An introduction to SDL Studio GroupShare 2014

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For teams of translators working in collaboration and using SDL Trados Studio, this is a fantastic way to share Translation Memory, Terminology and Project information. SDL GroupShare 2014 offers a …

For teams of translators working in collaboration and using SDL Trados Studio, this is a fantastic way to share Translation Memory, Terminology and Project information. SDL GroupShare 2014 offers a robust and hugely scalable solution for translation teams to work simultaneously on larger projects.

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  • 1. SDL Studio GroupShare An introduction… SDL Proprietary and Confidential
  • 2. For sharing Translation Memory, Terminology Translation Project Information between collaborative teams
  • 3. The challenge
  • 4. Challenges for translators and reviewers Different Locations Translation Memory is not shared Difficult to communicate progress
  • 5. Challenges for translators and reviewers Difficult to share terminology Confusion over the most recent version
  • 6. Distributed teams Translator Reviewer Translator Project Manager Translator
  • 7. Options for Sharing Translation Create Project with SDL Trados Studio Professional Good - send out packages to translation teams - packages contain a copy of the project TM and Terms Better - send out packages to translation teams - packages contain links to shared TM and Terms
  • 8. The problem with packages Project Manager Translator Reviewer or Translator Project Manager Reviewer
  • 9. The problem with packages Project Manager
  • 10. Your Solution
  • 11. Solved by a centralised server Translator Reviewer Project Manager
  • 12. Options for Sharing Translation Create Project with SDL Trados Studio Professional Good - send out packages to translation teams - packages contain a copy of the project TM and Terms Better - send out packages to translation teams - packages contain links to shared TM and Terms Best - publish the project to a GroupShare Server - invite team to work collaboratively
  • 13. Translation Memory Translation Projects Terminology
  • 14. To share… Translation Memory Terminology Consistent branding and technical terms Projects Live, shared translation memory Terminology Translation Memory Share translation projects in a central location Projects SDL Studio GroupShare
  • 15. Proven Technology MultiTerm Server Project Server TM Server Consistent branding and technical terms Live, shared translation memory MultiTerm Server TM Server Share translation projects in a central location Project Server SDL Studio GroupShare
  • 16. Sharing Translation Memory (TM Server) Server based Translation Memory: • Concurrent access – Enabling access for hundreds of team members • Live Updates – So that team members benefit from each others work • Centralised – For back-up and protection of valuable intellectual property
  • 17. Sharing Terminology (MultiTerm Server) Server based Terminology Management: • Concept Based Terminology – Far more than just a glossary – Active and Deprecated Terms – Pictorial Representation – References to external resources via hyperlinks – Multilingual – One term (word) to several concepts, and vice versa • Centralised control of Corporate Terms – Protecting brand across global organisations • Common access across the entire organisation – Enabling access for marketing, tech docs, sales, product development
  • 18. Sharing Projects (Project Server) • Extends TM sharing to include new assets – Source files and reference documents accessible on the server: no need to send them out (Fleur: see notes below) – Live sharing of Project Settings (E.g. common QA checking) • Live Progress Updates – Reporting to track project completion – Version tracking of documents • Secure Assignment and Notification [NEW!] – Allocate team members specific files – Team members manage project workflow themselves – Notification via email occurs automatically
  • 19. Organising your teams in GroupShare • Tree Structure groups your team members by “organisation” – by client – by project – by type of team member • Organise Projects and Teams – Allocate team members to specific organisations – Always work in same way, or customise to suit the project • Changes cascade through the organisation – Adjust at a level affect those below – Fleur: I think I would take out this point, as it sounds a little vague and might be too detailed for a demo
  • 20. SDL Studio GroupShare 2014 What’s New?
  • 21. Secure Task Assignment on Project Server • Enhanced collaboration for translation teams working with Studio and MultiTerm – Secure task assignment to users using the concept of project phases • Preparation • Translation • Review • Finalisation – Files can move freely within these phases – back and forth as needed – Users can only see the files assigned to them – Permissions based on existing roles based system 21
  • 22. Demonstration 22
  • 23. Extending the GroupShare Platform REST-based Web Services API for GroupShare • Lightweight API access to core server functionality – TM, terminology lookup – Project tracking + publishing – User management • Interesting for large scale users – Integrate MultiTerm or TM lookup into Intranet search – Optimise user management – Create a mobile app that allows you to track projects 23
  • 24. Benefits
  • 25. Sharing and Team Working  Central repository for all project files.  Team members instantly benefit from each others work  Team progress is visible to all  Project reports track progress  Team is connected
  • 26. Quality and Consistency  Centralized asset management  Everyone uses the correct files.  Terminology is up to date  Maximum leverage
  • 27. Project Efficiency  Project files are shared from a central collaboration hub  Controlled document versions  Less file maintenance  Instant access to project progress.
  • 28. Security and Control  Centralized back up of valuable translation assets  Centralized user management  Capacity to manage all sizes of team.
  • 29. Removes dependency on specific employees Collaboration Drives Efficiency More reliable translation process. Simpler solution to manage Proven technology
  • 30. Why SDL Studio GroupShare? • Live, real-time sharing of resources and stats updates • Seamless integration with Studio • Robust and proven capabilities • Complete terminology, not just a glossary • Integration with the translation supply chain • Unique extensibility with SDL OpenExchange • Connect with SDL Trados Studio Starter
  • 31. Translation Memory Translation Projects Terminology
  • 32. Copyright © 2008-2013 SDL plc. All rights reserved. All company names, brand names, trademarks, service marks, images and logos are the property of their respective owners. This presentation and its content are SDL confidential unless otherwise specified, and may not be copied, used or distributed except as authorised by SDL.