During the process, keep the BoE members and central administrators aware of your progress/ideas. The worst thing that could happen is to complete the process and find out the “higher-ups” do not support the plan or are not in agreement with the plan.
Acute Effects: Those that occur immediately after exposure. Generally, these effects are not long lasting and disappear shortly after exposure ends. However ,exposure to some biocontaminants (fungi, bacteria) have been know to cause serious respiratory diseases.
Chronic Effects: Long-lasting to long-term or frequently repeated exposures. For example, long-term exposure to tobacco, radon, and asbestos increases cancer risks.
Discomfort: Typically associated with climate conditions. People complain of being too hot or cold or may experience eye, nose or throat irritation because of low humidity. You hear complaints of “the air is stuffy” or “stale air” or “it just doesn’t feel right.”
Performance Effects: Significant, measurable changes in the ability to concentrate or perform mental or physical tasks have been shown to result from modest change in temperature and relative humidity.
Building-Associated Illness: Sick Building Syndrome (SBS) is a catch-all term that refers to a series of acute complaints for which there is no obvious cause and where medical tests reveal no particular abnormalities. A building with poor ventilation or one that has little or non-operable windows are common examples of SBS buildings.
Building-Related Illness: Building-related illness refers to defined illness with a known cause resulting from exposure to building environment. The causative agent can be a chemical (i.e. formaldehyde) or biological agent (i.e. from cooling towers).
Multiple Chemical Sensitivity: Evidence suggests that a subset of the population may be especially sensitive to low levels of a broad range of chemicals common in today’s home and work environment.
Training of staff is an integral part of an effective IAQ program because the level of technical background staff members may possess, and the degree of a hazard to which they might be exposed to, vary dramatically.
This training can be part of the Right-To-Know instruction.
Today, schools are faced with new and mounting regulations. Compliance with these regulations requires cooperation between employee groups and administration.
An example is the NYS Pesticide Regulations which forbid the application of any pesticide/insecticide by anyone other than a NYS licensed applicator. Should a staff member apply a regulated product on school ground, they would be committing a crime. This same person may appropriately use the same product at home, and not realize there was a problem. We all know who will be held responsible in the end.
Certain steps must be taken by all concerned prior to the beginning of work to ensure minimum disruption occurs to the teaching process and maximum information is communicated between all parties involved.
A 48-hour notice shall be given to staff that painting will take place in a school by posting such notice in the main office.
At a minimum, use low VOC and low odor paint (limits apply).
When necessary to use oil based paints, use only on the evening before weekend or holiday.
Never use lead or mercury-based paints.
Keep a copy of the MSDS in the school’s MSDS file.
Never sand/scrape surfaces without first testing for lead.
In order to assist staff with a reaction to the side effect of grass cutting and grounds care in general, the grounds department shall notify each building principal a minimum of 24 hours in advance of arriving to perform such work. The building principal will post a notice, to this effect, in the main office for staff review. Staff may keep windows closed when this work is being performed.
Certain individuals, in particular those with asthma, may be sensitive to animal fur, dander, body fluids or feces and may experience reactions to those allergens. Therefore, the following is recommended before animals are kept in a school:
Most staff members want to make sure their concern does not fall on deaf ears.
Take each complaint seriously and never down play the concern. Never joke or make inappropriate comments to the person.
Respond in a timely manner.
Use the team approach to avoid the “me-against-you” scenario.
Get the complaint in writing (use the occupant interview form) so you have all the specifics. Ask for all relevant information; i.e. symptoms, are there other staff with similar concerns, do you have a specific health condition that may make you susceptible to environmental problems, timing patterns, etc.
Respond, in writing, detailing the findings and recommendations. Use the IAQ Checklist and share results with the district health and safety committee.
Now that you have the IAQ program set-up, how can you make sure it is working?
Formal building inspection and environmental surveys are good ways to check.
