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The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics
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The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics

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Presentation given by Fernanda Teixeira, Portugal, at the seminar on information systems for human resources management in public administration, organised by SIGMA and the Direction générale de la …

Presentation given by Fernanda Teixeira, Portugal, at the seminar on information systems for human resources management in public administration, organised by SIGMA and the Direction générale de la fonction publique algérienne in Algiers, 7-8 December 2012.

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  • 1. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Séminaire sur Les systèmes d’information pour la gestion des ressources humaines dans l’administration publique Alger 7-8 décembre 2012 SIGMA et la Direction Générale de la Fonction Publique d’Algérie
  • 2. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU The SIRH in Portugal: Policy Decisions on Human Resources Rely on Public Employment Statistics Fernanda Teixeira Department of Public Employment Statistics Directorate-General for Administration and Public Employment Portugal
  • 3. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU The SIRH in Portugal: Policy decisions on human resources rely on public employment statistics Presentation Overview:  Background: data collection on human resources in public administration  The Portuguese SIRH: The Information System for State Organization - SIOE  SIOE: Data collection on human resources characterization - employment and salaries -  Output: Statistical indicators and Key figures on employment and salaries
  • 4. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 5. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU 1968 – Survey on Civil Servants Inventory (launched by the NSO) 1979, 1983, 1986, 1988, 1991 - 5 Surveys on Public Administration Human Resources • 1996 - 1.st General Census of Public Administration (Data collection through floppy-disk) • 1999 - 2.nd General Census of Public Administration • 2005 – Human Resources Data Base of Public Administration (BDAP) BDAP - the most complete data collection on public employment (census). The information was uploaded online by all public department. It includes all the General government entities: number of employees, gender, age, number of years in GG, public employment legal relationship, careers, compensation of employees, and other characteristics. Background: Data collection on public employment in Portugal
  • 6. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION First launched in March 2008 o The SIOE as defined by Law n. º 57/2011 of 28 November is a unique and cross-sectional information system and a database of organizational characterization of all services and public entities and the respective human resources.  With the purpose to enable the governmental authorities with essential information to define policies of public administration organization and human resources management
  • 7. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU SIOE All General Government (GG) entities (and sub-entities) characterized Online data collection on human resources for statistical purposes INFORMATION SYSTEM FOR STATE ORGANIZATION
  • 8. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION SIOE is a database that covers: (i) All General Government (GG) entities (and sub-entities) Consist of all public bodies covered under the State Budget, autonomous services and funds, regional governments of the Azores and Madeira, local governments, social security funds and other entities that comprise the universe of General Government in national accounts. It also comprises some publicly funded institutions like public non-financial corporations mainly of the health sector.
  • 9. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION All the entities are characterized and classified by several relevant aspects such as: government level supervising ministry scope mission type of entity geographic location classified by economic activity classified by sector and subsector of National Accounts framework SIOE is a database that covers: (i) All General Government (GG) entities (and sub-entities)
  • 10. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION All the public entities have to register online data on : Quarterly : • Number of staff by career, sex and employment legal relationship • Number of staff entries (i.e. new hiring) and exit (i.e. retirement, mobility flows) • Wages, allowances and bonuses paid by career Twice a year (30th June and 31st December): • Number of staff by career and age level • Number of staff by career and level of education • Number of staff with disabilities SIOE is a database that covers: (ii) Human Resources Data
  • 11. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION The uploading of the human resources data is mandatory for all entities and agencies of all the administration levels - Central, Regional and Local Governments. The SIOE Law defined penalties for those entities that do not comply. SIOE is a database that covers: (ii) Human Resources Data
  • 12. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION SIOE – Public Entities and Agencies
  • 13. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 14. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 15. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU SIOE – Entities and Agencies Public entities (all the universe classified by national accounts subsectors) 9 306 entities and subentities (total) From which: 7 408 entities Central Gov.: 2 127 entities  From which 909 elementary and secondary schools Regional Gov. Azores and Madeira: 334 entities Local Gov.: 4 977 entities Entity Aggregated entity(ies) Subentity(ies)
  • 16. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 17. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Search results
  • 18. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 19. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 20. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 21. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION Collection of data on human resources characterization - employment and salaries -
  • 22. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU
  • 23. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Online data collection table
  • 24. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU SIOE – Collection of data on human resources characterization - employment Table 1. Number of staff (stock) by career, sex and employment legal relationship Periodicity: Quarterly Reference date: last day of the quarter Table 2. Number of staff entries by entry modalities (T 2.1) and Number of staff who left by exiting modality (i.e. retirement, mobility flows) (T 2.2) by career and sex during the reference quarter Periodicity: Quarterly Reference date: quarter
