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Advance Systems America, Inc. is part of the Mitrefinch family of companiesTMS Automated Workforce  Management Solution
About Advance Systems        A subsidiary of Industry-leading        Mitrefinch Group        Headquartered in Boston, MA. ...
Choosing a Time & Attendance System                What are the requirements for a system?                What are the mai...
Single Database, Total AutomationAll of your workforce management tools in one system                                    e...
Time and Labor  Time & LaborAbility to calculate complex work rules– eliminate duplicate and manual dataentryOn average “B...
Leave Management   Leave MgmtEmployees take an average of 1.25days of extra leave time per year, thisequates to 0.48% of p...
Scheduling    SchedulingIneffective scheduling yields:  - Poor visibility of labor and volume  - No way to track casual ov...
Job Costing    Job CostingTrack multiple jobs in a single timespanAllocate actual cost to a job or taskTrack multiple empl...
Employee Self Service           ESSIncrease productivity by pushing thework out to the workforce.Enable your employees aut...
Human Resources ManagementHR ManagementPro-actively manage Human Resourcesinformation by setting up automaticemail reminde...
TMS Workforce Management          TMSImprove productivity, reduce overheadand minimize compliance risksTMS offers complete...
Single Database, Total AutomationAll of your workforce management tools in one system                                 e& L...
Single Database, Total Automation    All of your workforce management tools in one system                               e&...
The Advance Systems Advantage         Flexibility to configure and customize the system to your         specific needs wit...
The Advance Systems Advantage         Flexibility to configure and customize the system to your         specific needs wit...
Benefits for Finance         Reduction in payroll processing time - resulting         in average weekly savings of 7 minut...
Benefits for Information Technology                 Increased security – role based system                 with configurab...
Benefits for Human Resources             Employee Self Service - Eliminate employee             requests about how many ho...
ASA Customers
What they’re saying…    “Each store can decide in advance the number of staff    required for the following week and this ...
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Automated Time & Attendance

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This presentation discusses the benefits of moving to an Automated Time and Attendance system.

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Transcript of "Automated Time & Attendance"

