beneficiary. Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 10. Exercise 9: building the budget of a project Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 11. Most funding schemes use reimbursement of eligible costs Eligible costs: they must be: • actual (average personnel costs may be used if do not differ significantly from actual) • incurred during duration of project • in accordance with the beneficiary usual accounting and management principles • recorded in the accounts of beneficiary • used for the sole purpose of achieving the objectives of the project Non-eligible costs (identifiable indirect taxes including VAT…) Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 12. Indirect Costs • Participants may charge eligible direct and indirect costs • Reimbursement of indirect costs: – For all: • either actual overhead • flat rate of 20% of direct costs – For Non profit Public Bodies, Secondary and Higher Education establishments, Research Organisations, and SMEs unable to identify real indirect costs, may apply for a flat rate of 60% for funding schemes with Research, Technological Development & Demonstration – For Coordination and Support Actions limit of 7% of direct costs for all participants Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 13. Simplified method • A participant may use a simplified method to calculate its indirect costs if this is in accordance with its usual management and accounting principles • Why this new approach? • The Council wished to introduce a way to facilitate the transition from the Additional Cost model (abolished) towards the declaration of actual indirect costs • The EC added the 60% flat rate for indirect costs for specific entities, being unable to identify their indirect costs Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 14. Exercise 10: recording the costs of the project Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 15. Certification on financial statements Under FP7 we do not talk anymore about audit certificates but about certificate on financial statements (CFS) Certificate on financial statements: • Mandatory when requested funding reaches 375,000 Euro per beneficiary (except for project of 2 years or less: CFS submitted at the end) • If above the threshold, mandatory for every beneficiary, except if a certification on the methodology is provided Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 16. European Commission audits Independently of the certification on financial statements, the EC may conduct at any time an audit. These audits are very deep and time-consuming. The EC normally conducts audits to those organisations which are participating in several FP7 projects, or those that have been detected as suspicious for any reason. Random audits also take place, especially to the coordinators of big projects. The auditors will ask for proven record of all the costs that the organisation has claimed. Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 17. Risk avoidance mechanism Participant Guarantee Fund (“the Fund”): • All beneficiaires contribute to the Fund to insure against losses of a defaulting participant • The contribution shall not exceed 5% of the EC financial contribution due to each participant • Financial interests generated by the Fund will serve to cover financial risk • In principle this amount will be reimbursed at the end of the action Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat
  • 18. CONTACT Irene Larroy LAVIC Technologies C/Montserrat 8, D 08172 Sant Cugat del Vallès Barcelona t. +34 93 5895936 f. +34 93 6742159 irene.larroy@lavic.cat Jornada ACTec: Introducció a–la redacció de Amman 9-14de projectes d'R+D+i FP7 Training STRD Project – memòries May 2010 www.lavic.cat

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