Welcome to New Employee Orientation

Office of Human Resources Training Team Robert (Corky) Sarvis , PhD 567-0639 [email_address] Maria Campirano 567-2326 [email_address] Margaret Drake , PhD, SPHR 567-4992 [email_address] Anita Glass 567-2322 [email_address] Ninette Roberson , PHR 567-0355 [email_address] © 2006

Logistics Emergency telephone number: 567-2320 Emergency exits Rest rooms Vending machines Telephones and pagers HSC Badge ID Cards

Emergency telephone number:

567-2320

Emergency exits

Rest rooms

Vending machines

Telephones and pagers

HSC Badge ID Cards

Logistics, cont. Lunch order form *Chicken salad sandwich contains pineapple and nuts. Breaks/Moving around Materials and Agenda Introductions Name Department

Lunch order form

*Chicken salad sandwich contains pineapple and nuts.

Breaks/Moving around

Materials and Agenda

Introductions

Name

Department

University Overview

Some History… The University of Texas at Austin

The University of Texas Medical Branch at Galveston

UT SYSTEM 9 academic components 6 health components 185,000 students 87,000 employees $8.5 billion budget $14.8 billion portfolio PUF (Permanent University Fund)

9 academic components

6 health components

185,000 students

87,000 employees

$8.5 billion budget

$14.8 billion portfolio

PUF (Permanent University Fund)

The University of Texas Health Science Center at San Antonio

“ The Health Science Center began as a dream, planted in a remote pasture on the far northwest side of town. Only about half a million people lived in the city back then, but local visionaries, leaders in the medical and business communities, and a group of lawmakers thought it was the perfect place to cultivate a new generation of physicians – and, later, dentists, nurses and other health care professionals. They were right.” —Dr. Cigarroa UTHSCSA 1959

“ Today, the Health Science Center is a vital part of San Antonio’s $8 billion biotechnology industry, an industry that grew more than 7.5 percent last year and provides 15 percent of the jobs in San Antonio . Our own university educates 200 new physicians each year, provides a vast amount of continuing medical education, treats over a million patients each year, and offers more than $80 million in uncompensated care to the medically indigent .” --Dr Cigarroa UTHSCSA 2006

Missions Teaching Research Patient Care Public Service

Teaching

Research

Patient Care

Public Service

Main Campus 7703 Floyd Curl Drive

North Campus Allied Health Sciences McDermott Building Children’s Cancer Research Institute South Texas Research Facility

Allied Health Sciences

McDermott Building

Children’s Cancer Research Institute

South Texas Research Facility

Medical Arts and Research Center Groundbreaking Spring 2006 Opening 2009

Texas Research Park Institute of Biotechnology AT&T Teleconference Center South Texas Centers for Biology in Medicine Barshop Center for Longevity and Aging Studies

Institute of Biotechnology

AT&T Teleconference Center

South Texas Centers for Biology in Medicine Barshop Center for Longevity and Aging Studies

Regional Academic Health Center Harlingen Edinburg Laredo

Harlingen

Edinburg

Laredo

Primary Teaching Facilities University Health System South Texas Veterans Health Care System Santa Rosa Health Care System

Partnerships with BAMC and Wilford Hall

People 2800 students 5500 employees 675 residents 400 UPG

2800 students

5500 employees

675 residents

400 UPG

Laredo native Graduate of UTSWMC Chief resident at Harvard’s Massachusetts General Hospital Fellowship, Johns Hopkins Pediatric and transplant surgeon 1 st Hispanic in US to head academic medical center Dr. Cigarroa

Laredo native

Graduate of UTSWMC

Chief resident at Harvard’s Massachusetts General Hospital

Fellowship, Johns Hopkins

Pediatric and transplant surgeon

1 st Hispanic in US to head academic medical center

Organization President DEANS Medical (1968) Nursing (1969) Dental (1970) Graduate School of Biomedical Sciences (1972) Allied Health Sciences (1976) AFFILIATIONS UT Austin School of Pharmacy UT System School of Public Health EXECUTIVE VICE PRESIDENTS Business Affairs/Chief Financial Officer Facility Planning and Administration VICE PRESIDENTS Academic Administration Chief Information Officer Development Governmental Relations Research South Texas/Border Initiatives

DEANS

Medical (1968)

Nursing (1969)

Dental (1970)

Graduate School of Biomedical Sciences (1972)

Allied Health Sciences (1976)

AFFILIATIONS

UT Austin School of Pharmacy

UT System School of Public Health

EXECUTIVE VICE PRESIDENTS

Business Affairs/Chief Financial Officer

Facility Planning and Administration

VICE PRESIDENTS

Academic Administration

Chief Information Officer

Development

Governmental Relations

Research

South Texas/Border Initiatives

Getting Started at UTHSCSA

Finding Your Way Around…

Staying Connected Intranet Portal “ Inside UTHSCSA” The News (Tuesday afternoons) Remote access to University E-Mail

Intranet Portal “ Inside UTHSCSA”

The News (Tuesday afternoons)

Remote access to University E-Mail

1. Inside UTHSCSA

2. News

3. Email from Home

http://www.uthscsa.edu/computing/

Foundational Documents (See Handout) Regents’ Rules Handbook of Operating Procedures Standards of Conduct

Regents’ Rules

Handbook of Operating Procedures

Standards of Conduct

Regents’ Rules http://www.utsystem.edu/bor/rules /

Foundational Documents Handout http://www.uthscsa.edu/HOP2000/INDEX.html

HOP Chapter 4 Getting Hired Transferring Terminating Overtime Time Off Benefits Training etc, etc

Getting Hired

Transferring

Terminating

Overtime

Time Off

Benefits

Training

etc, etc

Standards of Conduct

Definitions Regular Employee : Appointed for at least twenty hours per week for more than four and one-half months Non-Regular Employee : Appointed for less than 20 hrs per week or for less than 4.5 months Classified Employee : Job descriptions listed in official list of job titles.

