SCS Guide to Upgrading from GAP to GlobalG.A.P.

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Understand the requirements to upgrade your food safety from GAP to GFSI-level GlobalG.A.P. certification with this SCS Global Services Guide.

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SCS Guide to Upgrading from GAP to GlobalG.A.P.

  1. 1. SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 1
  2. 2. We’ll Get You Through It:What to Expect when Upgrading from GAP to GlobalG.A.P.All major retailers now require suppliers to have GFSI level food safety certification. Somealso require a CoA [certificate of analysis] showing product has tested pathogen free. Havinga GlobalG.A.P. certification can open up new sales channels for you.Start the Process NOW: When planning to upgrade your GAP food safety to GFSI certificationlevel, remember that records must be available for no less than 90 days and the overallcertification process can take 90 days or more. If non-conformities requiring correction arefound in your final audit, expect an additional 30-45 days for the certificate to be issued.Prepare for Changes in ReportingMany elements of Global G.A.P. are not required by your current GAP level audits:  Worker health and safety, including worker welfare and sub contractors  The impact of farming on the environment and biodiversity (an environmental conservation plan is needed)  Energy use records  Soil management procedures  Integrated Pest Management (IPM)  Plant Protection Product Storage Remember: A self assessment using the GlobalGAP checklist must be completed and corrective actions must be taken prior to your first inspection.Differences to Anticipate when Upgrading from GAP level The major differences between a traditional GAP audit and a GlobalG.A.P. audit are, 1. Risk assessments need to be documented and assessment results must instruct your policies and standard operating procedures going forward. 2. Additional elements of your farm/field management are assessed. 3. An internal pre-assessment step is required prior to the Inspection. NOTE: Global GAP registration is required prior to the Global GAP inspection and records are reviewed for the 3 months prior to the inspection or from the date of registration, whichever is longer.SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 2
  3. 3. GlobalG.A.P. Required DocumentationRisk assessments including the following are needed for operations considering a GlobalGAPaudit:Whole Farm: Data for all sites registered for certification, including information related to all risks (such as pollution or water table contamination). Details on any hazards to worker health and safety, with detail on health and safety procedures that address any issues identified in the risk assessment. Details on food defense mitigation and proof that there are procedures in place to address identified food defense risks. Details on the handling of any genetically modified material (crops and trials) setting out strategies to minimize contamination risks, such as accidental mixing of adjacent non-GM crops and maintaining product integrity (IF APPLICABLE). Details on procedures related to employee hygiene. Crops Base: Details on organic fertilizer use, which considers its source and characteristics before application (IF APPLICABLE). Data showing annual impacts of irrigation/fertigation water pollution. Details of inorganic fertilizer use, and whether a covered area is provided for storage (Including details such as: fertilizer type, weather conditions, temporary storage). Fruits and Vegetables: Details on employee hygiene (including during harvest) which includes the temperature range and humidity controls in the packing area. Note: HACCP style hazard analysis is accepted.Lists including the following are needed for operations considering a GlobalGAP audit: Details on any plant protection products that are used and/or approved for use on crops being grown. Details on post-harvest plant protection products that are used and/or approved for use on crops being grown (IF APPLICABLE). Details on all possible waste products and/or sources of pollution found in every area of the business.SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 3
  4. 4. Begin the GlobalG.A.P. Certification ProcessThe first step in starting the process is to complete an application form that can be found onthe SCS web site. Upon receipt of your application, SCS will scope and source the servicesrequested by your company and shortly thereafter provide you with our proposal.We recommend that you review the following documents that contain requirements forGlobalGAP certification. The following documents can be found at the GLOBALG.A.P. web pageand are listed individually below:GLOBALG.A.P. Control Points and Compliance Criteria Integrated Farm Assurance IntroductionVersion 4.0-2_Feb12GLOBALG.A.P. Control Points and Compliance Criteria Integrated Farm Assurance All FarmsVersion 4.0-1_Feb12GLOBALG.A.P. Control Points and Compliance Criteria Integrated Farm Assurance Fruit andVegetables Crops Base Version 4.0-1_Feb12GLOBALG.A.P. Control Points and Compliance Criteria Integrated Farm Assurance Fruits &Vegetables Version 4.0-1_Feb12As you pursue certification, remember that the two keys to an expedited timeline are yourefforts to develop a strong working knowledge of the GlobalG.A.P. standard and closecoordination with SCS on setting an on-site audit date.SCS fees for GlobalG.A.P. certification are built from a commitment to making certificationservices