SAP Business One 8.8 Release Family, Kyriakos Stylianides, Managing Director, Supernova Consulting

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Small Businesses Run Better with SAP Business One …

Small Businesses Run Better with SAP Business One

This breakfast meeting was held at the Londa Hotel in Limassol, Cyprus on October 4, 2012 by Supernova Consulting. The attendees had the chance to hear and see how small and medium sized businesses in Cyprus run better with SAP Business One.

Supernova Consulting is a Gold SAP Channel Partner in Cyprus and offers SAP® Business All-in-One, SAP® Business One and SAP® BusinessObjects™ Business Intelligence (BI) Solutions

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  • 1. Supernova Consulting SAP Business One 8.8 Release FamilyFriday, 19 October 2012Kyriacos Stylianides, Managing Director
  • 2. Introduction Technology is evolving: 1990 – 2020 – ERP/CRM – BI – Mobility Technology is a strategic tool for every business of any size to manage economic challenges – Improve efficiency, productivity and… – Achieve sustain-ability (regenerative & balanced) – Intelligently manage company data© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 2
  • 3. Where we are with SAP Business One 8.8 Roadmap Snapshot Release Family – Enhancements are delivered in major or minor releases. Major releases (e.g. 8.8) contain major new Definition functionality or architectural changes; minor releases (e.g. 8.81, 8.82) include new and improved business functions or corrections Interfaces remain stable between major and minor releases A major release and minor releases that follow it, present a release family Release Family – Each release family is supported for 3 years (begins with unrestricted shipment of the major release and covers Maintenance any subsequent minor releases in the release family) When a new minor release enters unrestricted shipment, maintenance of the preceding version is discontinued Patch frequency varies from 4 to 12 weeks; gradually decreasing during maintenance period * Planned General Availability: Release 8.82 in Q2/2012 / Release 9.0 in Q4/2012© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 3
  • 4. Introducing SAP Business One 8.8 Our Focus Ease-of-Use Business Processes Crystal Reports and Analytics System Architecture and Performance Implementation and Maintenance Integration and Collaboration Cover additional Legal Requirements Results Higher productivity Lower total cost of ownership More fun to work with! Part of Maintenance SAP Business One 8.8 is available for any customer with a valid maintenance contract© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 4
  • 5. Innovations Delivered with 8.8 Mobile Capabilities New User Experience: Mobile App Mobility based on integration component Graphic Charts and Speedometers Dashboards Present transactional data in graphic form Individual Work Center Cockpit View, search, organize, and perform tasks in a personalized work center Integrate Systems Integration Framework B1i Framework – platform to integrate systems© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 5
  • 6. New Fresh User Interface Enhancements Release 8.8 introduces a new user interface with a fresh look and feel based on extensive customer research Rich in color, texture and dimensionality Improved graphics and images New UI aligned with SAP brand Flexible switch between old and new styles Benefits Engagement of the users on a more emotional level due to the modern and attractive look More usable and fun to work with Improved User Experience!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 6
  • 7. Basic Units of Measure Sales Enhancements: 5 x 10-pack (500g) Usage of different units of measure (UoM) in Purchasing Warehouse Sales 10 x 2000 x 15 x Set 1 (600g) Purchasing documents Bale (10kg) Ball of wool (50g) Sales Sales documents 25 x Set2 (300g) Warehouse Definition of standard UoM for sales and purchasing in the item master data and ability to change the standard UoM (even when transactions exists) Ability to manually overwrite UoM in marketing documents* Benefits: Support of more customer processes Increased flexibility for units of measure Enhanced basis for Add-On functionality *please note that it is not possible to define separate price lists Adaptable for Your Needs!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 7
  • 8. Available to Promise Inventory Status (ATP) Enhancements: Overview of forward-looking inventory projections based on production or purchase orders User-friendly access with right click in each document (e.g. access while processing marketing documents) Enhanced item availability check Benefits: Enhanced control of your inventory through increased transparency into current and future stocks Ability to make accurate commitments to customers as to when a product can be delivered Elimination of the risk of stock-outs Accurate Customer Delivery Planning!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 8
  • 9. Support for Negative Totals in A/P and A/R Documents Enhancements: Support of negative totals in marketing documents Support of negative lines in more document types (e.g. Invoices) Benefits: Direct creation of invoice documents, without checking in advance if the balance due is positive or negative No need for creating additional credit notes for negative amounts anymore Simplify Your Accounting Processes!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 9
  • 10. Reopen Order for Redelivery Initial Sales Process: Business Scenario: Items are returned for redelivery Sales Order: Sales Order Delivery 1 Reopen the original sales/purchase order to Status: Closed Qty: 10 Qty: 10 Open Qty: 0 process a subsequent delivery Enhancements: Return (based on delivery) Reopen sales or purchase order when returning goods Sales Order: Return Delivery 1 Status: Open Increase open quantity of item in sales or Qty: 3 Open Qty: 3 purchase order according the quantity in the return New behavior can switched on or off Subsequent delivery of open quantity: Benefits: Delivery 2 Sales Order: Reduce the need to have duplicate orders Sales Order Status: Closed Qty: 3 Open Qty: 0 Easier and more transparent handling of subsequent delivery when goods are returned Streamlined Processes© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 10
