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Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
Intercompany Integration 2.0 for SAP Business One 9.0
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Intercompany Integration 2.0 for SAP Business One 9.0

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Discover how to share data and integrate processes in your company group

Discover how to share data and integrate processes in your company group

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  • 1. Intercompany Integration Solution 2.0 for SAP Business One Solution Overview Ecosystem & Channels Readiness I Roll Out Services October 2013
  • 2. Legal disclaimer The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP´s willful misconduct or gross negligence. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions. © 2013 SAP AG. All rights reserved. Public 2
  • 3. Introduction
  • 4. What groups of companies need Small and medium businesses, which use SAP Business One, often consists of more than one legal entity. These groups of companies need to  Share common business data  Run standardized and transparent business processes across companies  Have an overview over operations across the group  Improve control and collaboration beyond company borders © 2013 SAP AG. All rights reserved. Public 4
  • 5. How Intercompany Integration Solution tackles the needs Market Need Solution Features Globality Technology Master Data Replication  Data sharing Service Contract and Customer Equipment Replication Supported SAP Business One localizations UDFs and UDTs Replication  Standardized business processes across companies Australia, Austria, Belgium, Brazil, Canada, Chile, China, Intercompany Trade Costa Rica, Cyprus (EN), Czech Republic, France, Germany, G/L Allocations Guatemala, Hungary, Ireland, Israel, Italy, Mexico, Netherlands, New Zealand, Panama, Poland, Russia, A/P Service Invoice Allocations Singapore, Slovakia, South Africa, Spain, Switzerland, UK, Integration Centralized Payments USA Framework Multi-Level Financial Consolidation of SAP Business One Intercompany Reports:  Overview over operations across the group Multi-Currency      Transactions in foreign as well as local currencies are Branch Inventory in Warehouse Report Consolidated Balances by Business Partner Report Consolidated Sales Analysis Report Branch Balances Report Un-posted Transaction Report Remote Query Execution  Improve control & collaboration beyond company borders Consolidated Credit Limit Check Intercompany Message Log & add-on supported  components Cross Localization Integration and consolidation of subsidiaries which use different country localizations is possible. Bi-directional Text Support  for Israel localization Business Transaction Notifications (Alerts) Intercompany Workflow © 2013 SAP AG. All rights reserved. Public 5
  • 6. Benefits Market Need Solution Features Master Data Replication  Data sharing Service Contract and Customer Equipment Replication UDFs and UDTs Replication  Standardized business processes across companies Intercompany Trade G/L Allocations A/P Service Invoice Allocations Centralized Payments Multi-Level Financial Consolidation Intercompany Reports:  Overview over operations across the group      Branch Inventory in Warehouse Report Consolidated Balances by Business Partner Report Consolidated Sales Analysis Report Branch Balances Report Un-posted Transaction Report Remote Query Execution  Improve control & collaboration beyond company borders Consolidated Credit Limit Check Intercompany Message Log Business Transaction Notifications (Alerts) Intercompany Workflow © 2013 SAP AG. All rights reserved. Public 6
  • 7. Master Data Replication
  • 8. Master Data Replication 1/2 The intercompany integration solution supports the replication of essential master data between companies:  Item Master Data*  Business Partner Master Data*  Bill of Materials*  Price List Masters*  Special Prices  Customer Groups  Exchange Rate  Vendor Groups  Period and Volume Discounts  Item Groups  Discount Groups  see next slide … * For this master data, the end users can choose which specific records are to be shared between companies. © 2013 SAP AG. All rights reserved. Public 8
  • 9. Master Data Replication 2/2 Additional data included in the replication scope:  Units of Measure  Translations  Units of Measure Groups  Industry  Package Types  Product Source Codes  CNAE Code © 2013 SAP AG. All rights reserved. Public 9
  • 10. Flexibility related to Master Data Replication Company Template Configurator You can configure exactly which master data fields should be replicated from which company to which other companies. Global Data Distribution You can have specific master data or all items and BPs from an item/BP groups to be replicated among certain companies only. Global Data Authorization You can define which users are allowed to add/update/remove global master data.  Values:  Enhanced flexibility of master data replication  Improved security  Increase speed of data transfer © 2013 SAP AG. All rights reserved. Public 10
