CUA LSC818 2007


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Lecture given in LSC818 on metadata in special libraries. Emphasis on Smithsonian Institution Libraires

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  • CUA LSC818 2007

    1. 1. Catholic University LSC #818 The Special Library/Information Center Suzanne C. Pilsk Smithsonian Institution Libraries [email_address]
    2. 2. Special Libraries Association <ul><li>Professional Association Specifically for Special Librarians </li></ul><ul><li>Activities </li></ul><ul><li>Conference, Lectures, Tours, Bookclub, Dine-A-Rounds, </li></ul><ul><li>Workshops, Young Professionals & Graduate Students events. </li></ul><ul><li>Communications </li></ul><ul><li>Chapter Notes Newsletter, Listserv </li></ul><ul><li>Networking </li></ul><ul><li>Job finding </li></ul><ul><li>Assistance in new aspects of work </li></ul>
    3. 3. Facts and Figures <ul><li>Smithsonian Institution Libraries </li></ul><ul><ul><li>Washington, D.C. </li></ul></ul><ul><ul><ul><li>Anacostia Museum & Center for African American History and Culture Library </li></ul></ul></ul><ul><ul><ul><li>Anthropology Library </li></ul></ul></ul><ul><ul><ul><li>Botany and Horticulture Library </li></ul></ul></ul><ul><ul><ul><li>The Dibner Library of the History of Science and Technology </li></ul></ul></ul><ul><ul><ul><li>Freer Gallery of Art and Arthur M. Sackler Gallery Library </li></ul></ul></ul><ul><ul><ul><li>Hirshhorn Museum and Sculpture Garden Library </li></ul></ul></ul><ul><ul><ul><li>Joseph F. Cullman 3rd Library of Natural History </li></ul></ul></ul>
    4. 4. Facts and Figures <ul><ul><li>Washington, D.C. (continued) </li></ul></ul><ul><ul><ul><li>Museum Studies & Reference Library </li></ul></ul></ul><ul><ul><ul><li>National Air and Space Museum Library </li></ul></ul></ul><ul><ul><ul><li>National Museum of American History Library </li></ul></ul></ul><ul><ul><ul><li>National Museum of Natural History Library </li></ul></ul></ul><ul><ul><ul><li>National Postal Museum Library </li></ul></ul></ul><ul><ul><ul><li>National Zoological Park Library </li></ul></ul></ul><ul><ul><ul><li>Smithsonian American Art Museum/National Portrait Gallery Library </li></ul></ul></ul><ul><ul><ul><li>Warren M. Robbins Library, National Museum of African Art </li></ul></ul></ul>
    5. 5. Facts and Figures <ul><li>Smithsonian Institution Libraries </li></ul><ul><ul><li>Suitland, Md. </li></ul></ul><ul><ul><ul><li>Museum Support Center Library </li></ul></ul></ul><ul><ul><ul><li>National Museum of the American Indian Library </li></ul></ul></ul><ul><ul><li>Edgewater, Md. </li></ul></ul><ul><ul><ul><li>Smithsonian Environmental Research Center Library </li></ul></ul></ul><ul><ul><li>New York City </li></ul></ul><ul><ul><ul><li>Cooper-Hewitt, National Design Museum Library </li></ul></ul></ul><ul><ul><li>Republic of Panama </li></ul></ul><ul><ul><ul><li>Smithsonian Tropical Research Institute Library </li></ul></ul></ul>
    6. 6. Facts and Figures <ul><li>African Art </li></ul><ul><li>African American History and Culture </li></ul><ul><li>Anthropology </li></ul><ul><li>American Art </li></ul><ul><li>American History </li></ul><ul><li>Asian and Middle Eastern Art </li></ul><ul><li>Aviation history and Space Flight </li></ul><ul><li>Design and Decorative Arts </li></ul><ul><li>Environmental Management and Ecology </li></ul><ul><li>History of Science and Technology </li></ul><ul><li>Latino History and Culture </li></ul><ul><li>Materials Research </li></ul><ul><li>Modern and Contemporary Art </li></ul><ul><li>Museology </li></ul><ul><li>Native American History and Culture </li></ul><ul><li>Natural History </li></ul><ul><li>Postal History </li></ul><ul><li>Tropical Biology </li></ul><ul><li>Trade Literature </li></ul><ul><li>World’s Fair Ephemera </li></ul>