  • 11. Request for Quotation Overview Enhancements: New marketing document type Purchase Purchase Quotation Generation Wizard Quotation Ability to maintain many vendors and a default vendor for each item master Ability to create purchase quotation from Sales Purchase Purchase Purchase Order Quotation 1 Quotation 2 Quotation n New Purchase Quotation Generation Wizard Get data from vendors Benefits: Supports users while requesting new prices Update Update Update and delivery dates from vendors PQ 1 PQ 2 PQ n Supports users while choosing the best option Pick optimal Reduces costs, increases quality and on-time vendor delivery Good basis for SSP’s to develop additional Create Purchase Order branch specific functionalities Improve Effectiveness of Purchasing Team© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 11
  • 12. Procurement Confirmation Enhancements: Automatic creation of purchase quotations or orders directly from sales orders Purchase quotations or orders can include part or all of the items from the sales orders Procurement Confirmation Wizard automatically starts on Sales Orders marked as procurement document Collect and combine multiple sales orders for Procurement Confirmation Wizard Benefits: Saves time with the procurement process Saves shipping costs, as several Sales Orders can combine into one Purchase Order Save Time and Money© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 12
  • 13. Recurring Transactions for Marketing and Inventory Documents (2) Example: Recurring transactions template Template Transaction Recurrence Create a Start Date Valid Until Name Type Period template Server A/R Invoice Monthly 01.01.2011 01.12.2011 Maintenance Annual contract with Transactions... Transactions... customer based on a Execute monthly rate ...12 Invoices will be triggered during the period Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 13
  • 14. Journal Entry Preview Enhancements: Simulate a journal entry before a document is added to the database Includes G/L accounts and Cost Center distribution Benefits: Enable users to check journal entry prior to posting Risk-free learning of system behavior Reduces system implementation time Journal entry posting more predictable Avoid Posting Issues© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 14
  • 15. Basic Cost Accounting Overview (1/3) Enhancements: Introduced Multi-dimensions concept Assign up to 5 dimensions General Setting View multi-dimensions in a single column or individual columns Block or warn where distribution rule or project code is missing G/L Accounts master data extension checkbox Enter default value or use above assignment Benefits: Multidimensional assignment Enforces completion of data Greater cost and revenue analysis Enable Cost and Revenue Analysis© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 15
  • 16. Basic Cost Accounting Overview (2/3) Enhancements: Cost center and Distribution rule master data extension Assignment to Dimensions Active setting to speed up selection Transactions attached to multiple Cost centers via Dimensions Data presented in different views using Dimensions Benefits: Speed up entry of data Better grouping of cost centers Multiple views can be generated of the same data Data capture in a single location© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 16
  • 17. Basic Cost Accounting Overview (3/3) Enhancements: Cost Accounting Summary report Include Journal vouchers Use of hierarchies for desired report structure Budget versus Cost Center report Reporting per dimension Cost Accounting Reconciliation report Cost accounting correction JE transparent All new reports are presented in Crystal Report layouts Benefits: Managers see their own data Supports management decisions Budget management Management Decisions Backed up by Real Data© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 17
  • 18. Integrated Crystal Reports (1/5) User Experience Enhancements: Seamless integration of industry leading reporting solution and SAP Business One Variety of layouts and graphical presentation options Improved design capabilities User-friendly preview options like magnifier, page browsing, multiple preview windows, etc. Interactive reporting and drill down (see next slide) Benefits: Simplified reporting and analysis of business critical information Easy design of layouts and reports that completely match your corporate identity style Faster Information Access and Analysis!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 18
  • 19. Integrated Crystal Reports (2/5) Interactive Reporting Analysis Enhancements: Zoom-in and out Drill Down ‘Find text’ search option Direct link from report to SAP Business One Drill down capabilities and navigation with grouped data tree Export functionality to many formats (XML, XLS, …) On-report sorting, filtering and reformatting Benefits: Easier and faster information access Increased transparency Easy export of data in common formats for external processing Better Control of Your Business!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 19
  • 20. Integrated Crystal Reports (5/5) Xcelsius (Requires Additional Purchase of License) Capabilities: Easy creation of interactive dashboards from Microsoft Excel or a live data source Export of your dashboard into familiar formats – Microsoft Office, Flash (SWF) files, Adobe PDF and Adobe AIR Embedding of Xcelsius flash objects in your CR layouts and reports, or deployed web services Real-time data interaction Benefits: Display of business data in stunning visualizations Increased readers Interactive Xcelsius model. engagement due to Please place in presentation mode (F5). capability to interactively explore reports Faster answer to business questions and with fewer reports Easy to conduct ‘what if’ analysis Move the cursor over the dashboard for interactive experience! Interactive Analysis for Improved Decision Making!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 20
