Why We Need Factory Confirmation.


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This PPT explains why 3rd party Inspection company stress for Factory confirmation even after client confirmation.

This process helps to :-
1. Reduce/Pre-empt last minute surprises
2. Have clear understanding on inspection date/location
3. Get confirmation on offer quantity
4. Communicate
A. Expected mini. % of merchandise should be ready @ inspection.
B. AOL inspection standard going to be followed @ inspection.
C. Inspection requirements/ timelines
D. Terms and conditions

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Why We Need Factory Confirmation.

  1. 1. INSPECTION PROCESS FLOW Step 4 www.rsjqa.com
  2. 2. Often new clients ask us; Factory Confirmation “I have provided you the inspection date & factory contact details, why do you still need confirmation from factory.” We tried to answer the same below in this presentation. www.rsjqa.com
  3. 3. Factory Voices Why need Confirmation Timelines Requirements @ Inspection Agenda Exceptions www.rsjqa.com
  4. 4. Find below few sample voices heard by our field inspectors where skipped this confirmation process. “This is our head office and our factory is xx hour drive from here” www.rsjqa.com Factory Voices
  5. 5. “We were never informed or aware about 3rd party inspection involved in this order” “We have to check with our client to allow this inspection.” “We never confirmed inspection date, today we are occupied by other audits/inspection so can’t entertain you today.” www.rsjqa.com Factory Voices. . . .
  6. 6. “We have manpower crunch today & nobody informed that you need assistance.” “we can’t provide helper for inspection” We have space constraints & nobody informed your stacking requirement. we can’t rearrange for inspection." “We have space constraints & nobody informed your stacking requirement. we can’t rearrange for inspection.” “This is very strict inspection, we never know about this kind of standard.” www.rsjqa.com Factory Voices. . . .
  7. 7. This process helps to I. Reduce/pre-empt last minute surprises II. Have clear understanding on inspection date / location III. Get confirmation on offer quantity IV. Communicate a) Expected mini. % of merchandise should be ready @ inspection. b) AQL Inspection Standard going to be followed @ inspection c) Inspection requirements / timelines d) Terms & conditions www.rsjqa.com Why need Confirmation
  8. 8. I. After getting confirmed inspection booking II. Before 3-5 days from desired inspection date III. Any changes to the inspection date to be notified prior to 2 working days of inspection www.rsjqa.com Timelines
  9. 9. I. Readiness of the committed quantity at committed location II. Proper lighting III. Proper Stacking of the cartons IV. Proper Inspection space V. Required manpower assistance www.rsjqa.com Requirements @ Inspection
  10. 10. www.rsjqa.com INSPECTION CONFIRMATION FORM Buyer Name Vendor Name Factory Name and Address (Inspection Location) Factory Contact Person & Number Inspection Date PO # Style # Product Description Inspection Type ( INLINE or FINAL INSPECTION ) Order quantity Offered Quantity Are the client approved reference sample available for all styles. Yes or No Sample confirmation form given below
  11. 11. www.rsjqa.com Notes & Inspection Booking Requirements: 1. All Inspection Request form needs to be send minimum 3 Working days in advance by Factory to RSJ. 2. If there is a change, Please notify us in Written via email not later than 2 working days Prior to Inspection day. A Cancellation Fee of USD250 will be charged for (1) Notice of change reaches RSJ too late and the inspector has left for the inspection trip already; (2) Inspection is Cancelled on QC date due to goods not Ready for the required Percentage or other causes from the Manufacturer. 3. Approval sample and Specs: Please provide RSJ Inspector a Sealer of Client's Approved sample, Colour swatches, , Size Specs (Sizing, Tolerances, diagram & measurement methods), Labeling, Packaging, Carton Marking & Packing list at the time & place of Inspection 4. Place of inspection: The Inspection is required to take place in a clean, well-lit area. Please provide the RSJ Inspector a Inspection Table to work on.
  12. 12. Is factory confirmation mandatory always? Not always but It is highly recommended. Exceptions applicable Where Client guarantees for payments & accepts responsibility for this process www.rsjqa.com Exceptions
  13. 13. For more Details please log on to www.rsjqa.com Or Contact us at factoryconfirmation@rsjqa.com www.rsjqa.com
  14. 14. www.rsjqa.com