Slc data mapping supplement v5 06252012


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Explanation of Data mapping within the SLC at SLCCamp Chicago Sept 8-9 2012

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Slc data mapping supplement v5 06252012

  1. 1. Entity Family GuideSLI Data Mapping SupplementEntity Family GuideJune 2012Copyright © 2012 Shared Learning Collaborative, LLC (SLC). All Rights Reserved.This document and the information contained herein is provided on an "AS IS" basis and SLC DISCLAIMS ALLWARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OFTHE INFORMATION HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES OFMERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
  2. 2. SLI Data Mapping Supplement Entity Family GuideTable of Contents  Version History ................................................................................................................ 3 Introduction........................................................................................................................ 3 1. Education Organization Family ........................................................................... 4 2. Master Schedule Family ..................................................................................... 8 3. Academic Record Family .................................................................................. 10 4. Assessment Family ........................................................................................... 12 5. Program & Cohort Family ................................................................................. 14 6. Discipline Family ............................................................................................... 16 Entity Family Guide 2
  3. 3. Version History Date Version Name Change Summary 3/5/2012 V 1.0 ECamarillo Initial draft 3/26/2012 V 1.1 ECamarillo Minor enhancements to layout, diagrams. 6/25/2012 V5.0 JBrown Updated to reflect changes to SLC data model.IntroductionThis document is a supplement to the SLI Data Mapping and Integration presentation and workshop. It contains the entityfamily diagrams found in the presentation, along with definitions and descriptions. Its purpose is to facilitate data mappingsession by serving as a reference to the SLI Entity Family model, as elements are aligned and mapped from sourcesystems to SLI.The diagrams contained within this document are for reference purposes only. For complete data model and interchangedetails, refer to SLI technical documentation. Entity Family Guide 3
  4. 4. 1. Education Organization Family Entity Family Guide 4
  5. 5. Education Organization FamilyThe Education Organization Family is a collection of entities representing the buildings, locations and people that comprisethe hierarchy of schools, districts and administrative buildings at both the state and local level.Name DescriptionCredential Field Descriptor This descriptor defines the fields of certification that the SEA offers to teachers. This entity represents a regional, multi-services public agency authorized by StateEducation Service Center law to develop, manage, and provide services, programs, or other options support (e.g., construction, food services, and technology services) to LEAs.Feeder School Association 1 The association from feeder school to the receiving school. This event entity represents the recording of the dates of staff leave (e.g., sickLeave Event leave, personal time, vacation, etc.). This entity represents an administrative unit at the local level which exists primarily to operate schools or to contract for educational services. It includesLocal Education Agency school districts, charter schools, charter management organizations, or other local administrative organizations. This entity represents the physical space where students gather for a particularLocation class/section. The location may be an indoor or outdoor area designated for the purpose of meeting the educational needs of students; typically a classroom. This entity represents an open staff position that an education organization isOpen Staff Position seeking to fill. This entity represents a parent or guardian of a student, such as mother, father,Parent or caretaker. This entity represents an educational organization that includes staff and studentsSchool who participate in classes and educational activity groups. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. For example, this includes: 1) an "employee" who performs services under the direction of the employing institution or agency, is compensated for such services by the employer, and isStaff eligible for employee benefits and wage or salary tax withholdings; 2) a "contractor" or "consultant" who performs services for an agreed upon fee, or an employee of a management service contracted to work on site; 3) a "volunteer" who performs services on a voluntary and uncompensated basis; 4) an in kind service provider; or 5) an independent contractor or businessperson working at a school site. This association indicates the education organization to which a staff memberStaff Education Org Assignment Association 7 provides services. Also known as school of service. This association indicates the education organization an employee, contractor, volunteer or other service provider is formally associated with, typically indicatedStaff Education Org Employment Association 8 by which organization the staff member has a services contract with or receives their compensation. This entity represents the agency of the state charged with primary responsibilityState Education Agency for coordinating and supervising public instruction, including the setting of standards for elementary and secondary instruction programs. This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational programStudent under the jurisdiction of a school, education agency, or other institution or program. A student is a person who has been enrolled in a school or other educational institution. Entity Family Guide 5
