SINTO Disaster Planning Training 11 May 2010<br />Emergency Planning – the Libraries and Archive Conservator<br />Teresa J...
Presentation<br /><ul><li>Role of the Conservator
How can the Conservator help?
Preparing Emergency Plans
Emergency Planning
Training
Recovery
Successes
What next?</li></li></ul><li>The Role of the Conservator<br /><ul><li>Local Government
Archive
Library
Professionally qualified
Collections management</li></li></ul><li>The Role of the Conservator<br /><ul><li>Standards BS5454, BS4971
Preservation
Conservation
Policies
Emergency planning</li></li></ul><li>How can the Conservator help?<br /><ul><li>Advise
Conservation register
Train
Guidance</li></li></ul><li>How can the Conservator help ?<br />Handle/treat damaged material:<br /><ul><li>Mouldy
Wet
Scorched
Insects
People</li></li></ul><li>How can the Conservator help?<br />Formats:<br /><ul><li>Paper
Books
Modern media -microforms
Video tapes
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Emergency Planning – the Libraries and Archive Conservator - Teresa Januszonok

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A presentation from the Disaster Planning training day held by SINTO on 11th May 2010.

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Transcript of "Emergency Planning – the Libraries and Archive Conservator - Teresa Januszonok"

  1. 1.
  2. 2. SINTO Disaster Planning Training 11 May 2010<br />Emergency Planning – the Libraries and Archive Conservator<br />Teresa Januszonok ACR<br />
  3. 3. Presentation<br /><ul><li>Role of the Conservator
  4. 4. How can the Conservator help?
  5. 5. Preparing Emergency Plans
  6. 6. Emergency Planning
  7. 7. Training
  8. 8. Recovery
  9. 9. Successes
  10. 10. What next?</li></li></ul><li>The Role of the Conservator<br /><ul><li>Local Government
  11. 11. Archive
  12. 12. Library
  13. 13. Professionally qualified
  14. 14. Collections management</li></li></ul><li>The Role of the Conservator<br /><ul><li>Standards BS5454, BS4971
  15. 15. Preservation
  16. 16. Conservation
  17. 17. Policies
  18. 18. Emergency planning</li></li></ul><li>How can the Conservator help?<br /><ul><li>Advise
  19. 19. Conservation register
  20. 20. Train
  21. 21. Guidance</li></li></ul><li>How can the Conservator help ?<br />Handle/treat damaged material:<br /><ul><li>Mouldy
  22. 22. Wet
  23. 23. Scorched
  24. 24. Insects
  25. 25. People</li></li></ul><li>How can the Conservator help?<br />Formats:<br /><ul><li>Paper
  26. 26. Books
  27. 27. Modern media -microforms
  28. 28. Video tapes
  29. 29. Floppy disk
  30. 30. CD ROMS/DVDs
  31. 31. Audio cassettes</li></li></ul><li>How can the Conservator help?<br /><ul><li>Physical repair
  32. 32. Preservation </li></ul> environmental control<br /> “Health and Safety”<br /> packaging<br /><ul><li>Specialist suppliers
  33. 33. Emergency planning</li></li></ul><li>Preparing Emergency Plans –Who should be included:<br /><ul><li>Staff
  34. 34. Department
  35. 35. Estates department
  36. 36. Insurance company
  37. 37. Emergency services
  38. 38. IT
  39. 39. Specialist suppliers</li></li></ul><li>Preparing Emergency Plans - What should be included:<br />Contact details:<br /><ul><li>Staff
  40. 40. Departmental
  41. 41. Council officials
  42. 42. Utilities
  43. 43. Emergency services
  44. 44. Insurance company
  45. 45. Security
  46. 46. Neighbour e.g. shared premises
  47. 47. IT
  48. 48. Specialist suppliers</li></li></ul><li>Preparing Emergency Plans –What should be included:<br /><ul><li>Floor plans
  49. 49. Security details
