Bureau of Land Management Facilitator Guide 3

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Facilitator Guide for Bureau of Land Management Volunteer Orientation Program

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Bureau of Land Management Facilitator Guide 3

  1. 1. Bureau of Land Management Volunteer Orientation Facilitator Guide
  2. 2. BLM MissionTo sustain the health, diversity, & productivity ofAmerica’s public lands for the use & enjoyment of present & future generations. Copyright © 2012 by Sabrina Goff All rights reserved.
  3. 3. Table of Contents Welcome & Overview Welcome! 4 Program Overview 5 Purpose 5 Your Map & Compass Preparation & Environment 6 Facilitator Outcomes 7 Volunteer Learning Outcomes 8 Program Map 9 Outcomes Guide 10 Planning Your Trip Workshop Agenda 11 Visual Cues Legend 12 Your Path... Training Script 13 Appendix 25 Volunteer Orientation 3
  4. 4. Welcome! Welcome & Overview C ongratulations on becoming the new facilitator for the BLM volunteer orientation workshop. This program is an exciting opportunity to inspire and educate volunteers joining the BLM in various departments. It is our hope that together we can promote passion for what we do and cultivate a deeper understanding and appreciation for the culture of this organization while establishing connections between volunteers. This Facilitator Guide is organized to optimize your success in facilitating the BLM volunteer orientation workshop. It is intended to assist you in creating a successful and, yes, playful, environment for them to learn about their new role as ambassadors for the BLM. In it you will find all the information you need to complete a successful workshop as well as additional resources in the appendix that you may find useful to customizing the workshop for yourself and the needs of your participants.4 Volunteer Orientation
  5. 5. Welcome & Overview continued... Purpose & Program OverviewE very volunteer comes to the BLM with varying levels of knowledge about what we do and who we are, many have a particular area ofinterest in mind. The purpose of this training program is to expand theirknowledge of the agency and its land management practices.Our goal is to engage them in the culture of the BLM and educate them onthe importance of their role as ambassadors, regardless of their functionwithin the organization.Finally, it is also intended to provide new volunteers working in variousdepartments the opportunity to cultivate connections with others in theagency.It is important to remember that volunteers are an essential part ofthe BLM. These are individuals who are spending their available timesupporting our organization, making a difference, and learning newskills. Let’s nurture their passion and excitement for this agency. Volunteer Orientation 5
  6. 6. Preparation & Environment Map & Compass I t’s in your best interest to go through this guide before the workshop so that you can familiarize yourself with Materials needed: »» Computer with internet access the material and customize it to your »» Flip Chart temperament and needs. Remember »» Note paper & pens »» Facilitator Guide that this is only a guide and it is up to »» Participant Guide for you to adapt it to your individual taste each volunteer and training. You will find a Participant »» PowerPoint Presentation Guide and a powerpoint presentation to »» Sticky notes use in conjunction with this Facilitator Guide, please be sure to familiarize yourself with both of them prior to the workshop. A couple of requirements to be consistently included in the facilitation of this workshop are; 1) activities which allow volunteers to interact, 2) videos from BLM’s YouTube website and, 3) a capstone denoting learning from participants . These three things are essential components of successfully cultivating a strong relationship between the BLM and our volunteers, ensuring learning and creating a fun environment.6 Volunteer Orientation
  7. 7. Map & Compass continued... Facilitator OutcomesA s the new Bureau of Land Management volunteer orientation facilitator my hope is that you will approach the instruction of thiscourse with passion and enthusiasm.The intent is to ensure new recruits leave with a working knowledge andunderstanding of the culture, history and structure of the organizationthat instills within them their own sense of passion and connection. Afterreading this guide you will be able to successfully lead a workshop on thehistory and practices of the BLM.As a facilitator it is expected that you have a working knowledge ofthe subject matter in this guide and explore any area that you feel lessconfident about. Volunteer Orientation 7