  • 11. Service Contract and Customer Equipment Card Replication
  • 12. Service Contract and Customer Equipment Card Replication The intercompany integration solution caters to service oriented scenarios by replicating  Customer Equipment Card  Service Contract  Contract Template across companies based on company operations. © 2013 SAP AG. All rights reserved. Public 12
  • 13. UDFs and UDTs Replication
  • 14. UDFs and UDTs Replication The administration user can configure the solution to replicate UTDs between branch companies similarly to the master data replication. He can also choose to replicate custom UDFs on  Item Master  Business Partner Master  Marketing Documents, which are supported by the Intercompany Trade  Journal Entries  Journal Vouchers © 2013 SAP AG. All rights reserved. Public 14
  • 15. Intercompany Trade
  • 16. Intercompany Trade The intercompany integration solution allows the exchange of reciprocal business transactions (marketing documents) among branch companies. Benefits:  Elimination of redundant data entries  Time savings  Improved data quality  Increased efficiency throughout the organization Example: An intercompany purchase order added in company A can automatically create an Intercompany sales order in company B. © 2013 SAP AG. All rights reserved. Public 16
  • 17. Supported Marketing Documents Company A Purchase Order Company B Automatic using B1i Sales Order User Action A/P Reserve Invoice Automatic using B1i A/R Reserve Invoice User Action Localization specific document User Action User Action exchange cycle: Goods Receipt PO Automatic using B1i Delivery  User Action User Action User Action A/P Invoice Automatic using B1i A/R Invoice A/R Correction Invoice to A/P Correction Invoice (only for Russia)  A/R Correction Invoice Reversal to A/P Correction Invoice Reversal (only for Russia)  User Action Goods Return Automatic using B1i User Action A/P Credit Memo © 2013 SAP AG. All rights reserved. Return A/R Debit Memo to A/P Debit Memo (only for Chile, Costa Rica, Guatemala, Mexico) User Action Automatic using B1i A/R Credit Memo Public 17
  • 18. Key Features of Document Exchange Cycle  Serial numbers and batch numbers are replicated in the document exchange cycles  Service Type documents are supported as part of the document exchange cycles User in the sender company can select a specific G/L account of the receiver company while creating the service type document. This selected G/L account will be used in the receiver company draft document instead of the receiver company´s default expense account  Marketing Document Cancellation if a user cancels or rejects a marketing document, the application automatically cancels the reciprocal document.  Block creation of Marketing Document until the base document is confirmed intercompany can be configured to supress the „copy to“ and „copy from“ function as long as the base document has not been accepted © 2013 SAP AG. All rights reserved. Public 18
  • 19. G/L Allocations
  • 20. G/L Allocations The intercompany integration solution allows allocations of Incomes and Expenses across branch companies by automatically creating balancing G/L postings to Intercompany accounts. Example: A head office (Company A) user can allocate audit expenses across its subsidiary companies B and C. © 2013 SAP AG. All rights reserved. Public 20
  • 21. G/L Allocations - Transaction Flow Dr Intercompany Expenses USD 250 Dr Due From Co. B USD 250 Due From Co. C USD 350 Cr Due To Co. A USD 250 Company B Subsidiary 1 Cr Expense Management Fee USD 1000 Dr Intercompany Expenses USD 350 Cr Due To Co. A USD 350 Company C Subsidiary 2 Due From Co. D USD 400 Company A - Head Office Dr Intercompany Expenses USD 400 © 2013 SAP AG. All rights reserved. Cr Due To Co. A USD 400 Company D Subsidiary 3 Public 21
  • 22. G/L Allocation – Solution View  Receiver Company Allocation Account Selection  Selection of same receiver company more than once © 2013 SAP AG. All rights reserved. Public 22
  • 23. Further Features of G/L Allocation G/L Allocation Posting Templates Commercial organizations may have G/L Allocation transactions presented in template format, inwhich only the recorded amounts vary from transaction to transaction. This feature will enable the user to create pre-defined G/L Allocation templates that can be used when posting such recurring G/L Allocation Transaction Recurring G/L Allocation Postings Every business has transactions that recur on a certain periodicity such as monthly or weekly. This feature will enable the user to create Recurring G/L Allocation Posting Templates that can be executed individually based on the recurrence information. In addition, the user will be able set up the application to display the Recurring G/L Allocation Transactions window at the time of Add-on connection. Rejection of Journal Vouchers A reversal journal entry in the sender company will be created on rejection of Journal voucher in the receiver company. © 2013 SAP AG. All rights reserved. Public 23