  1. 1. Advance Systems America, Inc. is part of the Mitrefinch family of companiesTMS Automated Workforce Management Solution
  2. 2. About Advance Systems A subsidiary of Industry-leading Mitrefinch Group Headquartered in Boston, MA. Over 4,000 customers in the US, Canada, Ireland, the UK and Australia $25 Million in Annual Revenues. A pedigree of 30 years on the world-wide stage at affordable pricing.
  3. 3. Choosing a Time & Attendance System What are the requirements for a system? What are the main areas of improvement from a system? Full service provider vs. re-seller? Subscription or purchase model, what are the advantages of each? What are your requirements for training and support? What are the key benefits?
  4. 4. Single Database, Total AutomationAll of your workforce management tools in one system e& Labor Tim Le gm av t M e ces Res man TMS our Hu Automated Sche Workforce d Mgmt uling Em Se p lf loy Se e rv e ng ice Job Costi
  5. 5. Time and Labor Time & LaborAbility to calculate complex work rules– eliminate duplicate and manual dataentryOn average “Buddy Punching”accounts for payroll inflation of 2.2%.A company’s payroll error rate typicallyfalls between 2% and 5% of totalpayroll costs.Multiple methods of data collection: - Clocking Terminals - SMS Text Messaging - IVR Phone System - PC Clocking – Bio-metric Mice - iPhone & Android Applications Back to main
  6. 6. Leave Management Leave MgmtEmployees take an average of 1.25days of extra leave time per year, thisequates to 0.48% of payroll.The average cost to defend yourselfagainst an FMLA case is $78,000despite the outcome.There are currently 5 employee bills inCongress that could impact currentFMLA legislation. Ensure fullcompliance with TMS.Manage all of your employee’s leaveand stay in compliance with Federaland State Legislation by automatingthe process with TMS. Back to main
  7. 7. Scheduling SchedulingIneffective scheduling yields: - Poor visibility of labor and volume - No way to track casual overtime - Poor forecasting and schedulingToo Few People: - Unplanned overtime - Poor quality, lower output, safety concerns - Lower sales and poor customer serviceSchedule by required skill sets andoccupancy rates Back to main
  8. 8. Job Costing Job CostingTrack multiple jobs in a single timespanAllocate actual cost to a job or taskTrack multiple employees with singletransactionTrack results for productivity andefficiencyGain more insight into the productionof your workforce Back to main
  9. 9. Employee Self Service ESSIncrease productivity by pushing thework out to the workforce.Enable your employees automate thetime off request processEliminate paper trails and updatetimecards and schedules automaticallyIncrease transparency and keepinformation up to date by allowingemployee visibility Back to main
  10. 10. Human Resources ManagementHR ManagementPro-actively manage Human Resourcesinformation by setting up automaticemail remindersFMLA and FLSA Management andReportingManage all your HR needs: - Benefits Management - Track Licenses & Certifications - Performance Appraisals - Pay details - On-boarding Checklist - Track employee inventory - Recruitment Back to main
  11. 11. TMS Workforce Management TMSImprove productivity, reduce overheadand minimize compliance risksTMS offers complete workforcemanagement through a single solutionon one databaseTMS manages the lifecycle of yourworkforce from hiring to retiringODBC compliant, TMS enables thirdparty integration with all other ODBCcompliant solutions Back to main
  12. 12. Single Database, Total AutomationAll of your workforce management tools in one system e& Labor Tim Le g m av t M e R e s m an ces TMS our Hu Automated Sche Workforce dulin Mgmt g vic e S er yee lf p lo Se m ng Job Costi E
  13. 13. Single Database, Total Automation All of your workforce management tools in one system e& Labor Tim Le gm av t M e Res man ces our TMS Hu Automated Sche Workforce d Mgmt uling Em Se p lf loy Se e rv e ice Job Costing
  14. 14. The Advance Systems Advantage Flexibility to configure and customize the system to your specific needs without hindering the ability to upgrade at will. Available for purchase with the flexibility for third party hosting options Significantly reduced modules in order to create a scalable solution that offers full benefits to all users Live implementation and training which allows for quicker installation and go live dates Single location for support – real people with outstanding turn times Over 30 years of experience on a global scale
  15. 15. The Advance Systems Advantage Flexibility to configure and customize the system to your specific needs without hindering the ability to upgrade at will. Available for purchase with the flexibility for third party hosting options Significantly reduced modules in order to create a scalable solution that offers full benefits to all users Live implementation and training which allows for quicker installation and go live dates Single location for support – real people with outstanding turn times Over 30 years of experience on a global scale
  16. 16. Benefits for Finance Reduction in payroll processing time - resulting in average weekly savings of 7 minutes per employee Reduction in Payroll Error rate by an average of 1.2% of total payroll. Eliminate fraudulent punches - On average “Buddy Punching” accounts for payroll inflation of 2.2% Improve on productivity with more efficient processes Eliminate Leave inflation – On average an employee receives 1.25 extra days of Leave per year in the absence of a Time & Attendance System. This equates to 0.48% of payroll.
  17. 17. Benefits for Information Technology Increased security – role based system with configurable access rights / user permissions Improved productivity Easy and quick to implement - requires minimum resources from an IT perspective during and after implementation Reduce overhead by making the workforce drastically more efficient.
  18. 18. Benefits for Human Resources Employee Self Service - Eliminate employee requests about how many holidays they have taken / remaining Reporting on Employee Data – Benefits / Probation / Entitlements / Absence Reporting / Performance Appraisals Eliminate duplicate entry of information Automated ‘Time off’ requests Push out responsibility to Supervisors, the information is at their finger tips Eliminate duplication between Supervisors and HR department FMLA Management, Tracking and Eligibility
  19. 19. ASA Customers
  20. 20. What they’re saying… “Each store can decide in advance the number of staff required for the following week and this has cut overtime for the company by 1.5 million. This has generated a 10% saving in net wages.” – Tony McEntee, Lifestyle Sports “Our Payroll processing time has been reduced by 30%” – Chris O’Neill, Component Sources Int’l “Upgrading from a manual to a computerized time and attendance system is like seeing a light bulb being switched on.” – Jack Fisher, Northeast Behavioral Health
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