Outbound E-Invoicing (E-Billing)Payment information is taken from accounts receivable in your ERP system(FI-AR). In the past, this data could be made available via SAP Biller Direct (electronic bill presentment and payment) or would be sent out through a traditional paper bill.With SAP E-Invoicing for Compliance, the invoicing data is taken from the system and is turned either into a PDF document (which is subsequently digitally signed, if the legal requirement mandates) or into the EDI data format. This data is made available for archiving. Finally, the data (with or without PDF) is sent either directly via EDI and/or via email to your customer. Some customers may prefer to receive the information via a customer/vendor network, such as OB10 or Basware. This is no problem - SAP can route the invoice information through the network. Other customers want to receive the EDI data stream directly, or may have engaged an EDI to print service. Of course the data can still be made available to a portal solution.With the addition of SAP E-Invoicing for Compliance, SAP can now deliver invoices in any format your customers choose.
*audit trail refers to the improvement when we have paper documents – we don’t know what the source of the error was – keying errors, etc.The second implementable step addresses the need to automate and simplify Invoice Management. Looking at issues and problems which a accounts payable department faces, you can see that There is lack on adequate AP controls, There is lack on standardization, and consolidated viewsThese issues end up with limited visibility, excessive processing cost-per-invoice, and slow responses to vendor requests.Improvements to the process require greater automation, collaboration, and control to help dramatically improve Invoice Management. The result is significant workforce efficiencies, reduced errors, improved visibility into cash requirements, and optimized discount utilization.
As just mentioned, SAP Invoice Management by OpenText and SAP E-Invoicing for Compliance work together seamlessly to automate the entire processing chain for e-invoices. These products reside entirely inside the SAP software environment and works with SAP Business Workflow. The application was developed in the ABAP™ programming language with native SAP technology, including a development workbench, dialog programs, function groups, business objects, workflow definitions, roles, customizing tables, reports, and so on. Invoice metadata is validated to help ensure that it is complete and applicable. After validation, the data is processed according to a series of client-specific configured business rules. After validation and execution of the business rules, an attempt should be made to post the invoice automatically. The application includes 47 configurable rules for validation and process-exception handling. The rules include requirements for processing invoices in selected countries. Metadata can be revised, if required, during validation. If the implementation of a selected business rule fails – for example, if the PO shown on the invoice is not released for posting – then the metadata resolution screen is created and routed for review. When resolution is accomplished by the proper person, the invoice is posted. If it had been posted and blocked, appropriate action can be taken to change the transactional data, such as the PO or goods receipt. You can cancel the invoice, short pay the invoice, or pay the invoice as is. Comments are noted and a comprehensive record of activities is attached, including pertinent information such as who worked on it, when that work took place, and all of the supporting details. All individuals working on the transaction have a dashboard of information available with the header line item and full detail accessible with one click.
-CLOSING-Now that we have come to the end of this Webinar, I would like to thank our speakers for their time and the excellent insights they provided. Should you have any further questions, please do not hesitate to contact the Business Support Network.
SAP Business Network E-Invoicing
E-Invoicing: Go beyond conversion ofpaper invoices to electronic formatsDidier MametBusiness DevelopmentSAP Business Network
Thank You!Didier MametSenior Director EMEA Business DevelopmentSAP Business Networkd.firstname.lastname@example.org+33 6 77 32 45 56Learn moreCall your SAP representative today,or visit us online at www.sap.com/solutions/technology/cloud/e-invoicing