  • 24. A/P Service Invoice Allocation
  • 25. A/P Service Invoice Allocations Similar to the G/L Allocations feature, this feature allows allocations of expenses booked through A/P Service Invoices across branch companies. Features (analog to G/L Allocation)  Receiver Company Allocation Account Selection  Selection of same receiver company more than once  Reversal document on rejection © 2013 SAP AG. All rights reserved. Public 25
  • 26. A/P Service Invoice Allocation- Transaction Flow Dr Intercompany Expenses USD 250 Dr Due From Co. B USD 250 Due From Co. C USD 350 Cr Due To Co. A USD 250 Company B Subsidiary 1 Cr Dr Expense Management Fee USD 1000 Intercompany Expenses USD 350 Cr Due To Co. A USD 350 Company C Subsidiary 2 Due From Co. D USD 400 Company A - Head Office Dr Intercompany Expenses USD 400 © 2013 SAP AG. All rights reserved. Cr Due To Co. A USD 400 Company D Subsidiary 3 Public 26
  • 27. Centralized Payments
  • 28. Centralized Payments The intercompany integration solution allows the delegation of vendor invoices for payment to another branch company, allowing for centralized payment processing to external vendors. The solution automatically creates balancing G/L postings to intercompany accounts. Example: A subsidiary company can delegate a vendor invoice to the head office company for payment to vendor. © 2013 SAP AG. All rights reserved. Public 28
  • 29. Centralized Payments - Transaction Flow Company A Company B Subsidiary Company BR002 Head Office -BR001 Dr Vendor Account Cr Due to Account BR001 Dr Automatic using B1i Due From Account BR002 Cr Vendor Account Journal Entry Delegation of payment line to BR001 User Action Dr Vendor Account © 2013 SAP AG. All rights reserved. Cr Cash/Bank Account Outgoing Payment Public 29
  • 30. Centralized Payments - Solution View © 2013 SAP AG. All rights reserved. Public 30
  • 31. Multi-Level Financial Consolidation
  • 32. Financial Consolidation - Features  Consolidates multiple levels of organization hierarchy  Consolidates companies with different chart of account structures and different local currencies  Consolidates individual accounts based on historical exchange rates, closing exchange rate or average exchange rates  The consolidated financial statements can be adjusted to reflect minority interests in companies within the group  All consolidated financial reports (Trial Balance, P&L, Balance Sheet) are viewed within SAP Business One and in standard SAP Business One formats  Journal vouchers can be included in the consolidation process  The project code master will be replicated across all companies defined in the intercompany landscape © 2013 SAP AG. All rights reserved. Public 32
  • 33. Multi-Level Consolidation Organization Consolidation Acme New York Group Consolidation Acme Florida 30 % Acme California © 2013 SAP AG. All rights reserved. Acme Texas 70 % Acme Mexico Public 33
  • 34. Consolidation Chart of Accounts Distribution Consolidation Company Acme New York Acme Texas © 2013 SAP AG. All rights reserved. Public 34
  • 35. Account Mapping © 2013 SAP AG. All rights reserved. Public 35
  • 36. Consolidation of Journal Entries Acme New York Journal Entry Consolidation Company Journal Entry Journal Entry Acme Texas Journal Entry © 2013 SAP AG. All rights reserved. Public 36
  • 37. Consolidated Financial Statements © 2013 SAP AG. All rights reserved. Public 37
  • 38. Intercompany Reports
  • 39. Intercompany Reports  Multiple Reports that extract data from one or all partner companies  Real-time information, enabling accurate analysis  Easy to export to Microsoft Excel © 2013 SAP AG. All rights reserved. Public 39
  • 40. Intercompany Reports  Branch Inventory in Warehouse Report: This report lists the current inventories of all item in each partner company providing In Stock, Committed, Ordered and Available Quantities.  Consolidated Balances by Business Partner: This report lists the current balances of all business partners in each partner company.  Consolidated Sales Analysis Report: This report allows the user to view the Sales Analysis Report for each branch company in a single report.  Branch Balances Report: This report provides a single view of all Payables & Receivables between the Partner Companies.  Un-posted Transactions Report: This report lists all incoming Intercompany Documents which are pending approval from the Receiving Companies, i.e. - Documents which are not yet accepted and posted by the receiving partner company. © 2013 SAP AG. All rights reserved. Public 40
  • 41. Branch Inventory in Warehouse Report © 2013 SAP AG. All rights reserved. Public 41
  • 42. Consolidated Balances by Business Partner © 2013 SAP AG. All rights reserved. Public 42
  • 43. Consolidated Sales Analysis Report © 2013 SAP AG. All rights reserved. Public 43
  • 44. Branch Balances Report © 2013 SAP AG. All rights reserved. Public 44
  • 45. Un-posted Transaction Report © 2013 SAP AG. All rights reserved. Public 45