  8. 8. Volunteer Learning Outcomes Map & Compass continued... T his training is designed for new and recent volunteers of the Bureau of Land Management. Most will come in with a basic knowledge of the agency and an interest in furthering their knowledge of our land management practices, agency history and foundation, and be looking to gain experience and skills to advance their careers. By the end of this training volunteers will have a working knowledge of the basic practices of the BLM and be able to; 1. Articulate their role and its importance in understanding & maintaining our lands. 2. Describe the different disciplines & organizations involved in managing Oregon’s lands. 3. Educate public on BLM’s land management practices. 4. Articulate the history of the BLM 5. Educate public on the relevance and important functions of the BLM8 Volunteer Orientation
  9. 9. Bureau of Land Management 1. Educate public on history & Volunteer Orientation Map USFS relevance of BLM Sabrina Goff Snapshot: October, 2012 2. Articulate to public the OFRI OSU important functions of BLM 3. Articulate their role and its importance in understanding & maintaining our forests. Prerequisites: Volunteer for BLM Intro History Structure Management Capstone Outcomes to BLM Communication, professionalism, integrity, accountability Volunteer Orientation 4. Conduct oneself as an Bureau of Land Management ambassador of BLM 5. Describe the different disciplines & organizations involved in managing Oregon’s forests.The graphic image seen above is a visual representation of the progression of this program,including prerequisites, themes throughout the program and the intended outcomes. Volunteer Orientation 9
  10. 10. Workshop Outcomes Guide Prerequisites • Land Management Education & experience that learners must • Multiple-use mission have had prior to the start of the workshop. • Stewardship • Ambassador • New volunteer for BLM Issues Themes Problems that learners must resolve to Concepts of ideas that recur throughout the achieve the outcomes. program. • Public Speaking • Communication • Time Constraints • Professionalism • Term Length • Integrity • Accountability Skills Actions that participants must learn, prac- Outcomes tice, and demonstrate in class in order to Action that participants will do in the real achieve outcomes. world as a result of the workshop. • Identify historical milestones • Articulate their role and its importance • Articulate BLM mission in maintaining our lands. • Identify organization structure • Articulate BLM values • Describe the different disciplines & • Identify priorities organizations involved in managing Or- egon’s lands. Assessment Tasks Assignments that ask learners to show evi- • Educate public on the BLM’s land man- dence that they can achieve outcomes. agement practices. • Present BLM history, structure, & current • Articulate the history of the BLM projects indicating knowledge of mission, values, priorities and culture of agency. • Educate public on the relevance and important functions of the BLM Concepts Ideas that learners must understand in or- der to achieve workshop course outcomes. • Public Planning10 Volunteer Orientation
  11. 11. Planning Your Trip Workshop Agenda Time Activity Materials 20 min. Welcome & Introduction Flip Chart, PowerPoint 5 min. Agenda & Participants Facilitator & Participant Guide Guide 20 min. BLM Mindset Flip Chart/PowerPoint, Video 25 min. Making Meaning Activity Powerpoint, Flip Chart 10 min. Break 10 min. BLM Overview PowerPoint 15 min. Venn Diagram Flip Chart 30 min. BLM Priorities/Research Powerpoint, Internet, Flip Activity Chart 10 min. Break 45 min. Jigsaw Activity Internet/Flip Chart 20 min. Capstone 10 min. Debrief & Closing Flip Chart/ PowerPoint Total workshop time: Aprox. 4 hrs. Volunteer Orientation 11
  12. 12. Visual Cues Legend Planning Your Trip continued... Note: Throughout the script pages of this guide you will find icons and italicized instructions to indicate actions for each section. The blue sections indicate ideas for discussions and instructions for actions to take at certain intervals. Words in BOLD will be indications of what you will say in that particular section. The images below include a definition of each icon you will see throughout the script. Video Slide Question Flip chart Activity12 Volunteer Orientation
  13. 13. The Path - Introduction... 20 min. NOTE: To keep volunteer focus on introductions do NOT hand out Participant Guide’s until the next section. [Welcome each participant as they enter the room.] As I pass around a note card to each of you I would like5 min. you to spend 5 minutes & write down 5 questions you want to know about the BLM. When you are finished I will collect them. [Collect each card, these will be used for the volunteers capstone at the end of the workshop]. [Introduce yourself]10 min. [Have each volunteer introduce themselves and tell what department they will be working in, what they will be doing (or would like to be doing) and why they chose to volunteer for the BLM]. Volunteer Orientation 13
