All-Hazard     SchoolEmergency Planning
www.sesameworkshop.org/initiatives/emotion/ready
   NYS Executive Law             Responsibilities    Article 2-B                   include:       (updated 2010)        ...
Division of Homeland Security        and Emergency Services   Created by the Legislature in July 2010   Comprised of fiv...
Why do schools need to plan?
November 16, 1989                “It made a                 boom                 sound, and                 everyone      ...
http://www.recordonline.com/archive/2005/02/27/bmmk300.htm
School Emergency Planning   in New York State Schools  Commissioner’s    Regulation to        developdistrict-wide school ...
Commissioner’s Regulation            155.17   Develop plans for:     cancellation     early dismissal     evacuation  ...
Safe Schools Against             Violence in Education                (Project SAVE)   Project SAVE - July 24, 2000   Di...
The Process   Engage : staff, students, transportation    and food supervisors, school nurse,    mental health, school bo...
The ProcessEvaluate: what are the potential hazards in and around the school facility - a hazard analysis
Emergency plans should be developed using a               multihazard approach.   Severe weather   Flood   Terrorism  ...
www.csx.com/share/general/fastfacts/docs/NY_Fact_Sheets_0506-20-REF21850.pdf
March 12, 2007             CSX train              derailment in              Oneida, Madison              County         ...
PINE PLAINS   Police have charged Chris Craft, 42, of Pine Plains with Kidnapping in the     first degree, criminal posses...
Dolgeville 2006
The ProcessEducate: does everyone understand their roles and responsibilities in the plan - train, train, train & don’t fo...
http://training.fema.gov/EMIWeb/IS/IS100SC.asp   Developed by the FEMA    Emergency Management    Institute in collaborat...
 Exercise:test the plan - will this plan work when you need it most - what if you’re not there – are there gaps in the plan
 Enhance:  review and revise the plan - what have you learned from the exercise - a good plan is never finished
Local emergency responders must  have copies of school facility    floor plans and layouts.       Include them in the     ...
State Education Law 408-B   Submit plans to local              Highlight:    fire and law                           Loc...
School floor plans and schematics should not be            available on the internet
Enhancing Existing School Emergency Plans (2007)
NYS School Safety Guide replaced:   New York State Education Department    Bomb Threat Response Guideline    (1999)   Ne...
New YorkState School   Safety Guidance    DVD
Safeguard New YorkA vital outreach program designed to promotethe early recognition and reporting ofpotential terrorist ac...
www.security.state.ny.us/SafeguardNY/index.html
Know whowill come to     youremergency  and what resources  they may    bring.
Conduct drills with    localemergencyresponders
Communication Strategies
   This website contains critical emergency-related    information including instructions and    recommended protective a...
   Information will include severe weather    warnings, significant highway closures,    hazardous materials spills, and ...
Lockdown immediate or  imminent threat students and staff  secured in rooms used for  situations with  intruders
Lockout Potential or actual  threat from  outside the  building Lock all exterior  doors and  windows School day  conti...
Bomb Threats   The decision to evacuate is a local decision and    is dependent on the information and credibility    of ...
Roles Following an EventRoles of the:   school administrator   faculty and staff   school counselors and social workers...
www2.ed.gov/admins/lead/safety/emergencyplan/crisisplanning.pdf
   Provides schools and their    communities with a general    introduction to crisis management as    it applies to scho...
   Lessons Learned is a                  Lessons Learned    series prepared by the                 demonstrate what    O...
DPC Human Services             CommitteeA cooperative venture of Federal, State, public,   private, and voluntary agencies...
General PopulationTemporary Sheltering   Lead Agencies        NYS Education Department        NYS Office of Emergency     ...
Legal References Americans w/Disabilities Act of 1990  (ADA) Federal Stafford Act Post-Katrina Emergency Management  Re...
Functional Needs Support            ServicesServices that enablechildren and adultsto maintain theirusual level ofIndepend...
Americans with Disabilities ActADA Checklist for Emergency Shelterswww.ada.gov/shleterck.htm
ALL general population shelters       must meet ADA requirements.          Shelters need accessible:   Entrances         ...
2010 Building Condition Survey
When is temporary shelter         generally provided?   Immediately prior    to, during, and    after a disaster   The l...
Planning Assumptions            The Red Cross             maintains shelter             agreements with             vario...
School personnel play a key role duringemergencies. Whether faced with a natural,technological, or human-made event, yourw...
Past emergencies have shown that it isextremely helpful when school staff volunteer tocomplete the Red Cross shelter train...
New York State Law:Chapters 358 of theLaws of 2001 and 505of the Laws of 2002.
Sheltering StaffingPublic employees trained as Red Crossdisaster volunteers become eligible to receiveup to 20 work days p...
Some lessons to think about... Administrators may not  be present during an  emergency. The normal  communication  syste...
Some lessons to think about... Does the plan include  provisions for  substitute staff? Is there a procedure in  place f...
Some lessons to think about... Has the building-level  plan been updated to  reflect building additions  and renovations?...