  • 46. Remote Query Execution
  • 47. Remote Query Execution  Extends ad-hoc reporting functionality provided by Query Wizard / Generator tools in SAP Business One  Queries can be used to design customized, client-specific reports  Also allows remote execution of standard SAP Business One queries  Similar to other intercompany integration solution reports, this feature provides realtime information from one or all partner companies © 2013 SAP AG. All rights reserved. Public 47
  • 48. Remote Query Execution - Solution View © 2013 SAP AG. All rights reserved. Public 48
  • 49. Consolidated Credit Limit
  • 50. Consolidated Credit Limit Check This feature of the intercompany integration solution allows the user to:  Restrict the creation of sales document for customers  Prompt a warning message based on the consolidated credit limit and consolidated account balance. © 2013 SAP AG. All rights reserved. Public 50
  • 51. Consolidated Credit Limit Check © 2013 SAP AG. All rights reserved. Public 51
  • 52. Intercompany Message Log
  • 53. Intercompany Message log The intercompany message log is a Web application which logs all intercompany transactions between different branch companies. The user can filter transaction logs between date and time ranges, sender system or receiver system. © 2013 SAP AG. All rights reserved. Public 53
  • 54. Business Transaction Notifications
  • 55. Business Transaction Notifications For all intercompany transactions, partner companies are notified in real time with Alert Messages and emails. In case of intercompany trade, the originating documents are emailed as an attachment to the outgoing email notification. © 2013 SAP AG. All rights reserved. Public 55
  • 56. Business Transaction Notifications Email Attachment © 2013 SAP AG. All rights reserved. Public 56
  • 57. Intercompany Workflow
  • 58. Intercompany Workflow The intercompany workflow feature enables the partner companies to  Accept or reject incoming intercompany transactions  Notify the sender companies of their decision © 2013 SAP AG. All rights reserved. Public 58
  • 59. Intercompany Workflow © 2013 SAP AG. All rights reserved. Public 59
  • 60. Intercompany Workflow - Solution View © 2013 SAP AG. All rights reserved. Public 60
  • 61. Implementation Tools
  • 62. Implementation Wizards The intercompany integration solution provides implementation wizards to implement the solution quickly and easily. © 2013 SAP AG. All rights reserved. Public 62
  • 63. Key Mapping Mechanism  Upload Key Mapping data using an Excel template  Automatic Mapping of Internal Keys based on Display Description © 2013 SAP AG. All rights reserved. Public 63
  • 64. Upload Key Mapping data using an Excel template Excel based tools for quick setup  Branch Account Setup Tool This tool will enable the user to map Due From and Due To accounts in the Branch Accounts Setup.  Account Classification Mapping Tool This tool will enable the user to map an Account Classification to the active G/L Accounts. This tool updates the G/L Accounts in the Chart of Accounts screen in SAP Business One  Account Classification Setup Tool This tool will enable the user to map a G/L Account to the Account Classifications defined in the system. This tool updates the Intercompany Account Classification by Balance Sheet and Account Classification by Profit & Loss setup screen.  Consolidation Account Mapping Tool This tool will enable the user to map an active G/L Account of the Consolidation Company to the active G/L Accounts defined in the Branch Company’s Chart of Accounts. This tool updates the Consolidation Account Mapping screen. © 2013 SAP AG. All rights reserved. Public 64
  • 65. Custom Language Tool You can configure UI terms of the intercompany add-on by importing excel-based language resource strings e.g. field names, messages, screen titles, button names .. © 2013 SAP AG. All rights reserved. Public 65
  • 66. Further Resources Visit the intercompany integration solution for SAP Business One page on SAP Channel Partner Portal at http://service.sap.com/partneredge/b1/intercompany
  • 67. Thank you
  • 68. Bi-Directional Support for Israel Localization © 2013 SAP AG. All rights reserved. Public 68
  • 69. Delivered Components Scenario Package As the backbone of the intercompany solution this content package runs the data replication using the integration framework of SAP Business One. Administration Console for Configuration central interface for configuring the intercompany solution, e.g. the consolidation structure for Monitoring message log incl. filters for monitoring the replication of data between companies Intercompany Add-on It enhances the SAP Business One screens and offers functionalities for end users to perform intercompany transactions © 2013 SAP AG. All rights reserved. Public 69
  • 70. © 2013 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices. © 2013 SAP AG. All rights reserved. Public 70

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