How to prepare a catchy power point presentation?

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USAID Sustainable Local Development Project November 2013

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How to prepare a catchy power point presentation?

  1. 1. How to prepare a catchy PowerPoint presentation? Tips and tricks for an electronic presentation
  2. 2. “Technology”
  3. 3. Cont rast Light text on a dark background Dark text on a light background
  4. 4. Light on dark Pluses:  Looks „expensive“  It’s calming Minuses:  Darkened room  Powerful data projector
  5. 5. Dark on light Pluses:  Does not depend on light  Easy to read Minuses:  Isn’t it too light?
  6. 6. Cont rast Avoid using green text on a red background … …and red text on a green background
  7. 7. Patterned background  Disturbing  Problems / scary with contrast  Distracting
  8. 8. Recommendation… … use dark text on light background
  9. 9. Text Two types of letters: Fonts using letters “with heels” Fonts using letters “without heels” Serif Sans serif Example: Times Example: Arial
  10. 10. Serif fonts Pluses:  Easier for reading long texts Minuses:  Looks old-fashioned  Smaller (10%)
  11. 11. Sans serif fonts Pluses:  Modern and distinct Minuses:  Harder for reading long texts
  12. 12. Lower and UPPER case Lower case is easier to read THAN THE UPPER CASE “Successful industries…linked through vertical (buyer/supplier) and horizontal (common customers, technology, channels etc.) relationships” (Michael Porter) “Geographic concentrations of interconnected companies and institutions in a particular field” (Michael Porter) “SUCCESSFUL INDUSTRIES… LINKED THROUGH VERTICAL (BUYER/SUPPLIER) AND HORIZONTAL (COMMON CUSTOMERS, TECHNOLOGY, CHANNELS ETC.) RELATIONSHIPS” (MICHAEL PORTER) “GEOGRAPHIC CONCENTRATIONS OF INTERCONNECTED COMPANIES AND INSTITUTIONS IN A PARTICULAR FIELD” (MICHAEL PORTER)
  13. 13. Recommendation… ... use lower case size at least 28 highlights - bold alignment!
  14. 14. Types of slides  Bulleted / Numbered  Diagrams  Charts  Visualization
  15. 15. Bulleting / numbering  To outline the message  Only the essence  Size of the bullets  Different color  Recommendation: 5 - 6 lines per slide
  16. 16. Diagrams  Logical  Pay  An processes attention to the direction appropriate visualization Step I. Statement Change Step II.
  17. 17. Charts  Highly recommended visualization  Supports fact-based statements  Tip: Change colors
  18. 18. Visualization  An appropriate complement to the text  Makes … presentation more catchy … and easier to understand  ClipArt or picture or …
  19. 19. Recommendation… If possible avoid the Microsoft Gallery ClipArts
  20. 20. Animations  Text  Bullets / lines  Inserted objects  Slides / pictures transition  Shades
  21. 21. Animation of text From Left From Right From Top From Bottom Zoom In Grow & Turn Swivel Spiral In
  22. 22. Bullets - lines  One sentence on page – without animation  Animate more information  From left to the right  Avoid automated animations  Possibly fade the color
  23. 23. Animation of objects Pay attention to the direction!!
  24. 24. Slides / pictures transition  Different slide design – without animation  Similar slides with the same background animate  Preferably simple animations
  25. 25. Recommendation… Prefer simple animations in the direction of reading
  26. 26. Recommendation… Sounds It‘s better to avoid!! Only through external loudspeakers
  27. 27. “Contents”
  28. 28. Typical structure of a presentation  You  We have a problem have the solution  This is how it works  You can easily have it   _  

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