November 23rd, 2013

What Comes Next?
SharePoint assimilation into your
business’ ecosystem

Ryan Merpaw
Engagement Manage...
Thank you to all of our Sponsors!!
Ryan Merpaw

Engagement Manager
phone: +1 613 233 4596
email: rmerpaw@stoneshare.com
linkedin: http://www.linkedin.com/in/...
About the Session
What comes next? SharePoint assimilation into your business’ ecosystem
“SharePoint will find issues with your
business processes, faster than any
other software.”
– Bill English, Mindsharp
Why
are
you
using
SharePoint?
Reasons for Using SharePoint
Breadth

Content Storage
Internet

Intranet
Team Collaboration
Platform
Search
Business Intel...
Because of the Technology
“How can we use SharePoint?”
Return on Investment
Quantitative

Qualitative

Money
- Increased revenue
- Eliminated tools
- Increased productivity
- Lo...
Setting the Scene
SharePoint is deployed
First project done

Pushing for the platform
What are the Issues?
Proliferation

Motivating Users
Business unit on-boarding
Capacity Planning
Support
Monitoring
Compli...
The Centre of Excellence - CoE
Cross-functional team
Evangelism

Leadership

Training

Research

Support
Best practices

G...
Benefits

Managing risk
Managing costs
Managing adoption
CoE Lead
Leadership

Interaction with sponsors

Governance Team rep
Overall Vision
Subject Matter Expert (SME)
SharePoint Architect
Interaction with the business

SharePoint Tools
Technology Leads
Network

SharePoint
Database

Development
Change Management
Community

Trainers

Business Analyst
Communications
HR

Project Management

Support Specialist
Organisa...
Governance
Not a “Living Document”
Committee

Automate
Reporting
Governance Model
Automated Testing
Building your CoE
CoE Lead – 100%

CoE Lead
Building your CoE
CoE Lead – 100%
SharePoint Admin – 100%
Network – 10%+
Development – 50%
Database – 30%+
Change Manageme...
Building your CoE
CoE Lead – 100%
SharePoint Admin – 100%
Network – 50%+
Development – 100%
Database – 50%+
Change Managem...
Authority
Line of Business Solution Requests

Stakeholder

Business

CoE Lead

Governance

SME

Technical Teams

Change Management
Walking Through the Scenario
SharePoint Deployed

500 Users

Team Collaboration
Starting the Governance Plan

Team Adoption
keholder and CoE Lead discussion

CoE Lead reviews Governance
SME Involvement

Initial engagement with the business
SME designs solutions

Following Governance

Working with tech
Evangelise

Testing
Guiding Change Management

Help Trainer...
Communication

UAT
Involvement
Training
Sustainable
Integrated
Change
Question
Governance
Engagement
Processes

Communication
Solution

Training
Testing
Remember to fill out your evaluation forms to win some great prizes!

&
Join us for SharePint today!

Nov 23rd, 2013 @6:00...
Ryan Merpaw

Engagement Manager
phone: +1 613 899 2327
email: rmerpaw@stoneshare.com
linkedin: http://www.linkedin.com/in/...
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SharePoint Saturday Ottawa - Building the CoE

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This is the presentation I completed for SharePoint Saturday in Ottawa 2013-11-23.

Published in: Business, Technology
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  • At the end of the day, please ensure your evaluation is signed and handed in for door prizes. The draw takes place in Room 102A.
  • Questions:Who has SharePoint deployed?Who is deploying SharePoint?Who has a SharePoint CoE in their organisation?Who has not even thought about this?
  • Microsoft Provided tools
  • Enterprise system which doesn’t look like an enterprise system
  • Add HR – Roles review, title reviewsEnterprise system which doesn’t look like an enterprise system
  • 500 usersSharePoint deployedTeam collaboration siteSmall governance plan in placeTeam Adoption
  • SharePoint Saturday Ottawa - Building the CoE