Baldwin UFSD School Custodial Inspection Form School: Date: Inspected by: 1: unsatisfactory 2: needs improvement 3: satisfactory 4: excellent 1 2 3 4 N/A Remarks Lobby/entrance/halls Floors are clean and finished Corners are clean and free of dust, no build-up Baseboard clean, no build-up Entrance mats are clean and vacuumed Entrance doors are clean & in working order Showcase locked and dusted, glass clean Fire equipment clean and dusted, unobstructed, fire exting. sign displayed Hall/door glass is clean Lights are working and clean Trash receptacles are empty and clean, no odor Walls are clean and free of marks Ceiling tile in good condition, no roof leaks Lockers in good order, clean, Electrical panels clean and locked Water fountains clean and in working order Student displays w/i guidelines Stairs clean and swept AED charged and inspected, sign posted Hand sanitizers full and in place 1 2 3 4 N/A Restrooms There are no odors, appropriate ventilation Toilets are clean, working, no leaks Urinals are clean, working no leaks Partitions are clean and free of marks Sinks are clean, working, no leaks Dispensers are filled & working Floor is clean, free of stains Corners/ cove base is clean and free of marks Walls are clean and free of marks Mirrors clean and free of marks Trash receptacles are clean and empty Ceiling/wall registers are dust free and working Lights are clean & working Entrance door is clean and free from marks Door frame is clean free of marks Hand washing poster displayed
Hand washing poster displayed 1 2 3 4 N/A Classrooms Door clean and vision panel unobstructed Door frame clean and free of marks Light switch clean and working Emergency exit directions are posted at the door All lights clean and working Ceiling in good condition Windows clean and working, Blinds/shades clean and working adjusted evenly Window sill clean and dust free Univents clean & unobstructed Emg. Window free from obstructions No fire code violations found No extension cords in use Computers clean and dust free Computers, printers, monitors are turned off Floor is clean Corners/cove base clean and free of marks Furniture in good condition, clean Chalk bd/tray clean and washed American flag displayed and in good condition Area rugs vacuumed and clean, fire rated Pencil sharpener emptied and working Trash receptacles clean and empty No unusual odors Food is kept in sealed containers Bathrooms clean No refrigs, mico’s, coffee makers etc. No unlabeled containers/bottles Walls painted and free from marks 1 2 3 4 N/A Offices/lounges Door is clean and vision panel unobstructed Door frame is clean and free of marks Light switch clean and working All lights clean and working Ceiling in good condition Windows clean and working Blinds/shades, adjusted evenly Window sill clean and dust free Computers clean and dust free Floor/carpet clean and in good condition Corners clean and free of marks Desks clean and free from dust Trash receptacles clean and empty Computers, monitors turned off 1 2 3 4 N/A Gym
Report completed by: M. Sheehan General notes: Copies to: Assistant Superintendent for Business, Principal, Head Custodian, District file Floor is clean and free of marks, properly finished Corners are clean and free of marks Lights are clean and working Ceiling is in good repair, no roof leaks Stage clean and neat, drapery is in good repair Walls clean and free of marks Exit lights working Doors clean and free of marks Folding door in proper working order Locker rooms clean, no odor Lockers in good condition Water fnt clean and working 1 2 3 4 N/A Cafeteria/kitchen Floor is clean and free of marks Corners are clean and free of marks Lights are clean and working Ceiling in good repair, no roof leaks Walls clean and free of marks Exit lights working Doors clean and free of marks Kitchen equipment clean and free of marks Choking Poster displayed 1 2 3 4 N/A Custodial closet Floor clean No odors Equipment clean & in working order Slop sink clean and working Storage is neat and orderly Lights clean and working Door clean and locked 1 2 3 4 N/A Boiler room Floor clean and painted Boilers clean and maintained No oil leaks/free standing oil No improper storage All logs maintained Room is neat and orderly Lights clean and working Drains clear and working No plumbing leaks
BALDWIN UNION FREE SCHOOL DISTRICT HEALTH SERVICES ENVIROMENTAL SURVEY SCHOOL: SURVEY NO. 1 & 3 DATE: THOSE PRESENT: PRINCIPAL: SCHOOL NURSE: AREAS OF INSPECTION S U COMMENTS METHOD OF CORRECTION Work Order In-House Dated Completed
Drinking fountains, clean & working
Bathrooms clean, odorless, well ventilated
HVAC pipes and equipment properly protected to prevent injury
Stair handrails properly secured; Exit doors open freely and not blocked
Fire extinguishers tagged & pressurized
Halls and stairwells free of hazards
Building properly heated
Classrooms ventilated and properly lit
Housekeeping well maintained
Classroom emergency escape windows clear and labeled
Cafeteria and kitchen clean and sanitary
Exterior grounds properly maintained and free of hazards
Broken windows repaired
First aid supplies properly stocked
BALDWIN UFSD SPECIAL ENVIRONMENTAL SURVEY CHECKLIST Mid-Year (Inspection #2 only) School:_______________________________________DATE:____________________ Present:________________________________________________________________ *HIGH SCHOOL AND MIDDLE SCHOOL ONLY Submitted by:_____________________________________________________________ ITEM STATUS RECOMMENDATIONS MSDS BINDER KEPT CURRENT EMG. MAN. PLAN UPDATED BOMB CARD PLACED UNDER PHONE EMG. PHONE # ON PHONE ASBESTOS MAN. PLAN KEPT CURRENT LOCK OUT/TAG OUT BEING USED ALL DEPT. SUPPLIES PROPERLY STORED IPM PROCEDURES BEING FOLLOWED FIRE DRILLS CURRENT EMG. WINDOWS KEPT CLEAR EXTENSION CORDS NOT BEING USED RIGHT TO KNOW POSTER DISPLAYED OIL TANK ALARM WORKING MEDICAL WASTE PROCEDURES IN USE HANTA VIRUS PROCEDURESFOLLOWED PPE CURRENT CHEMICAL HYGEINE PROGRAM FOLLOWED* PLAYGROUND INSPECTIONS CURRENT GYM FOLDING DOOR NOTICE POSTED DO NOT ENTER POSTED ON ALL EXTERIOR DOORS EMERGENCY LIGHT LOG CURRENT CHOKING POSTER DISPLAYED IN CAF. and Folding Table Warning posted A.E.D. VISUAL INSPECTION IPM Practices being followed IAQ Practices being followed Fire extinguishers are tagged & pressurized