Hope for the     best –but plan for the     worst
Thank you!Laura SahrNYS Education DepartmentEmergency Preparedness Liaison518-486-7336lsahr@mail.nysed.gov
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
Emergency Planning and Fire Safety
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Emergency Planning and Fire Safety

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Emergency Planning and Fire Safety

  1. 1. All-Hazard SchoolEmergency Planning
  2. 2. www.sesameworkshop.org/initiatives/emotion/ready
  3. 3.  NYS Executive Law Responsibilities Article 2-B include:  (updated 2010)  The preparation of State disaster plans Created the NYS Disaster  The direction of State Preparedness disaster operations Commission (DPC) and coordination with  (State agencies and local government the American Red operations Cross)
  4. 4. Division of Homeland Security and Emergency Services Created by the Legislature in July 2010 Comprised of five offices:  Counter Terrorism  Emergency Management  Fire Prevention and Control  Cyber Security  Interoperable & Emergency Communications www.dhses.ny.gov
  5. 5. Why do schools need to plan?
  6. 6. November 16, 1989 “It made a boom sound, and everyone started to scream” 2nd grader286 Route 17KNewburgh, NY
  7. 7. http://www.recordonline.com/archive/2005/02/27/bmmk300.htm
  8. 8. School Emergency Planning in New York State Schools Commissioner’s Regulation to developdistrict-wide school emergency plans by October 1990
  9. 9. Commissioner’s Regulation 155.17 Develop plans for:  cancellation  early dismissal  evacuation  Sheltering
  10. 10. Safe Schools Against Violence in Education (Project SAVE) Project SAVE - July 24, 2000 Districtwide and Building- Level MULTIHAZARD Emergency Plans (155.17) www.emsc.nysed.gov/sss/Laws-Regs/SAVE/schsafplansemergencyregs.htm
  11. 11. The Process Engage : staff, students, transportation and food supervisors, school nurse, mental health, school board, emergency responders, emergency managers, SEMO Regions – the key playerswww.semo.state.ny.us
  12. 12. The ProcessEvaluate: what are the potential hazards in and around the school facility - a hazard analysis
  13. 13. Emergency plans should be developed using a multihazard approach. Severe weather Flood Terrorism Violence Power outages Intruders Fire Air disasters Hazardous materials
  14. 14. www.csx.com/share/general/fastfacts/docs/NY_Fact_Sheets_0506-20-REF21850.pdf
  15. 15. March 12, 2007  CSX train derailment in Oneida, Madison County  41 of the 81 cars carried hazardous materials  39 carried liquid propane
  16. 16. PINE PLAINS Police have charged Chris Craft, 42, of Pine Plains with Kidnapping in the first degree, criminal possession of a weapon in the third degree and criminal trespass in the first degree after he took a shotgun into Stissing Mountain Middle School in Pine Plains on Tuesday morning and held the principal hostage. Craft walked into the school around 7:45 a.m. with a shotgun hidden on him in pieces. He reassembled it in a bathroom and went looking for Principal Robert Hess. He found him and took him hostage until he was talked into surrendering by a police negotiator.www.midhudsonnews.com/News/2009/November09/11/PPS_hostage-11Nov09.html
  17. 17. Dolgeville 2006
  18. 18. The ProcessEducate: does everyone understand their roles and responsibilities in the plan - train, train, train & don’t forget the substitutes  ICS Training
  19. 19. http://training.fema.gov/EMIWeb/IS/IS100SC.asp Developed by the FEMA Emergency Management Institute in collaboration with the U.S. Department of Education Designed primarily for kindergarten through high school personnel.
  20. 20.  Exercise:test the plan - will this plan work when you need it most - what if you’re not there – are there gaps in the plan
  21. 21.  Enhance: review and revise the plan - what have you learned from the exercise - a good plan is never finished
  22. 22. Local emergency responders must have copies of school facility floor plans and layouts. Include them in the exercise process!
  23. 23. State Education Law 408-B Submit plans to local  Highlight: fire and law  Locations of all exits  Chemical and flammable enforcement officials storage, maintenance  Schematics  Confined spaces  Floor plans  Utility shut-offs  Fire alarm panels Ensures quick and  Standpipe and/or sprinkler easy access to the systems  Underground gas school in an pipelines, and storage emergency tanks www.p12.nysed.gov/facplan/SED_law_408-b_guidance_062801.html
  24. 24. School floor plans and schematics should not be available on the internet
  25. 25. Enhancing Existing School Emergency Plans (2007)
  26. 26. NYS School Safety Guide replaced: New York State Education Department Bomb Threat Response Guideline (1999) New York State Homeland Security System for Schools (2003) Best Practices for School Safety and Security (2004)
  27. 27. New YorkState School Safety Guidance DVD
  28. 28. Safeguard New YorkA vital outreach program designed to promotethe early recognition and reporting ofpotential terrorist activities to the New YorkState terrorism tips hotline:
  29. 29. www.security.state.ny.us/SafeguardNY/index.html
  30. 30. Know whowill come to youremergency and what resources they may bring.
  31. 31. Conduct drills with localemergencyresponders
  32. 32. Communication Strategies
  33. 33.  This website contains critical emergency-related information including instructions and recommended protective actions developed in real-time by emergency service personnel. Concurrent with the posting to this website, that same information will be disseminated through various communications systems (e.g. email, cell phones, media outlets) to those who sign up.