  • 21. Sample Profitability Report© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 21
  • 22. Vessel Profitability© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 22
  • 23. Financial KPIs© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 23
  • 24. Data Archiving Data Archive Wizard: Removes chained transactional data related to closed financial periods from the productive database Productive Database Simulates the run prior to execution with (Prior to data archive run) estimation of database size reduction Creates a copy of the current database to have access to historical data Data Archiving removes transactional data Benefits: Improved utilization of productive database Leaner and faster system performance Lowered TCO: Productive Database Faster and smaller backups (after data archive run) Faster upgrade, lower maintenance effort Enhanced System Performance and Management!© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 24
  • 25. Remote Support Platform (RSP) Remote support platform for SAP Business One is an automated tool that checks customers’ system and database against operational best practice, thus ensuring customers end-to-end business Proactively identifies and prevents potential system issues Secures day to day business operations Reduces IT support and maintenance costs, which results in lower TCO Send automatic health check queries SAP & Partner Support SAP Business One RSP to identify potential system issues System Status Reports Collect information about installation, data load, disk space usage, Health Checks previously performed back-ups etc. Healing Tasks Automatically send fixes to heal detected issues Patch Distribution Incident Processing Notify partner @ Reduced IT Dependency and Maintenance Cost© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 25
  • 26. Electronic File Manager Enhancements: EFM-Designer for electronic file format (add-on) Runtime generates electronic files according these definitions Manage definitions and update, export and import definitions of bank files and electronic reports Benefits: Easier and faster definition of bank files and electronic reports Faster reaction to legal changes Partners can effectively implement additional electronic reporting and new bank file formats Easy distribution of formats through import and export Lower Effort and Cost to Adapt and Design Electronic Reports© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 26
  • 27. BIC/SWIFT & SEPA Background: SEPA (Single Euro Payments Area) basis for financial infrastructure for Europe SEPA will be used in 31 countries (EU + EEA) with several local variations of bank format Enhancements: Data structure adapted to manage BIC/SWIFT per bank account which is a must for SEPA Standard SEPA bank file formats (Credit Transfer and Direct Debit) New technical infrastructure to design, create and modify bank file formats (Electronic File Manager) Benefits: Lower bank fees and faster money transfer across countries when using SEPA Note: SWIFT available for all localizations, IBAN for all, SEPA Easier adaption of the outgoing bank format if required available for EU localizations, Switzerland and Norway Utilize the Benefits of SEPA with Lower Bank Transaction Fees and Faster Bank Transfers© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 27
  • 28. Integration of SAP Business One via B1iSN with other ERP Systems Seamless integration between local SAP Business One installations and central SAP Business Suite installation* Rich and proven out-of-the-box scenarios enable rapid set-up within short time Flexibility of the technology allows easy customization and extendibility Lightweight architecture requires minimal skill set, and reduces maintenance *B1iSN can also be used for integration with other systems of your Ecosystem with proven standards (e.g. web services) Subsidiary Headquarters Customer Headquarters Manufacturing Site Branch Office Acquisition Branch Office Supplier Customer Manual Processes Fully integrated with B1iSN Reliable and Affordable Integration of Your Ecosystem© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 28
  • 29. New User Experience: SAP Business One Mobile App SAP Business One with You Anytime, Anywhere Shows reports and content, processes approval requests, manages business partner data, and much more App for iPhone, iPad and iPod touch available in iTunes – Integrated connection to demo server Further enhancements in 2011 on content and function; supporting additional platforms/devices Increased Mobility Available with SAP Business One 8.8 Patch Level 12 or higher and Integration Component for SAP Business One© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 29
  • 30. Dashboards Dashboards Included within Business One: Customer Aging Sales Analysis Service Call Additional dashboards can be created by partners with the SAP Crystal Dashboard Designer Advantages: Quick view on present data and trends over time View Relevant Data© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 30
  • 31. Cockpit – A Personalized Work Center Cockpit feature a dramatically improved user interface Intuitive user experience; Easy UI configuration and personalization Simple embedment of Partner solutions (add-ons) Fast adoption of predefined work centers delivered by SAP and Partners Search Engine - Dashboard Easy navigation Integration for KPI monitoring Messages / Alerts or Cockpit Workflows selection / Common Trans- configuration actions and links and classic navigation Option to embed Open Business Services Documents such as Dun& Bradstreet; Web feeds/RSS; Social networks; any Web-Application or Information New User-Interface© SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services Page 31
  • 32. Supernova Consulting SAP Business One 8.8 Release FamilySAP Business One 8.8203b SAP B1 8.82 HILTON.pptx