    7. 7. Facts and Figures <ul><li>Total volumes </li></ul><ul><ul><li>> 1.5 million </li></ul></ul><ul><ul><li>50,000 are rare books </li></ul></ul><ul><ul><li>10,000 manuscripts </li></ul></ul><ul><li>Trade Catalogs </li></ul><ul><ul><li>> 500, 000 items </li></ul></ul><ul><ul><li>> 30,000 companies </li></ul></ul><ul><ul><li>dating from the 1800s </li></ul></ul>
    8. 8. Facts and Figures <ul><li>109 Smithsonian Libraries Staff </li></ul><ul><li>16 Souls in Cataloging Services (with contractors) </li></ul>
    9. 9. Integrated Library System <ul><ul><li>Smithsonian Institution Research Information System (SIRIS) </li></ul></ul><ul><ul><li>MARC </li></ul></ul><ul><ul><li>AACR2r </li></ul></ul><ul><ul><li>ISBD </li></ul></ul><ul><ul><li>LC Classification </li></ul></ul><ul><ul><li>LC Subject Headings </li></ul></ul>
    10. 10. Traditional Cataloging <ul><li>Monographs </li></ul><ul><li>Serials </li></ul><ul><li>Videos </li></ul><ul><li>Microfilm/fiche </li></ul><ul><li>Sound Recordings </li></ul><ul><li>Electronic Resources </li></ul>
    11. 11. Traditional Cataloging <ul><li>OCLC </li></ul><ul><li>Program for Cooperative Cataloging </li></ul><ul><ul><li>NACO </li></ul></ul><ul><ul><li>SACO </li></ul></ul><ul><ul><li>BIBCO </li></ul></ul>
    12. 12. What’s So Special? <ul><li>Public Museum </li></ul><ul><li>Smithsonian Institution is the largest museum complex in the world … “The Nation’s Attic” </li></ul>
    13. 13. What’s So Special? <ul><li>Research Institution </li></ul><ul><li>“ Increase and Diffusion of Knowledge” </li></ul>
    14. 14. What’s So Special? <ul><li>SI Libraries serves </li></ul><ul><ul><li>Curators </li></ul></ul><ul><ul><li>Researchers </li></ul></ul><ul><ul><li>Post-Docs </li></ul></ul><ul><ul><li>Museum Administrators </li></ul></ul><ul><ul><li>Public </li></ul></ul>
    15. 15. What’s So Special? <ul><li>Author: National Geographic Society (U.S.). National Geographic Maps  </li></ul><ul><li>Title: Atlas of the world [cartographic material] / [prepared by National Geographic Maps for the Book Division]. </li></ul><ul><li>Edition: 8th ed. </li></ul><ul><li>Publisher: Washington, D.C. : National Geographic Society, c2005. </li></ul><ul><li>Description: 1 atlas (1 v. (various pagings)) : col. ill., col. maps ; 47 cm. </li></ul><ul><li>939 </li></ul>
    16. 16. What’s So Special? <ul><li>Author: Marshall, Ray </li></ul><ul><li>Title: The plane : watch it work by operating the moving diagrams! / Ray Marshall & John Bradley. </li></ul><ul><li>Publisher: Harmondsworth, Middlesex, England, 1985. </li></ul><ul><li>Summary: Text and movable, pop-up illustrations reveal the internal workings of an airplane. Includes instructions and materials for making a paper model airplane. </li></ul><ul><li>Subject:  </li></ul><ul><li>Airplanes – Juvenile literature. </li></ul><ul><li>Toy and movable books -- Specimens </li></ul><ul><li>Airplanes </li></ul><ul><li>83 </li></ul>
    17. 17. What’s So Special? <ul><li>Author: Glascoff, W.G. </li></ul><ul><li>Title: Theory of aircraft flight / / W.G. Glascoff. </li></ul><ul><li>Publisher: Maxwell Air Force Base, Alabama : Air Force Junior ROTC, Air University, 1969. </li></ul><ul><li>Description: viii, 110 p. : ill. ; 22 cm. </li></ul><ul><li>At head of title: Aerospace education II. </li></ul><ul><li>Includes bibliographical references and index. </li></ul><ul><li>Subject:  </li></ul><ul><li>Aerodynamics </li></ul><ul><li>Airplanes </li></ul><ul><li>Flight – Handbooks, manuals, etc. </li></ul><ul><li>0 </li></ul>
    18. 18. What’s So Special? <ul><li>Author: Galilei, Galileo, 1564-1642 </li></ul><ul><li>Title: Letter [manuscript] </li></ul><ul><li>Publisher: 1635. </li></ul><ul><li>Description: 1 item (2 p.) </li></ul><ul><li>Summary: A.L.S. (1635 Mar. 12) to Peiresc ; in Italian. </li></ul><ul><li>Added Author: Peiresc, Nicolas Claude Fabri de, 1580-1637. </li></ul><ul><li>0 </li></ul>
    19. 19. A library is a library is a library?
