28 May 2014 – Dubai, UAE
Go Digital with Information Content
by
Yashpal Jain, Principal Solution Consultant
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 3Public
Agenda
• Information Management Need
• OpenText - ...
Information Management Need
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 5Public
Structured vs. Unstructured Information
Unstructur...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 6Public
Explosive Growth In Content That Needs To Be Manag...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 7Public
Compliance Regulations Are Constantly Evolving
inv...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 8Public
Surveys Validate Widespread Need for ECM in
Busine...
SAP-OpenText Partnership
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 10Public
PARTNERSHIP – Unique for the Customer & Best in
I...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 11Public
OpenText Suite for SAP
xECM in Business
Putting Content in Context of Business
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 13Public
Enabling Business Transformation
with ECM for SAP...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 14Public
Combining the power of SAP, Extended ECM and
Shar...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 16Public
Workspaces – SAP User Experience Business
Workspa...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 17Public
Workspaces – CS User Experience Business
Workspac...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 18Public
Example: Workspace in MS Windows®
Windows Integra...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 19Public
Extended ECM in Microsoft Outlook®
Drag & Drop
E-...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 20Public
SharePoint User Interface for SAP Business Worksp...
SAP Employee File Management by OpenText
Enable HR to Focus on People and Strategy
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 22Public
SAP Employee File Management : In Nutshell
Captur...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 23Public
User Experience
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 24Public
Reporting for HR Documents and Employee Files
Re...
SAP Vendor Invoice Management by OpenText
Streamlining Accounts Payable
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 26Public
OCR Option for
SAP Invoice
Management
Payment
SAP...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 27Public
OCR data completion: Invoice Header Data
High pro...
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 28Public
Actions Depend on the User Role
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 29Public
Key Process Analytics
Customers and Value Proposition
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 31Public
Qatar Amiri Guard
Regional Customers
© 2014 SAP AG or an SAP affiliate company. All rights reserved. 32Public
Why SAP-OpenText
The only one-stop-shop solution ...
© 2014 SAP AG or an SAP affiliate company. All rights reserved.
Thank you
Contact information:
Yashpal Jain
Principal Solu...
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1630-1700 Yashpal Jain Go digital with information content by Open Text

  1. 1. 28 May 2014 – Dubai, UAE
  2. 2. Go Digital with Information Content by Yashpal Jain, Principal Solution Consultant
  3. 3. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 3Public Agenda • Information Management Need • OpenText - SAP Partnership & Solution Portfolio • xECM in Business Content • Employee File Management • Vendor Invoice Management • Regional Customers & Value Proposition
  4. 4. Information Management Need
  5. 5. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 5Public Structured vs. Unstructured Information Unstructured-EIM ERP–Structured ECMERP SCM CRM HCM OM CEM BPM DX IX 80% of Enterprise Information is Unstructured
  6. 6. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 6Public Explosive Growth In Content That Needs To Be Managed
  7. 7. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 7Public Compliance Regulations Are Constantly Evolving involving Hefty Fines Electronically Recorded Monetary Claims Act Fin. Services SEC 17a-4 HIPAA Canadian Electronic Evidence Act DoD 5015.2 Basel II/III Capital Accord Electronic Ledger Storage Law VERS AIPAGDPdU & GoBS & DOMEA NF Z 42-013 Financial Services Authority MoReq 2010 OSHA Sarbanes-Oxley Act Federal Rules of Civil Procedure FDA 21 CFR Part 11 EU Data Protection Directive Pharmac./ Life Sci. (21 CFR Part 11) Nota Fiscale Normativa 3400, SBIF Capitulo X, CNBV Articulo 052 Financial Instruments and Exch. Laws (J- SOX) Insurance Business Act Model IGA - FACTA EU Statutory Audit and Company Reporting Directive (EuroSox) Perelman wins $1.6 billion in case vs. Morgan Stanley Financier Ron Perelman won US $1.6 billion from Morgan Stanley after a judge said the firm had failed to turn over e-mails and other digital evidence in a lawsuit “62% of large companies have at least one law suit filed against them with $20 million or more at stake.” Third Annual Litigation Trends Survey Findings, Fulbright & Jaworski 2006 “[in 2006] for billion- dollar companies, the number of law suits soared to 556 cases, with almost half facing 50 new laws suits per year.” Third Annual Litigation Trends Survey Findings, Fulbright & Jaworski 2006 The costs to preserve, find and review electronic evidence, including e-mails, are astronomical…[in the case] Kentucky Speedway v. NASCAR, 2006 U.S. Dist., [expenses totaled] $3,000,000…in 5 months for e-discovery alone
  8. 8. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 8Public Surveys Validate Widespread Need for ECM in Business Processes Accounts payable (invoices) Project management Legal HR Sales/CRM Maintenance/asset management Customer service Quality control Case management Procurement 0% 2% 4% 6% 8% 10% 12% 14% In your organization, which business process is currently the most in need of integration with content/document management (N=120) 0% 10% 20% 30% 40% 50% 60% 70% Improved storage management and resilience Productivity benefits of linking documents and transaction workflows Customer service improvement from immediate access to all related content Knowledge-sharing benefits of universal staff access to information Compliance benefit of consistent records management across all data Higher level of quality, less mistakes from manual cross-reference Commercial/strategic benefit of combined access to structured and unstructured data Which of the following would you say are the TWO biggest benefits of linking ECM with ERP and CRM (N=296) Business Processes in Greatest Need of Integration with ECM Greatest Benefits from Integrating ECM with Business Processes AIIM White Paper Connecting ERP and ECM: Measuring the Benefits, 2010