  14. 14. Introduction continued... Let’s talk about why we are here today - [The purpose of this training program is to expand their knowledge of the agency and its vision, mission, values, and land management practices. The goal is to engage them in the culture of the BLM and educate them on the importance of their role as ambassadors, regardless of their function within the organization. Finally, it is also intended to provide new volunteers working in various departments the opportunity to cultivate connections with other volunteers in the agency]. When I first came to the BLM... [Your experience here, be sure to include your knowledge, understanding, & connection with their mission and vision]. Would any of you like to share your experience coming into the agency?14 Volunteer Orientation
  15. 15. Agenda & Participant’s Guide 5 min. [Hand out participants guides] Right now I am handing out a Participant Guide to each of you. Each of your guide’s has an introduction section, a table of contents, and agenda for the workshop. All the slides you will see today, additional resources and contact information for different areas of information within the agency are also included. If you open to the page containing the agenda we’ll go over it briefly. [Lay groundwork for workshop environment and expectations]. [Cover your goals/outcomes for workshop]. What outcomes would you like to see by the end of the workshop? [Chart responses and post chart on the wall]. Volunteer Orientation 15
  16. 16. BLM Mindset - 20 min. Activity: [Have participants take 5 min. and define the BLM based on their understanding. Ask them: Who are they and why are they important? Chart their responses- key elements, key words, adjectives & hang chart on a wall].5 min.. Note: Be sure to come back to this chart toward the end of the workshop and see if volunteers have a different response to these questions. Now that we have created our definition of the BLM, let’s find out what we may not know. [Our public lands video]16 Volunteer Orientation
  17. 17. BLM Mindset continued... When you enter into an organization, what is one of the first things you want to know? [Chart responses] In addition to those things, you want to know the mindset of the organization, you want to understand who they are and where they’re coming from. To begin to understand that, you have to analyze their vision, mission, values. Each individual in an organization has made an agreement whether on paper or mentally to uphold and be accountable to the vision, mission, and values of that organization. Now that we have established who we think the BLM is, let’s find out how closely our perceptions match their intentions. Volunteer Orientation 17
  18. 18. Making Meaning Activity - 25 min. I want move into the next part of this workshop by doing a kind of deconstruction & reconstruction of the BLM’s mission, values, & vision. Using the BLM’s as our foundation, we are going to create our personal version of each of them. We are going to give them personal meaning. [Conduct Making Meaning Activity- see appendix]18 Volunteer Orientation
  19. 19. BLM Overview - 10 min. Looking at the Mission, Vision, & Values of the BLM, you can see the BLM is considered a small agency with a big mission. Today we manage over 260 million acres of surface land & over 700 million acres of subsurface mineral estate [such as oil, natural gas, gold etc.]. The majority of this land is distributed throughout 12 western states in the U.S, including Alaska, with the largest acreage of BLM surface land found in Nevada. [Nevada stats- 48,000,000]. Oregon is comprised of 15,700,000 acres of BLM land & WA has 400,000. Much of this land was acquired following the O & C Land Act of 1866 which we will discuss in more detail a little later. Volunteer Orientation 19
  20. 20. BLM Overview continued... The BLM is one of the few federal agencies that generates more revenue for the U.S that it spends. In 2011, the BLM contributed more than $130 billion to the US economy. [Question] What are some of the ways you can think that the BLM would generate revenue? [Mineral leasing, energy development, outdoor recreation, timber sales...] [Briefly discuss distribution of revenues - see appendix] (Question) How do you think this ties into our Mission, Vision, & Values?20 Volunteer Orientation
  21. 21. Venn Diagram Activity - 15 min. Let’s turn our attention to the 3 main areas of focus for the BLM. Commercial activities, recreation, & conservation. [Venn diagram, see appendix] [Take sticky notes from Venn diagram, and stick to chart or wall. Ask volunteers what disciplines or jobs they think could be involved in working each of the areas they defined in the activity- record responses]. The BLM’s focus is on 5 main priorities currently; [Brief description of each- see appendix] America’s Great Outdoor Initiative, New Energy, Cooperative Landscape Conservation, Youth in the Great5 min. Outdoor, Climate Change. Volunteer Orientation 21