    1. 1. November 23rd, 2013 What Comes Next? SharePoint assimilation into your business’ ecosystem Ryan Merpaw Engagement Manager StoneShare rmerpaw@stoneshare.com
    2. 2. Thank you to all of our Sponsors!!
    3. 3. Ryan Merpaw Engagement Manager phone: +1 613 233 4596 email: rmerpaw@stoneshare.com linkedin: http://www.linkedin.com/in/ryanmerpaw blog: http://www.ryanmerpaw.com
    4. 4. About the Session What comes next? SharePoint assimilation into your business’ ecosystem
    5. 5. “SharePoint will find issues with your business processes, faster than any other software.” – Bill English, Mindsharp
    6. 6. Why are you using SharePoint?
    7. 7. Reasons for Using SharePoint Breadth Content Storage Internet Intranet Team Collaboration Platform Search Business Intelligence Extranet
    8. 8. Because of the Technology
    9. 9. “How can we use SharePoint?”
    10. 10. Return on Investment Quantitative Qualitative Money - Increased revenue - Eliminated tools - Increased productivity - Lowered overhead per sale Emotional - Improve employee morale - Eliminate of unpopular tasks - Reduced user confusion - Happier customers Time - Streamlined business processes - Just-in-time (JIT) information - Less rework - Faster time to market Evaluation of work - Ability to focus on higher-value tasks - More automation, fewer mistakes - Simplify the “hairball” - Reduce employee turnover
    11. 11. Setting the Scene SharePoint is deployed First project done Pushing for the platform
    12. 12. What are the Issues? Proliferation Motivating Users Business unit on-boarding Capacity Planning Support Monitoring Compliance
    13. 13. The Centre of Excellence - CoE Cross-functional team Evangelism Leadership Training Research Support Best practices Governance
    14. 14. Benefits Managing risk Managing costs Managing adoption
    15. 15. CoE Lead Leadership Interaction with sponsors Governance Team rep Overall Vision
    16. 16. Subject Matter Expert (SME) SharePoint Architect Interaction with the business SharePoint Tools
    17. 17. Technology Leads Network SharePoint Database Development
    18. 18. Change Management Community Trainers Business Analyst Communications HR Project Management Support Specialist Organisational Change
    19. 19. Governance Not a “Living Document” Committee Automate Reporting Governance Model Automated Testing
    20. 20. Building your CoE CoE Lead – 100% CoE Lead
    21. 21. Building your CoE CoE Lead – 100% SharePoint Admin – 100% Network – 10%+ Development – 50% Database – 30%+ Change Management – 50%+ SharePoint Admin Network CoE Lead / SME Development Database Change Management
    22. 22. Building your CoE CoE Lead – 100% SharePoint Admin – 100% Network – 50%+ Development – 100% Database – 50%+ Change Management – 100%+ CoE Leads SMEs SharePoint Admin Network Development Database Change Management
    23. 23. Authority
    24. 24. Line of Business Solution Requests Stakeholder Business CoE Lead Governance SME Technical Teams Change Management
    25. 25. Walking Through the Scenario
    26. 26. SharePoint Deployed 500 Users Team Collaboration Starting the Governance Plan Team Adoption
    27. 27. keholder and CoE Lead discussion CoE Lead reviews Governance SME Involvement Initial engagement with the business
    28. 28. SME designs solutions Following Governance Working with tech Evangelise Testing Guiding Change Management Help Trainers
    29. 29. Communication UAT Involvement Training Sustainable Integrated Change
    30. 30. Question Governance Engagement Processes Communication Solution Training Testing
    31. 31. Remember to fill out your evaluation forms to win some great prizes! & Join us for SharePint today! Nov 23rd, 2013 @6:00 pm The Observatory Pub, Algonquin Student’s Association Address: A-170 on Algonquin Campus Parking: No need to move your car!* Site: http://www.algonquinsa.com/ob.aspx Date & Time: Location:
    32. 32. Ryan Merpaw Engagement Manager phone: +1 613 899 2327 email: rmerpaw@stoneshare.com linkedin: http://www.linkedin.com/in/ryanmerpaw blog: http://www.ryanmerpaw.com
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