  • 25. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Table 3. Wages, allowances and bonuses paid and time of work by career Periodicity: Quarterly Reference date: first month of the quarter (January, April, July, October) Variables: number of employees; base salary; regular supplements; payments for overtime work; irregular supplements; normal working hours; overtime hours. T 3.1 – Full time staff paid for the entire month T 3.2 - Full time staff paid for part of the month T 3.3 – Part-time staff SIOE – Collection of data on human resources characterization - salaries
  • 26. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Table 4. Number of staff by age level, by career and sex Table 5. Number of staff by level of education, by career and sex Periodicity: twice a year Reference date: last day of the semester (June 30th, December 31st) Table 6. Provision of services by modalities (task / retainer) and respective costs by sex Table 7. Number of staff with disabilities by sex Periodicity: twice a year Reference date: last day of the semester (June 30th, December 31st) and the semester SIOE – Collection of data on human resources characterization - employment
  • 27. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU  Tables for data collection have: INSTRUCTIONS FOR FILLING/ CONCEPTS Frequently asked questions (FAQ’s) Helpdesk by e-mail sioe@dgaep.gov.pt Helpdesk by phone  The system does some online validation of the data and sends the result to the respondent entity  Validations are also made during the statistical processing (and subsequent contact with the entity, if appropriate)  Treatment of non-responses SIOE – Collection of data on human resources characterization - employment and salaries
  • 28. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU INFORMATION SYSTEM FOR STATE ORGANIZATION Output: Statistical indicators and Key figures - employment and salaries -
  • 29. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU A – Quarterly statistical indicators (published 45 days after the ende of the quarter)  Indicator 1: No. of general government workers (stock) by subsectors / Ministries / careers / sex / legal employment relashionship / economic activity  Indicator 2: Entry and exit flows over the quarter by subsectors / Ministries / careers / sex / legal employment relashionship / economic activity / modality  Indicator 3: Average month wage, allowances and bonuses by subsectors / Ministries / careers / economic activity SIOE – Main statistical indicators
  • 30. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU B - Biannual statistical indicators  Indicator 4: Age structure of the GG workers by subsectors / Ministries / careers / sex  Indicador 5: Education level of the GG workers by subsectors / Ministries / careers / sex Indicador 6: Provision of services by modalities per Ministry  Indicador 7: Percentage of staff with disabilities by sex / per Ministry SIOE – Main statistical indicators
  • 31. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Synthesis of public employment statistics (quarterly)
  • 32. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Bulletin of public employment statistics (annual)
  • 33. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU Sources: DGAEP – SIOE (available data on 31-10-2012); DGAEP/DEEP – SIEP Q3 2012 Unit: Jobs Number % General government 612 883 604 293 581 444 -31 439 -5.1 Central government 458 281 452 483 432 053 -26 228 -5.7 Local and regional government 154 602 151 810 149 391 -5 211 -3.4 Regional government of Azores 15 247 15 061 14 916 -331 -2.2 Regional government of Madeira 17 512 17 388 17 200 -312 -1.8 Local government 121 843 119 361 117 275 -4 568 -3.8 31 st dec. 2011 30 th jun. 2012 30 th sep. 2012 (p) Change sep-12 / dec-11 Central government 74.3% Local government 20.2% Azores 2.5% Madeira 3.0% Regional government 5.5% Employment in General Government subsectors Proportion of Employment by General Government subsectors - Q3 2012 -
  • 34. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU 10.9 13.0 16.6 9.0 10.7 13.1 15.5 0 4 8 12 16 20 Labour force Total employment Employees Inpercentage Total Male Female 56.6 59.7 64.8 70.3 41.9 Labour force 47.0 0 10 20 30 40 50 60 70 General government Central government Azores Madeira Local government Inpercentage Sources: DGAEP – SIOE; DGAEP/DEEP – SIEP Q3 2012; BOEP n. 07/2012 Public employment as share of the labour force and total employment Female employment rate in general government and labour force
  • 35. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU 1.5 13.5 18.0 18.3 7.3 0.7 0.6 8.6 18.0 20.0 8.9 0.4 0 5 10 15 20 25 <=24 25 - 34 35 - 44 45 - 54 55 - 64 >=65 In percentage 2011 2005 Women 2.7 9.5 11.1 12.7 4.3 0.5 2.2 7.8 12.4 13.8 6.8 0.4 0510152025 2011 2005 Men Age group pyramid of General Government staff, 2005 and 2011 Average age in GG compared with labour force, 2011 Sources: DGAEP – SIOE; DGAEP/DEEP; BOEP n. 07/2012 43.3 44.6 44.0 42.0 45.0 43.8 44.4 43.5 43.8 46.3 43.4 45.1 labour force 41.7 38 40 42 44 46 48 Men Women Total Men Women Total Men Women Total Men Women Total General government Central government Regional government Local government Yearsold
  • 36. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU 35.2 56.7 47.4 42.2 61.6 53.8 41.6 56.5 51.3 50.0 52.1 51.5 15.4 32.1 22.4 0 10 20 30 40 50 60 70 Men Women Total Men Women Total Men Women Total Men Women Total Men Women Total GENERAL GOVERNMENT Central government Azores Madeira Local Government Inpercentage Labour force 18,1 Weight of staff with an university education level by GG subsectors compared with labour force, 2011 Sources: DGAEP – SIOE; DGAEP/DEEP; BOEP n. 07/2012
  • 37. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU 1,401.0 1,589.8 0 500 1,000 1,500 2,000 2,500 C+E+F H I+L+N+S J M O P Q R Euros Average monthly gross wage Average monthly earning Average monthly gross wage Average monthly earning Average monthly wage and earnings by economic activity (ISIC/NACE), October 2011 Sources: DGAEP – SIOE; DGAEP/DEEP; BOEP n. 07/2012 Code Designation Code Designation M Professional, scientific and technical activities O Public administration and defence; compulsory social security H Transportation and storage P Education I+L+N +S Accommodation and food service, Real estate, Administ. and support service Q Human health and social work activities J Information and communication R Arts, entertainment and recreation C+E+F Manufacturing, Water supply; and Construction
  • 38. © OECD AjointinitiativeoftheOECDandtheEuropeanUnion, principallyfinancedbytheEU fernanda.teixeira@dgaep.gov.pt http://www.dgaep.gov.pt

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