  22. 22. Research Activity - *25 min. [Depending on group size, divide volunteers - individually or in pairs]15 min.. I would like you to choose one of the areas described in the priorities and find a current project the BLM is taking part in. Note, it must be local or at least in this state. Take 15 min. to find and research it, be prepared to present your findings. [Note key information they must find] [Give each group/volunteer *3 minutes to present on their findings- time varies depending on workshop size] [Question] What does your role contribute to the Mission, Vision, & Values? What can you do to enhance this?22 Volunteer Orientation
  23. 23. Jigsaw Activity - *45 min. We are going to shift gears now. We have spent most of the workshop talking about the BLM of the present and relating connecting its activities to its Mission, Vision, & Values. Now I want to take us back to how the BLM originated & some of the important milestones along the way. [O & C Video] [Review historical timeline key points] [Jigsaw activity- see appendix] Volunteer Orientation 23
  24. 24. Capstone Activity - 20 min. Facilitator note: [The goal of this activity is to determine whether volunteers are successfully able to execute the workshop outcomes. Hand out the index cards that volunteers wrote their questions on at the beginning of the workshop, (I recommend that you add 2 or 3 additional questions on the chart). Split volunteers into pairs and indicate that one person role play a BLM associate and one play a public citizen. (Afterwards, pairs will switch). Direct each volunteer to answer questions the best they can. Note: They don’t have to have all the “correct” answers, the idea is that they understand the agencies priorities & can convey the integrity, mindset and accountability however they answer. Watch for demeanor, passion and clarity. Listen for language in relation to BLM Mission, Vision, & Values]. [Debrief class, example discussions- what went well, what didn’t, why? What will you take away? Was anything not covered that you wanted to know?] [Refer back to BLM definition chart from beginning of workshop, has it changed?]24 Volunteer Orientation
  25. 25. Appendix Table of ContentsActivities 26 Making Meaning 27 Venn Diagram 28 Jigsaw 29Mission, Vision, & Values 305 Current Priorities 31 Revenue Distribution 32 Historical information 33BLM - Commercial, Recreation, Conservation 36Additional Resources 37 Volunteer Orientation 25
  26. 26. Meaning Making Activity- 25 min.The goal of this activity is to encourage volunteers to create their own view of what theMission, Vision, & Values of the BLM are so that it has personal meaning for them.You are welcome to do this activity in whichever way you are inspired to, however I willprovide an example for you to use if you chose.Write each of the Mission, Vision, & Values on a flip chart (or you can do this on thecomputer provided you have it on the overhead screen).For each word have a volunteer look up the meaning and read them aloud. Askvolunteers to choose the most accurate meaning for them that they feel works withinthe framework and replace the word with that meaning.For example, in the Vision, the first word we would look up would be “enhance”. Thedictionary gives 3 interpretations; to increase or improve in value, quality, desirability, orattractiveness; To make greater, as in value, beauty, or effectiveness; &, To provide withimproved, advanced, or sophisticated features.Have volunteers pick the meaning they feel fits. If none do, look up additional meanings(I would stick with no more than about 4 or 5 in the effort to save time). 26 Volunteer Orientation
  27. 27. Venn Diagram Activity- 10 min.This activity is used to engage volunteers in thinking critically about what the BLM isresponsible for managing with regards to land use, and the kinds of activities that itprovides…Please feel free to modify this activity to fit your needs and vision.Pick 3 areas of focus within the workshop, example; BLM works within 3 main areas-commercial activities, recreation, & conservation.Draw a Venn Diagram with these 3 areas in it and BLM at the center.Have participants use sticky notes to post information in each circle denoting the kindsof activities they think are conducted in each sphere.(Examples; fire, prescribed burning, suppression, wind energy, trail maintenance,forestry, grazing, planning) – for further information on each see http://www.blm.gov/or/resources/fire/index.php.(Optional: have a slide or chart that indicates some of the actual activities and areas ofoverlap).Debrief exercise and overlap.***You will use sticky notes for the next exercise.*** Volunteer Orientation 27