Regular Employee : Appointed for at least twenty hours per week for more than four and one-half months

Non-Regular Employee : Appointed for less than 20 hrs per week or for less than 4.5 months

Classified Employee : Job descriptions listed in official list of job titles.

Probationary Period for Classified Employees First six months at UTHSCSA Even direct transfers from agencies/UT institutions Even previous employees returning to the HSC Does NOT begin again if you transfer internally Performance reviews After first 2 months After first 5 months

First six months at UTHSCSA

Even direct transfers from agencies/UT institutions

Even previous employees returning to the HSC

Does NOT begin again if you transfer internally

Performance reviews

After first 2 months

After first 5 months

Taking Time Off During Probationary Period Accrue vacation ; can use it after six months on the job (a few exceptions) Accrue/use sick leave Accrue/use personal leave Note: Can also use emergency leave

Accrue vacation ; can use it after six months on the job (a few exceptions)

Accrue/use sick leave

Accrue/use personal leave

Note: Can also use emergency leave

Basic Leaves Vacation 8 hours (or %) per month can be used after 6 months Sick leave 8 hours (or %) per month can be used from first day of work Personal leave 8 hours (or %) three times per year September 1; January 1; May 1 can be used from first day of work

Vacation

8 hours (or %) per month

can be used after 6 months

Sick leave

8 hours (or %) per month

can be used from first day of work

Personal leave

8 hours (or %) three times per year

September 1; January 1; May 1

can be used from first day of work

Other Types of Leave Defined in HOP Chapter 4.7 http://www.uthscsa.edu/hop2000/ Examples FMLA Jury Duty Emergency (including funeral leave) Sick Leave Pool Parental Leave Leave of Absence without Pay

Defined in HOP Chapter 4.7

http://www.uthscsa.edu/hop2000/

Examples

FMLA

Jury Duty

Emergency (including funeral leave)

Sick Leave Pool

Parental Leave

Leave of Absence without Pay

FY 07 Holiday Schedule (11) 09/04/06 Monday Labor Day 11/23/07 Thursday Thanksgiving Day 11/24/07 Friday Thanksgiving Holiday 12/25/07 Monday Christmas Day 12/26/07 Tuesday Day after Christmas 1/1/07 Monday New Year’s Day 01/15/07 Monday M.L. King Jr. Day 02/19/07 Monday Presidents' Day 04/27/07 Friday* Battle of Flowers Parade 05/28/07 Monday Memorial Day 07/04/07 Wednesday Independence Day

09/04/06 Monday Labor Day

11/23/07 Thursday Thanksgiving Day

11/24/07 Friday Thanksgiving Holiday

12/25/07 Monday Christmas Day

12/26/07 Tuesday Day after Christmas

1/1/07 Monday New Year’s Day

01/15/07 Monday M.L. King Jr. Day

02/19/07 Monday Presidents' Day

04/27/07 Friday* Battle of Flowers Parade

05/28/07 Monday Memorial Day

07/04/07 Wednesday Independence Day

Getting Paid Monthly: first work day of each month Hourly: twice a month (~7 th and ~22 nd ) Supplemental and overtime: ~10 th Check sent to department who distributes them to employees

Monthly: first work day of each month

Hourly: twice a month (~7 th and ~22 nd )

Supplemental and overtime: ~10 th

Check sent to department who distributes them to employees

Bookstore Parking Garage B: “South” end of campus by UT Police Parking Office Textbooks/Best sellers Office supplies Dental supplies Gifts and snacks SOFTWARE!!

Textbooks/Best sellers

Office supplies

Dental supplies

Gifts and snacks

SOFTWARE!!

Places to Eat Dental School Cafeteria Subway (Medical School) Java City (Medical School) University Hospital cafeteria Methodist Hospital cafeteria and food court VA Hospital food court

Dental School Cafeteria

Subway (Medical School)

Java City (Medical School)

University Hospital cafeteria

Methodist Hospital cafeteria and food court

VA Hospital food court

Library Medical resources Online catalog Classes Best sellers Relaxed seating areas Computers

Medical resources

Online catalog

Classes

Best sellers

Relaxed seating areas

Computers

Recreational Facilities Half-mile track Weight room in Dental School (card access) Access is by your ID card. For facilities below, see Student Services. Softball and soccer fields Sand volleyball courts Basketball court Tennis courts Pavilion/barbecue pit Intramural leagues

Half-mile track

Weight room in Dental School (card access)

Access is by your ID card.

For facilities below, see Student Services.

Softball and soccer fields

Sand volleyball courts

Basketball court

Tennis courts

Pavilion/barbecue pit

Intramural leagues

Suggestions Learn to navigate UTHSCSA’s web site. See what’s on the Office of Human Resources web site. Read THE NEWS every week. Near elevators, look for university maps. Visit the library. Go to the bookstore. Use the weight room. Welcome to the Health Science Center!!

Learn to navigate UTHSCSA’s web site.

See what’s on the Office of Human Resources web site.

Read THE NEWS every week.

Near elevators, look for university maps.

Visit the library.

Go to the bookstore.

Use the weight room.

Welcome to the Health Science Center!!

What questions do you have?