  34. 34.  Information will include severe weather warnings, significant highway closures, hazardous materials spills, and other emergency conditions. Information will also be provided regarding response actions being taken by local and state agencies and protective actions that you should take to protect you, your family and your property. Sign-up at: https://users.nyalert.gov/
  35. 35. Lockdown immediate or imminent threat students and staff secured in rooms used for situations with intruders
  36. 36. Lockout Potential or actual threat from outside the building Lock all exterior doors and windows School day continues except for any outside activities
  37. 37. Bomb Threats The decision to evacuate is a local decision and is dependent on the information and credibility of the threat. Consider compartmentalization (shelter-in-place) or pre-clearance.
  38. 38. Roles Following an EventRoles of the:  school administrator  faculty and staff  school counselors and social workers  parents  community partners  law enforcement
  39. 39. www2.ed.gov/admins/lead/safety/emergencyplan/crisisplanning.pdf
  40. 40.  Provides schools and their communities with a general introduction to crisis management as it applies to schools and basic guidelines for developing school crisis management plans. Practical Information on Crisis Planning: A Guide for Communities and Schools outlines the four phases of crisis planning (prevention- mitigation, preparedness, response and recovery) and provides checklists of the critical issues encountered in each phase. The Guide provides information on specific elements of crisis management, including leadership, communication and the Incident Command System (ICS).
  41. 41.  Lessons Learned is a  Lessons Learned series prepared by the demonstrate what Office of Safe and Drug- worked and what did Free Schools and the not so that all school REMS TA Center. communities can strengthen their Lessons Learned are brief emergency recountings of actual management activities school emergencies and throughout the four crises. phases of school emergency management Spotlights the critical (prevention-mitigation, actions, decisions and preparedness, events that took place response and before, during and after a recovery). real incident. http://rems.ed.gov/index.php?page=publications_Lessons_Learned
  42. 42. DPC Human Services CommitteeA cooperative venture of Federal, State, public, private, and voluntary agencies active in disaster preparedness with the purpose of addressing human needs of disaster victims
  43. 43. General PopulationTemporary Sheltering Lead Agencies NYS Education Department NYS Office of Emergency Management American Red Cross
  44. 44. Legal References Americans w/Disabilities Act of 1990 (ADA) Federal Stafford Act Post-Katrina Emergency Management Reform Act (PKEMRA) Rehabilitation Act of 1973 Fair Housing Act Federal Civil Rights Laws
  45. 45. Functional Needs Support ServicesServices that enablechildren and adultsto maintain theirusual level ofIndependence ingeneral populationshelters.
  46. 46. Americans with Disabilities ActADA Checklist for Emergency Shelterswww.ada.gov/shleterck.htm
  47. 47. ALL general population shelters must meet ADA requirements. Shelters need accessible: Entrances  Drinking fountains Parking  Restrooms, toilet stalls, Eating areas showers Sleeping areas  Routes to all service Public telephones and activity areas Check-in areas  Hallways and corridors
  48. 48. 2010 Building Condition Survey
  49. 49. When is temporary shelter generally provided? Immediately prior to, during, and after a disaster The length of time when a shelter is needed will depend on the size and scope of the disaster
  50. 50. Planning Assumptions  The Red Cross maintains shelter agreements with various building owners for use as temporary general population shelters.  The majority of these facilities are schools.
  51. 51. School personnel play a key role duringemergencies. Whether faced with a natural,technological, or human-made event, yourworking together with local and countyemergency responders makes a difference…….Reviewing emergency plans and anyagreements covering the use of school facilitiesand vehicles during a disaster with your countyand local emergency response agencies iscritical.
  52. 52. Past emergencies have shown that it isextremely helpful when school staff volunteer tocomplete the Red Cross shelter training and toassist in staffing shelters in their own district.
  53. 53. New York State Law:Chapters 358 of theLaws of 2001 and 505of the Laws of 2002.
  54. 54. Sheltering StaffingPublic employees trained as Red Crossdisaster volunteers become eligible to receiveup to 20 work days per calendar year ofDisaster Leave without any loss of seniority,pay, annual leave, sick leave, or earnedovertime.Such leave must be approved by theemployee’s supervisor and is for trained RedCross volunteers only.
  55. 55. Some lessons to think about... Administrators may not be present during an emergency. The normal communication systems may not be operable during an emergency. Does everyone understand their roles and responsibilities in an emergency?
  56. 56. Some lessons to think about... Does the plan include provisions for substitute staff? Is there a procedure in place for student release and/or student sheltering during an emergency? Are non-ambulatory individuals addressed in the emergency plan?
  57. 57. Some lessons to think about... Has the building-level plan been updated to reflect building additions and renovations? Are transportation and maintenance staff included in planning activities? Are post-incident, mental health, and recovery issues addressed in the emergency plan?
  58. 58. Hope for the best –but plan for the worst
  59. 59. Thank you!Laura SahrNYS Education DepartmentEmergency Preparedness Liaison518-486-7336lsahr@mail.nysed.gov
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