  28. 28. Jigsaw Activity - 45 min.**The goal of this activity is to engage volunteers in using their critical thinking skills toresearch and present key aspects of historical milestones that created the BLM in theirown way. In essence, they will become experts on their particular milestone.Begin with specific areas of content to be researched;Example- 4 areas of contentOregon & California Railroad Act, National Environmental Protection Act, Federal LandPlanning & Management Act, Chamberlain & Ferris Act, Mineral Leasing Act, EndangeredSpecies Act, Homesteading Act (if volunteers have a specific area they would like toresearch that could be an option as well so long as it’s an Act).Have participants count off 1-4 (less groups if smaller group). Ideally you want 3 or sopeople per group.Have participants get into groups of like numbers, these will be your experts.Have each group choose an area to research. Optional: if area of focus is large enoughallow groups to focus on specific areas within 1 focus area.Have each group research and discuss their particular area & take notes on chart.Allow approximately 20 minutes for research.Gather volunteers, have 1 person from each group form a new group with a memberof each other group. (See diagram below) 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 28 Volunteer Orientation
  29. 29. Jigsaw Activity Continued...Have each “expert” in the group educate the other members. Give each volunteer 5minutes to cover the key areas of their findings.Keep volunteers in groups and conduct a class debrief. Have your list of debriefquestions.ȖȖ Key points learnedȖȖ Key points they needs to knowNote: During group discussions & research sections you should be moving around theroom guiding the groups & taking note of: • What their learning • Who’s talking • What’s working & not** Time will vary depending on size of group Volunteer Orientation 29
  30. 30. BLM Mission, Vision, Values BLM Vision- To enhance the quality of life for all citizens through the balanced stewardship of America’s public lands & resources BLM Mission- To sustain the health, diversity, and productivity of the public lands for the use and enjoyment of present & future generations BLM Values- To serve with honesty, integrity, accountability, respect, courage, and commitment to make a difference. BLM Priorities- To improve the health & productivity of the land to support the BLM multiple-use mission. To cultivate community-based conservation, citizen-centered stewardship, and partnership through consultation, cooperation, & communication. To respect, value, & support our employees, giving them resources and opportunities to succeed. To pursue excellence in business practices, improve accountability to our stakeholders, and deliver better service to our customers.30 Volunteer Orientation
  31. 31. BLM 5 Current Priorities The America’s Great Outdoors initiative, which is aimed at enhancingthe conservation of BLM-managed lands and resources and reconnectingAmericans to the outdoors. The New Energy Frontier, which encourages and facilitates renewableenergy development – solar, wind, and geothermal – on the Nation’s publiclands. Cooperative Landscape Conservation, a scientific initiative that recog-nizes the need to better understand the condition of BLM-managed land-scapes at a broad level. Youth in the Great Outdoors, which supports programs and partner-ships that engage youth in natural resource management and encouragesyoung people and their families to visit, explore, and learn about the publiclands. Climate Change, which is affecting public lands in ways that could im-pact on Americans’ quality of life. The BLM is responding with two intercon-nected initiatives: a proposed landscape approach to land managementand Rapid Ecoregional Assessments, which will improve the agency’s un-derstanding of public land conditions to inform future management deci-sions. Volunteer Orientation 31
  32. 32. BLM Revenue DistributionOregon law requires that the Proceeds of Sales funds be distributed to all 36 countieson a pro rata basis that is based on the total number of square miles in each countycompared with the total number of square miles in the state.As a result, some counties received funds even though no receipts were generated bythe counties. For example, in fiscal year 1997, 16 counties received about $62,937, orabout 23 percent, of BLM’s Proceeds of Sales funds even though none of the receiptswere generated in those counties. In addition, the county that generated the largestreceipt--$167,885--received only $4,572, or less than 3 percent of its receipts, from thestate.Oregon law requires that the counties use the funds for the repair and/or constructionof roads and bridges and therefore distributes the funds to all counties in the belief thatroads and bridges benefit the entire state.Oregon distributed, on a quarterly basis, all Mineral Leasing funds received from BLMand MMS to the counties in which the funds were generated because the amount of thefunds involved was insignificant.Oregon law specifies that the BLM and MMS Mineral Leasing funds that it distributes toits counties be used to support public schools or the construction or maintenance ofpublic roads. 32 Volunteer Orientation