cost-effective for all prospective clients, both large and small. Our charges arereflective of the actual work performed, within a limited sliding scale fee structure.Specific ServicesGlobalG.A.P. Option 1 - For individual producers and multi-site operations.EXAMPLE 1: Individual producer applies for GLOBALG.A.P. certification. The individualproducer will be the certificate holder, once certified.EXAMPLE 2: Multi-site operation where an individual or one organization owns severalproduction locations, which are not separate legal entities, such as an individual producer orlarge company has several farms that all belong to the producer or company and are centrallymanaged by the producer or company or several farm managers. In this scenario allproduction areas of the certified product(s) need to be inspected and comply with the standardbefore a certificate can be issued.GlobalG.A.P. Option 2 - For producer groups: SCS does not offer certification at this time.SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 4
  5. 5. GlobalG.A.P. Food Safety Certification Program - Process Diagram Contact with Applicant. Applicant is provided with Application Form, introductoryApplication Stage letter or email, related cost information, and access to SCS GLOBALG.A.P. Certification Manual Applicant completes and returns Application Form SCS provides Work Order, SCS Assessment Services Agreement and GLOBALG.A.P. Sub-license and Certification Agreement Applicant returns signed work order and Agreements. Information reviewed for completeness by SCS GLOBALG.A.P. registration form sent. Applicant returns signed registration form which is received and all details are checked. SCS enters applicant information into the GLOBALG.A.P. database forEvaluation and producer to become GLOBALG.A.P. registered. A GLOBALG.A.P. number is generated which is a unique identifier for all GLOBALG.A.P. activities. AfterReporting Stage accepted registration status is received, SCS schedules a GLOBALG.A.P. audit with qualified auditor or inspector (whichever is applicable). Audit Plan is sent to applicant to agree and confirm scope of audit. Audit conducted. Any non-compliance issues found during audit must be satisfactory corrected within the agreed upon timetable between producer and auditor, not to exceed 28 calendar days from the date of the warning. Evidence of the resolution of non-compliances (if applicable) provided, in such forms as documentary or photographic evidence. SCS evaluates corrective actions. Certification decision is made within a maximum of 28 calendar daysCertification Decision after closure of any outstanding non-conformances.Stage Audit results entered into GLOBALG.A.P. Database. Producer (or Producer group) receives full written audit report. Maintenance of GLOBALG.A.P. certification.Re-Certification The registration of the producer and the proposed products for the relevant scopes must be reconfirmed with SCS annually before the expiry date.SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 5
  6. 6. Partial Sample GlobalG.A.P. Audit Checklist: All FarmSCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 6
  7. 7. SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 7
  8. 8. SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 8
  9. 9. SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 9
  10. 10. SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 10
  11. 11. SCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 11
  12. 12. SCS Offers Training Classes to Prepare YouSCS provides food safety training courses that help producers, manufacturers, and handlersreduce risks, prepare for audits and meet food safety regulations. Our expert trainers have onthe job experience and can tailor the curricula to meet your needs. Certificates of Attendanceare awarded to all attendees.Our GlobalG.A.P. Trainers will personally engage your interest while guiding you through all ofthe regulations and control points covered during an audit for the “All Farm - Crops Base” and“Fruit and Vegetable” scopes. This training guides you on a journey through the actual auditchecklists used to grade your operation during the GlobalG.A.P. audit.Your professional SCS trainer pulls examples from personal audit experience, presents casestudies and answers all your personal questions. You’ll review risk assessment procedures,scope and legal entity, records requirements, testing requirements and acceptable proof, andThe Produce Safety Standard (PSS) option (a more limited certification made just for the U.S.market).Pathogen Testing When CoAs are RequiredSCS offers testing of fresh produce, products, water, equipment and facilities formicrobiological verification of a food safety policy or program. Our labs utilize ELISA methodsfor rapid screening of pathogens, and conduct confirmation using US FDA BAM (BacterialogicalAnalytical Method) methods or quantitative polymeric chain reaction (PCR) methods ifappropriate.When testing for pathogens, we recommend that environmental testing and swabs beconducted monthly, and that product verification be done on a lot-by-lot basis along with a"hold and release" approach. SCS follows the GAP Metrics protocol for water testing andmonitoring.Custom Solutions Built to Serve Your NeedsFor more information: Nova Sayers SCS Food and Agriculture Business Development Director 510.452.9083 nsayers@scsglobalservices.comSCS Global Services | 2000 Powel St., Suite 600 | Emeryville, CA 94608 | 510.452.8000 Page | 12

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