  6. 6. Name DescriptionStudent Parent Association 4 This association relates students to their parents, guardians, or caretakers.Student School Association 2 This association links a student with the school in which they are enrolled.Student Section Association 3 This association indicates one course section in which a student is enrolled. This entity represents a person that is employed by an LEA or other educational unit engaged in student instruction. These persons are instructional-type staffTeacher members. In the data model, a teacher entity is a staff member with additional properties. This association indicates a school to which a teacher provides instructionalTeacher School Association 6 services.Teacher Section Association 5 This association indicates a class section to which a teacher is assigned. Entity Family Guide 6
  7. 7. This page is intentionally left blank.This page is intentionally left blank. Entity Family Guide 7
  8. 8. 2. Master Schedule Family Education Organization School Course Program Location Course Offering Session Academic Week Grading Period Bell Schedule Calendar Date Meeting Time Section Class Period 3 5 Attendance Student Teacher Event Entity Family Guide 8
  9. 9. Master Schedule FamilyThe Master Schedule Family is a collection of entities representing student classes and scheduling components ofclasses. Attendance is included.Name Description This entity represents the academic weeks for a school session, optionallyAcademic Week captured to support analyses. This records whether a student was in attendance (positive event) or was absentAttendance Event or tardy (negative event) for a given section on a specific date.Bell Schedule This entity represents the schedule of class period meeting times. This entity represents a day in the school calendar and whether it is anCalendar Date instructional day, holiday or other. This entity represents the designation of regularly scheduled series of classClass Period meetings at designated times and days of the week. This educational entity represents the organization of subject matter and relatedCourse learning experiences provided for the instruction of students on a regular or systematic basis. This entity represents an offering of a course by school during a session, as listedCourse Offering in the course catalog of available courses.Grading Period This entity represents the time span for which grades are reported. This entity represents the set of elements defining the meeting time for a classMeeting Time period for a bell schedule. This educational entity is an instance of a course offering, provided during aSection specific class period, in a particular location. This entity represents the prescribed span of time when an education institution is open, instruction is provided, and students are under the direction and guidanceSession of teachers and/or education institution administration. A session may be interrupted by one or more vacations. Example: fall Semester of the 2014-2015 school year.Student Section Association 3 This association indicates one course section in which a student is enrolled.Teacher Section Association 5 This association indicates a class section to which a teacher is assigned. Entity Family Guide 9
  10. 10. 3. Academic Record Family Entity Family Guide 10
  11. 11. Academic Record FamilyThe Academic Record Family is a collection of entities representing a student’s academic history at the classroom level,including graduation details.Name Description This educational entity represents the cumulative record of academicStudent Academic Record achievement for a student.Course Transcript This entity is the final record of a students performance in a course. This educational entity represents the collection of student grades for coursesReport Card taken during a grading period. This educational entity represents an overall score or assessment tied to a courseGrade over a period of time (i.e., the grading period). Student grades are usually a compilation of marks and other scores. This entity represents the competency assessed or evaluated for the studentStudent Competency against a specific Learning Objective. This educational entity represents the conferring or certification by an educationalDiploma organization that the student has successfully completed a particular course of study. It represents the electronic version of its physical document counterpart. This entity represents a teacher’s assignment, homework, or classroomGradebook Entry assessment to be recorded in a gradebook.Student Gradebook Entry This entity holds a student’s grade or competency level for a Gradebook EntryCompetency Level Descriptor This descriptor defines various levels for assessed competencies. This entity is a plan outlining the required credits, credits by subject, credits by course, and other criteria required for graduation. A graduation plan may be oneGraduation Plan or more standard plans defined by an education organization and/or individual plans for some or all students. This entity holds additional competencies for student achievement that are notStudent Competency Objective associated with specific learning objectives (e.g., paying attention in class). 2Student School Association This association links a student with the school in which they are enrolled.Student Section Association 3 This association indicates one course section in which a student is enrolled. Entity Family Guide 11
  12. 12. 4. Assessment Family Entity Family Guide 12