  33. 33. Historical InformationFederal Land Planning & Management Act (FLPMA) Highlights- 1976This ambitious Act both recognized the value of our Nation’s public landsand provided a framework in which they could be managed in perpetu-ity for the benefit of present and future generations. It defined BLM’s mis-sion as one of multiple use -- a new concept for the times, but which todaystands as our agency’s great strength. FLPMA provides us with the tools weneed to cooperatively and creatively manage the public lands, and in theprocess, dispel the notion that a variety of uses and resources cannot co-exist.National Environmental Protection Act (NEPA) Highlights- Signed byRichard Nixon Jan 1, 1970Congress recognized that nearly all federal activities affect the environmentin some way and mandated that before federal agencies make decisions,they must consider the effects of their actions on the quality of the humanenvironment. The law was established to foster and promote the generalwelfare, to create and maintain conditions under which man and naturecan exist in productive harmony, and fulfill the social, economic, and otherrequirements of present and future generations of Americans.Homesteading Act Highlights -1862In 1862, the Homestead Act was passed and signed into law. The newlaw established a three-fold homestead acquisition process: filing anapplication, improving the land, and filing for deed of title. Any U.S.citizen, or intended citizen, who had never borne arms against the U.S.Government could file an application and lay claim to 160 acres of surveyed Volunteer Orientation 33
  34. 34. Historical Information Continued...Government land. For the next 5 years, the homesteader had to live on theland and improve it by building a 12-by-14 dwelling and growing crops.After 5 years, the homesteader could file for his patent (or deed of title) bysubmitting proof of residency and the required improvements to a localland office.Mineral Leasing Act highlights - 1920A United States federal law that authorizes and governs leasing of publiclands for developing deposits of coal, petroleum, natural gas and otherhydrocarbons, in addition to phosphates, sodium, sulphur, and potassiumin the United States. Previous to the act, these materials were subject tomining claims under the General Mining Act of 1872.Endangered Species Act (ESA) Highlights - 1973The purpose of the ESA is to protect and recover imperiled species andthe ecosystems upon which they depend. It is administered by the U.S.Fish and Wildlife Service and the Commerce Department’s National MarineFisheries Service. It recognized that our rich natural heritage is of “esthetic,ecological, educational, recreational, and scientific value to our Nation andits people.” It further expressed concern that many of our nation’s nativeplants and animals were in danger of becoming extinct.O&C Lands Act Highlights - 1937Active federal management of the Oregon O&C lands began with thepassage of the O&C Lands Act of August 28, 1937. This law provides theauthority for management of O&C lands along with Coos Bay Wagon Roadlands.34 Volunteer Orientation
  35. 35. Historical Information Continued...The O&C Lands Act placed management jurisdiction of the landsunder the United States Department of the Interior, and directed thattimberlands be managed: . . . for permanent forest production, and the timber thereon shall besold, cut, and removed in conformity with the principal of sustainedyield for the purpose of providing a permanent source of timber supply,protecting watersheds, regulating stream flow, and contributing to theeconomic stability of local communities and industries, and providingrecreational facilities . . .(43 U.S.C. §1181a) Volunteer Orientation 35
  36. 36. Additional ResourcesThere are many links and articles full of information on the BLM Oregon website. Thereare also several other states that have BLM websites, as well as a national website and aNational Training Center website. I highly reccommend you browse these sites and seewhat resources you might be able to use.BLM Oregon Home Website:http://www.blm.gov/or/index.phpBLM YouTube Website:http://www.youtube.com/user/BLMOREGONAbout the BLM- Background & history synopsis:http://www.blm.gov/or/about/blmfacts2.php 36 Volunteer Orientation
  37. 37. Thank You!Your part in engaging our volunteers is valuable to oursuccess at the BLM. We appreciate the time, effort &passion you put into facilitating this workshop. If youhave any questions or comments, you are welcome to contact me. Sabrina Goff tru2type@yahoo.com (541)953-9833

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