Strategies to Make Managing Travel Expenses Easier – SAP Cloud for Travel and Expense
 

Strategies to Make Managing Travel Expenses Easier – SAP Cloud for Travel and Expense

on

  • 1,398 views

2014 Strategies to Make Managing Travel Expenses Easier [Wecast 12 Nov 2013] ...

2014 Strategies to Make Managing Travel Expenses Easier [Wecast 12 Nov 2013]

Business travel is not slowing down anytime soon. So how can you take more control of costs, make travel easier for employees, and ensure global corporate compliancy in 2014?

Join SAP and GetThere for this live webcast. You’ll get key strategies and tangible takeaways for improving your end-to-end travel expense management at your company.

You’ll discover:
•How to reduce processing costs without compromising travel volume
•What new capabilities matter most to road warriors while improving efficiencies
•How to easily achieve better visibility on spend and global compliancy
•What systems and tools you can integrate with your existing investment

Presented by:
Neil Krefsky -- Sr. Director, Solution Marketing at SAP
Liz Cox -- Alliance Director at GetThere

Statistics

Views

Total Views
1,398
Views on SlideShare
1,398
Embed Views
0

Actions

Likes
1
Downloads
50
Comments
0

0 Embeds 0

No embeds

Accessibility

Categories

Upload Details

Uploaded via as Adobe PDF

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Strategies to Make Managing Travel Expenses Easier – SAP Cloud for Travel and Expense Strategies to Make Managing Travel Expenses Easier – SAP Cloud for Travel and Expense Presentation Transcript