  13. 13. Assessment FamilyThe Assessment Family is a collection of entities representing student assessment information based on state tests,college entrance exams, benchmark exams or course exams. In states which have not adopted the Common Core,standards may vary.Name Description This entity represents a tool, instrument, process, or exhibition composed of a systematic sampling of behavior for measuring a students competence,Assessment knowledge, skills or behavior. An assessment can be used to measure differences in individuals or groups and changes in performance from one occasion to the next. This entity represents a logical grouping or association of assessments that share a common purpose, heritage, or content standard. There may be hierarchies ofAssessment Family Assessment Families. Characteristics (e.g., Academic Subject) specified for Assessment Families, by convention, are inherited by the Assessments associated with the Assessment Family.Assessment Item This entity represents one of many single measures that make up an assessment. This descriptor holds the period or window in which an assessment is supposedAssessment Period Descriptor to be administered (e.g., Beginning of Year, Middle of Year, End of Year).Learning Objective This entity represents identified learning objectives for courses in specific grades. This entity is a sub-element of a learning objective consisting of a preciseLearning Standard statement of the expectation of a students proficiency.Objective Assessment This entity represents subtests that assess specific learning objectives. This descriptor defines various levels or thresholds for performance on thePerformance Level Descriptor assessment. This entity represents the analysis or scoring of a students response on anStudent Assessment assessment. The analysis results in a value that represents a students performance on a set of items on a test. This entity represents the students response to an assessment item and the item-Student Assessment Item level scores such as correct, incorrect, or met standard. This entity holds the score and or performance levels earned for an objectiveStudent Objective Assessment assessment by a student. Entity Family Guide 13
  14. 14. 5. Program & Cohort Family Entity Family Guide 14
  15. 15. Program & Cohort FamilyThe Program & Cohort Family is a collection of entities representing cohort relationships between students and betweenstaff and the programs to which they may be associated. Programs may offer financial or academic services at federal,state or local levels.Name Description This entity represents any type of list of designated students for tracking, analysis, orCohort intervention. This entity represents any program designed to work in conjunction with or to supplement the main academic program. Programs may provide instruction, training,Program services or benefits through federal, state, or local agencies. Programs may also include organized extracurricular activities for students. This event entity represents the instances where a special education student was physically or mechanically restrained due to imminent serious physical harm toRestraint Event themselves or others, imminent serious property destruction, or a combination of both imminent serious physical harm to themselves or others and imminent serious property destruction. This descriptor defines the services provided an education organization to populationsService Descriptor of students associated with a program.Staff Cohort Association 10 This association indicates the staff associated with a cohort of studentsStudent Cohort Association 9 This association represents the cohort(s) that a student is designated for. This association represents the career and technical education (CTE) program that aStudent CTE Program Association 13 student participates in. The association is an extension of the Student Program Association particular for CTE programs.Staff Program Association 11 This association indicates the staff associated with program. This association represents the program(s) that a student participates in or is servedStudent Program Association 12 by. This association represents the special education program(s) that a studentStudent Special Ed Program Association 14 participates in or receives services from. The association is an extension of the Student Program Association particular for special education programs. This association represents the Title I Part A program(s) that a student participates inStudent Title I Part A Program Association 15 or receives services from. The association is an extension of the Student Program Association particular for Title I part A programs. Entity Family Guide 15
  16. 16. 6. Discipline Family Student 16 Discipline Discipline Action Incident Staff Behavior Discipline Descriptor Descriptor Education Organization School Entity Family Guide 16
  17. 17. Discipline FamilyThe Discipline Family is a collection of entities representing a student’s disciplinary record. This includes the details of anyincident and the ensuing disciplinary action.Name DescriptionBehavior Descriptor This descriptor holds the categories of behavior describing a discipline incident. This descriptor defines the type of action or removal from the classroom used toDiscipline Descriptor discipline the student involved as a perpetrator in a discipline incident. This event entity represents actions taken by an education organization after aDiscipline Action disruptive event that is recorded as a discipline incident. This event entity represents an occurrence of an infraction ranging from a minor problem behavior that disrupts the orderly functioning of a school or classroom (such as tardiness) to a criminal act that results in the involvement of a law enforcement officialDiscipline Incident (such as robbery). A single event (e.g., a fight) is one incident regardless of how many perpetrators or victims are involved. Discipline incidents are events classified as warranting discipline action. This association indicates those students who were victims, perpetrators, witnesses,Student Discipline Incident Association 16 and/or reporters for a discipline incident. Entity Family Guide 17