  9. 9. SAP-OpenText Partnership
  10. 10. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 10Public PARTNERSHIP – Unique for the Customer & Best in Industry
  11. 11. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 11Public OpenText Suite for SAP
  12. 12. xECM in Business Putting Content in Context of Business
  13. 13. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 13Public Enabling Business Transformation with ECM for SAP  Procurement Excellence  Production & Operation Excellence  Customer Excellence  Human Resources Excellence  Financial Excellence  Information Technology Excellence content-enriched business processes
  14. 14. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 14Public Combining the power of SAP, Extended ECM and SharePoint ERP Content Financials, HR, Suppliers, Assets, IT / Archiving ECM Content Documents / Records, Paper, Web Sites, … ECM UserSAP User Integrated Workspaces SharePoint Content Collaborative Content, Projects, Communications SharePoint User
  15. 15. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 16Public Workspaces – SAP User Experience Business Workspaces
  16. 16. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 17Public Workspaces – CS User Experience Business Workspaces
  17. 17. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 18Public Example: Workspace in MS Windows® Windows Integration of Extended ECM Full ECM capabilities with document preview, document edit in MS Office, versioning, audit, metadata, etc. Complete SAP hierarchy (e.g. FLOC, EQUI) is automatically available as Windows folder structure Windows & Office
  18. 18. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 19Public Extended ECM in Microsoft Outlook® Drag & Drop E-Mails from Outlook to Workspaces of Extended ECM Full ECM capabilities with document preview, document edit in MS Office, versioning, audit, metadata, available in MS Outlook Complete SAP hierarchy (e.g. FLOC, EQUI) is automatically available as Windows folder structure E-Mail Client
  19. 19. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 20Public SharePoint User Interface for SAP Business Workspaces Business Workspace content displayed in Enterprise Library Web Part Link to SAP GUI, Business Relationships, Recent Changes displayed in Widget Web Part SAP metadata information displayed in Widget Web Part
  20. 20. SAP Employee File Management by OpenText Enable HR to Focus on People and Strategy
  21. 21. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 22Public SAP Employee File Management : In Nutshell Capture: Scan, Drag & Drop Barcode, eMail, Self-Service Upload , Mass Import. Flexible Folder Structure HR Processes, Follow Up, Workflow Secure Archiving Integration of SAP Documents and SAP Interactive Forms by Adobe Guest -User Access SAP GUI Retrieval for HR Professionals Secure Deletion and Retention Management Web Access for HR Professionals, Manager & Employee Self Service Activity Logging SAP Employee File Management Employee Interaction Center Reporting
  22. 22. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 23Public User Experience
  23. 23. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 24Public Reporting for HR Documents and Employee Files Result list: No document available Document available but no longer valid Document available and valid Display Results as bar chart
  24. 24. SAP Vendor Invoice Management by OpenText Streamlining Accounts Payable
  25. 25. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 26Public OCR Option for SAP Invoice Management Payment SAP Invoice Management Invoice Recognition Invoice Processing FAX Paper Pay ERP (FI/AP) Document Archiving & Viewing Email Automated reconciliation and posting e-Invoice Channel e.g. Ariba® Network XML OT Batch Pipeline Document Scan e.g. SAP Archiving - Enterprise Scan e.g. SAP Archiving by Open Text Document Archiving & Viewing Vendor Invoice Management Process
  26. 26. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 27Public OCR data completion: Invoice Header Data High productivity handling OCR exceptions using synchronized image and data views
  27. 27. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 28Public Actions Depend on the User Role
  28. 28. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 29Public Key Process Analytics
  29. 29. Customers and Value Proposition
  30. 30. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 31Public Qatar Amiri Guard Regional Customers
  31. 31. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 32Public Why SAP-OpenText The only one-stop-shop solution from your landscape vendor:  Open Text is SAP and SharePoint’s premium Enterprise Content Management vendor  Productized integration between SAP, SharePoint and Open Text Enterprise Content Management  The only DoD 5015.2 certification for Records Management paired with SAP, SharePoint  Reduced cost of operation  No integration risk – this not available from any other vendor  No maintenance risk – one source of customer support, service packs and upgrades  The only ECM SAP-Premium Qualified certified solution  Entire Engineering solution stack is built on same ECM foundation layer Grows along your business needs:  Joint development on Research & Development investment and co-innovation  Supports multiple back ends (SAP, non-SAP)  Supports multiple languages  Future proof – will work with future SAP Enhancement Packs and ERP releases
  32. 32. © 2014 SAP AG or an SAP affiliate company. All rights reserved. Thank you Contact information: Yashpal Jain Principal Solution Consultant yjain@opentext.com +971506002209

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