  50. 50. Salvage instructions
  51. 51. Street map
  52. 52. Specific detail –e.g. gas boiler instruction
  53. 53. Review date
  54. 54. Guidance notes
  55. 55. Structure for call out
  56. 56. Disaster kit
  57. 57. Who has copy of the plan
  58. 58. Strictly confidential
  59. 59. Lead complier
  60. 60. Where master copy plan is stored</li></li></ul><li>Preparing Emergency Plans<br /><ul><li>Sign up to a regional Emergency Plan- East Midlands Disaster squads
  61. 61. Set up a joint plan</li></ul>Can be advantageous <br /><ul><li>Partnership
  62. 62. More people available
  63. 63. Expertise
  64. 64. Costs are shared</li></li></ul><li>Emergency planning<br /><ul><li>Assembling the Team
  65. 65. Delegate tasks for compiling the information
  66. 66. Elect lead person(s)
  67. 67. Yearly review, but update as required
  68. 68. Training
  69. 69. Testing of the Plan
  70. 70. Confidentially destroy</li></li></ul><li>Emergency Planning<br /><ul><li>Know your building – inside and outside
  71. 71. Check and note vulnerable area
  72. 72. Check where utilities are
  73. 73. Invite external services
  74. 74. Inform new staff
  75. 75. Contingency plan “What if?”
  76. 76. Get to know your collections –prioritise salvaging
  77. 77. Good housekeeping</li></li></ul><li>Emergency planning<br />Good housekeeping – ensure items are: <br /><ul><li>clean
  78. 78. boxed
  79. 79. stored off floors</li></li></ul><li>Emergency Planning<br /><ul><li>Test your storage enclosures
  80. 80. Up grade</li></li></ul><li>Training<br />Consider:<br /><ul><li>Yearly re-fresher
  81. 81. New employees
  82. 82. Invite external trainer
  83. 83. Mock disaster
  84. 84. Disaster Kit</li></li></ul><li>Disaster Kit<br />
  85. 85. Recovery<br />What can be achieved:<br /><ul><li>Basic
  86. 86. Partial
  87. 87. Alternative surroundings
  88. 88. Insurance
  89. 89. Full service up and running
  90. 90. Conservation programme</li></li></ul><li>Successes<br /><ul><li>Emergency plans completed
  91. 91. Emergency plans adopted
  92. 92. Tested</li></li></ul><li>Successes<br /><ul><li>Recovering from flood damage of 2009
  93. 93. Respect of Insurance company
  94. 94. Team work
  95. 95. Strategic planning to have service up and running
  96. 96. Realistic approach to collection management</li></li></ul><li>What next?<br /><ul><li>Emergency plan devised for Central library
  97. 97. External training
  98. 98. Yearly review
  99. 99. Feed back from insurance companies</li></li></ul><li>Specialist Suppliers<br />Recovery/salvaging/services:<br /><ul><li>Data & Archival Damage Control Centre:</li></ul>www.dadcc.com<br /><ul><li>Harwell Document Restoration Services</li></ul>www.hdrs.co.uk<br /><ul><li>Document S.O.S</li></ul>www.documentsos.com<br />
  100. 100. Specialist Suppliers<br /><ul><li>Preservation Advisory Centre</li></ul>www.bl.uk/blpac<br /><ul><li>Environmental Building Solutions Ltd</li></ul>www.ebssurvey.co.uk<br /><ul><li>ISS Ark & General</li></ul>www.issdamagecontrol.co.uk<br />
  101. 101. Specialist Suppliers<br /><ul><li>Conservation register</li></ul>www.conservationregister.com<br /><ul><li>Local Conservation Service</li></ul>www.sheffield.gov.uk/libraries/find/all/conservation-unit<br /><ul><li>National Museum of Wales</li></ul>www.museumwales.ac.uk<br />
  102. 102. Conclusion<br />
  103. 103. SINTO Disaster Planning Training 11 May 2009<br />Emergency Planning – the Libraries and Archive Conservator<br />Teresa Januszonok ACR<br />

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