    • Strategies to Make Managing Travel Expenses Easier Neil Krefsky Sr. Director Product Marketing, SAP Cloud
    • Agenda  Trends in Travel and Expense Management  How SAP helps companies automate end to end Travel and Expense Management © 2013 SAP AG or an SAP affiliate company. All rights reserved. 2
    • Spend on Travel and Expense Management is growing Automation is the only sustainable way to control TEM costs “The economic downturn may not be considered a trend; but, pressure on cost has permeated corporate travel and spend management.” © 2013 SAP AG or an SAP affiliate company. All rights reserved. 3
    • Travel expenses a top priority topic Increased focus on controlling travel spending 2nd largest controllable expense © 2013 SAP AG or an SAP affiliate company. All rights reserved. 4
    • Biggest Challenges in the T&E management process Manual entry, inefficient processes, and compliance with travel policies © 2013 SAP AG or an SAP affiliate company. All rights reserved. 5
    • Average Expense Report Processing Cost Manual processes nearly triple the cost of managing expense reports. Process entirely manual $20.18 Some automation $14.89 Fully $7.60 automated © 2013 SAP AG or an SAP affiliate company. All rights reserved. 6
    • Example of Manual and Inefficient Processes Still in Use © 2013 SAP AG or an SAP affiliate company. All rights reserved. 7
    • Biggest Benefits of Automation Lower processing costs and better compliance rank as the top benefits © 2013 SAP AG or an SAP affiliate company. All rights reserved. 8
    • SAP Cloud for Travel and Expense An end-to-end solution to automate your travel and expense management Plan the trip Trip approval Reimbursement Book the trip Approval Audit On Trip Expense Report © 2013 SAP AG or an SAP affiliate company. All rights reserved. © AG. All rights reserved. 9
    • Designed for the way people work While helping control cost, facilitate compliance and increase efficiency Travelers Designed for travelers who need to meet their business goals Manager Designed for line managers who need to make the most effective use of travel budgets © 2013 SAP AG or an SAP affiliate company. All rights reserved. © AG. All rights reserved. CFO Operations Designed for CFOs who Designed for need to better manage auditors to expenses and cash flow effectively audit travel spends 10
    • SAP Cloud for Travel and Expense People -centric UI and designed for the mobile workforce © 2013 SAP AG or an SAP affiliate company. All rights reserved. © AG. All rights reserved. 11
    • SAP Cloud for Travel and Expense A people -centric end-to-end solution for travel expense management Planning  Request trip  Approve trip  Maintain team budgets Booking  Book trip  Manage itinerary © 2013 SAP AG or an SAP affiliate company. All rights reserved. Expensing      Capture expenses Submit expenses Audit expenses Approve expenses Reimburse expenses Analyzing  Analyze travel spend  Plan travel budgets 12
    • SAP Cloud for Travel and Expense Customers Our customers are in many industries Travel & Logistics Automotive Utilities © 2013 SAP AG or an SAP affiliate company. All rights reserved. High Tech Pharmaceuticals Manufacturing Professional Services 13
    • UST Global: Saving Millions of Travel Expense with the SAP Cloud for Travel and Expense Solution © 2013 SAP AG or an SAP affiliate company. All rights reserved. 14
    • SAP Cloud for Travel and Expense Integrates to external systems and your existing SAP ERP FI: Expense Report & Journal Entries - Reimbursement data - FI G/L postings Creation of itineraries Cost Object: Master Data - Cost center, Project Booking status update Scanning and OEM Partners Out-of the box FI: Expense Report & Journal Entries - Reimbursement data - FI G/L postings - Receipt itemization - E-Invoice OCR HCM: Expense Report SAP Cloud for Travel and Expense Mileage calculation SAP Cloud for Financials - Reimbursement data - Taxable amounts (payroll) FI: Updates - Payment status update - Exchange rate update SAP ERP CO: Master data - Cost center, Project Import of credit card feeds - Internal Order, Sales Order HCM: Master Data - Payment status update Via Web Services, XML, etc. © 2013 SAP AG or an SAP affiliate company. All rights reserved. Out-of the box Open to other ERP systems 15
    • For more information visit www.sap.com/cloudfortravel  Solution overview  Benefits  ROI tool  Customer testimonials  Videos  Solution demos  Free trial registration © 2013 SAP AG or an SAP affiliate company. All rights reserved. 16
    • Thank you Neil Krefsky Senior Director SAP Cloud Product Marketing SAP 5301 Blue Lagoon Drive, Suite 790 Miami, FL 33126 E neil.krefsky@sap.com © 2013 SAP AG or an SAP affiliate company. All rights reserved.
    • A Partnership of Industry Leaders Providing Expense / Enterprise Level Integration 18 © 2013 GetThere All rights reserved
    • GetThere: Who We Are 19 © 2013 GetThere All rights reserved
    • The GetThere business 95+15 15M countries + languages active users $1.9B 81% annual customer savings average online adoption 12.6M annual transactions 9.75Y average customer tenure 20 © 2013 GetThere All rights reserved
    • Managing Travel for Top Companies 21 © 2013 GetThere All rights reserved
    • SAP + GetThere = Providing Unique Value • Partnership created in 2008 • Collaborative relationship providing customers with direct contact with both providers • Offers a global online travel and expense solution with unique enterprise integration capability • Supports both Travel Management (OnPremise) and Cloud for Travel & Expense (OnDemand) platforms GLOBALLY • 11 integrated customers and 9 more in implementation phase representing:  15 diverse industries in the U.S. and Europe  Organizations with anywhere from 1,000 to 2.2 million employees  Customer annual revenues from $5B to $466B 22 © 2013 GetThere All rights reserved
    • T&E Integration Benefits to key Stakeholders Best-in-Class Partnerships Finance & Finance & Accounting Accounting Enjoys: Operations  Automation  Managed payment cycles and Procurement Travelers increased spend on corporate card  Access to accurate data for budgeting, forecasting, and enterprise financial analyses 23 © 2013 GetThere All rights reserved
    • T&E Integration Benefits to key Stakeholders Best-in-Class Partnerships Finance & Finance & Accounting Accounting Operations Benefits from:  Dynamic messaging and configurable policy  Pre-populated expense reports Procurement  Reporting  Ongoing policy refreshes Travelers 24 © 2013 GetThere All rights reserved
    • T&E Integration Benefits to key Stakeholders Best-in-Class Partnerships Finance & Finance & Accounting Accounting Operations Enjoys:  Spend tracking on preferred suppliers  Confirmation as to whether Procurement those suppliers are delivering contracted discounts Travelers 25 © 2013 GetThere All rights reserved
    • T&E Integration Benefits to key Stakeholders Best-in-Class Partnerships Finance & Finance & Accounting Accounting Operations Procurement Benefit from:  Pre-populated expense reports  Ease of use of corporate card  Consistent messaging clarifying policy  Consistent policy application Travelers 26 © 2013 GetThere All rights reserved
    • Let’s Take a Look… 27 © 2013 GetThere All rights reserved
    • Differentiating Features • User Interface • Traveler Reviews • New Travel Policy Engine • Service Model • Virtual Meetings Scheduling • Mobile Access 28 © 2013 GetThere All rights reserved
    • For more info • Visit www.getthere.com/expense • Connect with us • Email me: liz.cox@getthere.com 29 © 2013 GetThere All rights reserved
    • THANK YOU Q&A Resources to learn more: • Watch SAP Cloud for Travel and Expense demos • Visit us at www.sap.com/cloudfortravel • Connect with us:
    • © 2011 SAP AG. All rights reserved No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase, Inc. Sybase is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG. This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP® product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice. SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or noninfringement. SAP shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence. The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to thirdparty Web pages.