    20. 20. Digital Editions
    21. 25. Online Exhibitions
    22. 28. Digital Collections
    23. 29. On Display
    24. 30. Digital Library <ul><li>Virtual Library </li></ul><ul><li>A “library without walls” in which the collections do not exist on paper, … or other tangible form at a physical location but are electronically accessible in digital format via computer networks. </li></ul><ul><li>- - Online Dictionary for Library and Information Science </li></ul>
    25. 31. Digital Library <ul><li>A library in which a significant proportion of the resources are available in machine-readable format … accessible by means of computers. </li></ul><ul><li>The digital content may be locally held or accessed remotely via computer networks. </li></ul><ul><li>In libraries, the process of digitization began with the catalog, moved to periodical indexes and abstracting services, then to periodicals and large reference works, and finally to book publishing. </li></ul><ul><li>- - Online Dictionary for Library and Information Science </li></ul>
    26. 32. Digital Library <ul><li>Electronic Journals & Databases </li></ul><ul><li>Digital Editions </li></ul><ul><li>Online Exhibitions </li></ul><ul><li>Online Catalog </li></ul><ul><li>Digital Reference </li></ul>
    27. 33. Digital Library <ul><li>Born Digital – Still require access </li></ul><ul><li>Each of these has a “metadata specialist” involved </li></ul>
    28. 34. If you digitize it… <ul><li>Will they find it? </li></ul>
    29. 35. Search Gone Bad!
    30. 36. MARC AACR LCSH/LCCS ISBD Feed the cat Pick up dry cleaning MODS XML Dublin Core Facetted METs TEI FRBR Access Hierarchical Faceted relatedItem Milk, eggs, lactaid Add hotdogs to grocery list Dewey Tag Clouds
    31. 38. IFLA’s Functional Requirements for Bibliographic Data To Find To Identify To Select To Obtain To USE
    32. 39. Metadata <ul><li>Webopedia defines: </li></ul><ul><li>“ Data about data. Metadata describes how and when and by whom a particular set of data was collected, and how the data is formatted. Metadata is essential for understanding information stored in data warehouses and has become increasingly important in XML-based Web applications.” </li></ul>
    33. 40. Metadata
    34. 41. Metadata
    35. 43. Metadata: MARC <ul><li>MARC </li></ul><ul><li>Oscar Mayer & Co. </li></ul><ul><li>245 Pronto Pup : hot dogs hamburgers </li></ul><ul><li>Frankfurters </li></ul><ul><li>650 Hot dog stands </li></ul><ul><li>650 Hamburgers </li></ul><ul><li>650 Cookery (Beef) </li></ul>
    36. 44. Metadata: Real MARC <ul><li>02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ ­aagr03000069 //r582‑ ­a14018362‑ ­aABY6485LB‑ ­a(OCoLC)ocm00751549‑ ­aU.S. Dept. of Agr. Libr.­cRIU­dOCL­dCHS­dSER­dSMI­dWaOLN‑ ­aSMI$­aSMIM­aSMIE­aSMIB‑00­aQL354­b.S5‑1 ­aOscar Mayer & Co.‑10­aPronto pup:­bhot dogs hamburgers/­ca Oscar Mayer and Company.‑ ­aNew Orleans, La. :­bBourbon Street Foods,­c2000. </li></ul>
    37. 45. Metadata: MARCXML <ul><li><?xml version=&quot;1.0&quot; encoding=&quot;UTF-8&quot; ?> </li></ul><ul><li><collection xmlns=&quot;; xmlns:xsi=&quot;; xsi:schemaLocation=&quot;;> </li></ul><ul><li><record><leader>02761nam a2200469 4500</leader> </li></ul><ul><li><controlfield tag=&quot;001&quot;>459797</controlfield> </li></ul><ul><li><controlfield tag=&quot;005&quot;>20050131154400.0</controlfield> </li></ul><ul><li><controlfield tag=&quot;008&quot;>731129m19021933enk b 000 0 lat c</controlfield> </li></ul><ul><li><datafield tag=&quot;010&quot; ind1=&quot; &quot; ind2=&quot; &quot;> </li></ul><ul><li><subfield code=&quot;a&quot;>agr03000069 //r582</subfield> </li></ul><ul><li></datafield> </li></ul>
    38. 46. Metadata: MARCXML (cont.) <ul><li><datafield tag=&quot;110&quot; ind1=“2&quot; ind2=&quot; &quot;> </li></ul><ul><li><subfield code=&quot;a&quot;>Oscar Mayer & Co.</subfield> </li></ul><ul><li></datafield> </li></ul><ul><li><datafield tag=&quot;245&quot; ind1=&quot;1&quot; ind2=&quot;0&quot;> </li></ul><ul><li><subfield code=&quot;a&quot;>Pronto pup:</subfield> </li></ul><ul><li><subfield code=&quot;b&quot;>hot dogs hamburgers /</subfield> </li></ul><ul><li><subfield code=&quot;c&quot;>Oscar Mayer Company</subfield> </li></ul><ul><li></datafield> </li></ul>
    39. 47. Metadata
    40. 48. Metadata <ul><li>Dublin Core </li></ul><ul><li>Creator: </li></ul><ul><li>Oscar Mayer & Co. </li></ul><ul><li>Subject: </li></ul><ul><li>Frankfurters </li></ul>
    41. 49. Metadata <ul><li>MODS </li></ul><ul><li><name type= “corporate”> </li></ul><ul><li><namePart> </li></ul><ul><li>Oscar Mayer & Co. </li></ul><ul><li></namePart> </li></ul><ul><li></name> </li></ul><ul><li><subject authority= “lcsh”> </li></ul><ul><li><topic> </li></ul><ul><li>Frankfurters </li></ul><ul><li></topic> </li></ul><ul><li></subject> </li></ul>
    42. 50. Metadata
    43. 53. ACCESS
    44. 54. ACCESS
    45. 55. ACCESS
    46. 56. ACCESS
    47. 57. Embedded Metadata
    48. 58. ACCESS <ul><li>Cataloging staff participated in OCLC’s pilot project called “CORC” </li></ul><ul><ul><li>Harvesting metadata to start a record </li></ul></ul><ul><ul><li>Create / edit in MARC tags </li></ul></ul><ul><ul><li>Cross walk to Dublin Core </li></ul></ul>End results: Records in OCLC, RLG, SIRIS, And traveling “CIP” data
    49. 59. Feedback Christopher G. Mulin Special Collections Librarian Mansfield Library, The University of Montana-Missoula Very glad you've added this-- I'm going to recommend  we make an online catalog record for  this  link [ Horse in Blackfoot Culture ].  At our university, this gets heavy use, and  only the locked Special Collections copy has reliably been available.
    50. 60. Metadata and Search Engines <ul><li>Feh </li></ul>
    51. 65. <ul><li>Other things popping up in the cataloging/ metadata world… </li></ul>Share… Repurpose… Reuse… Expose… Share… Repurpose… Reuse… Expose…
    52. 66. XML <ul><li>“ And on the highest level, it’s a philosophy for information handling that seeks maximum usefulness and flexibility for data by refining it to its purest and most structured form.”—Erik Ray </li></ul>
    53. 67. OAI
    54. 68. National Science Digital Library
    55. 70. MODS METS XML Dublin Core FRBR TEI
    56. 71. Beyond the Traditional <ul><li>Taxonomic Literature </li></ul><ul><li>Beyond the Scan…Beyond the Re-Keyed </li></ul><ul><li>Marking up the data in metadata schemas </li></ul><ul><li>Data at the finger tips of the users </li></ul>
    57. 72. Scientific Taxonomic Data
    58. 75. Electronic Field Guide
    59. 76. Plant Exploration and Discovery
    60. 77. In the 21 st Century
    61. 78. MARC LCSH/LCCS ISBD Feed the cat Pick up dry cleaning Milk, eggs, lactaid Make dentist appt. AACR
    62. 80. eBCA: Biologia Centrali-Americana
    63. 81. Biodiversity Heritage Library
    64. 82. Biodiversity Heritage Library <ul><li>American Museum of Natural History </li></ul><ul><li>Field Museum </li></ul><ul><li>Natural History Museum </li></ul><ul><li>Smithsonian Institution </li></ul><ul><li>Missouri Botanical Garden </li></ul><ul><li>New York Botanical Garden </li></ul><ul><li>Royal Botanical Garden </li></ul><ul><li>Botany Libraries, Harvard University </li></ul><ul><li>Ernst Meyer Library of the Museum of Comparative Zoology </li></ul><ul><li>Marine Biological Laboratory/ Woods Hole Oceanographic Institution </li></ul>
    65. 84. Biodiversity Heritage Library
    66. 85. Biodiversity Heritage Library
    67. 86. On The Cataloging Horizon <ul><li>Rule Changes </li></ul><ul><ul><li>AACR revised to RDA: Resource Description and Access </li></ul></ul><ul><li>Not just MARC </li></ul><ul><li>Not just LC Standards </li></ul><ul><li>FRBR </li></ul><ul><li>Manifestations </li></ul>
    68. 87. Future <ul><li>Metadata beyond ILS </li></ul><ul><li>Metadata-ists for Digital Repositories </li></ul><ul><li>Metadata needs for Digital Archiving </li></ul><ul><li>Metadata Managers </li></ul><ul><li>Cataloging in the age of Google </li></ul>
    69. 88. What Else? <ul><li>Free-ing metadata out of the bounds of ILS </li></ul><ul><li>Organization of information in non-traditional forms </li></ul><ul><li>Get data to the people where ever that may be </li></ul><ul><li>Not your grandma’s cataloger anymore </li></ul>
    70. 89. Suzanne C. Pilsk Smithsonian Institution Libraries [email_address]