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Phaser® 7400




                           color printer




Advanced Features Guide
    Guide des fonctions avancées
   ...
Copyright © 2005 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the Unite...
Contents
1        Using Printer Driver Options
Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . ....
Contents


3        Printing on Other Media
Determining Which Tray to Use . . . . . . . . . . . . . . . . . . . . . . . . ...
Contents


5        Managing Your Printer
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....
Using Printer Driver
                    Options

This chapter includes:

■   Printer Driver Features on page 1-2
■   Sele...
Printer Driver Features


Printer Driver Features
The following table displays many of the Xerox printer driver features t...
Printer Driver Features


                                                                                     Macintosh
 ...
Selecting Which Paper to Use


Selecting Which Paper to Use
When you send your print job to the printer, you can choose to...
Printing in Black and White


Printing in Black and White
If you want your output in black, white, and shades of gray, you...
Printing Multiple Pages to a Single Sheet (Pages per Sheet)


Printing Multiple Pages to a Single Sheet
(Pages per Sheet)
...
Printing Booklets


Printing Booklets
With 2-sided printing, you can print a document in the form of a small book. Create ...
Printing Booklets


To select booklet printing in a supported Windows driver:

 Operating System          Steps

 Windows ...
Printing Separation Pages


Printing Separation Pages
A separation page (a divider page or slipsheet) can be inserted afte...
Printing Cover Pages


Printing Cover Pages
A cover page is the first or last page of a document. The printer enables you ...
Printing Cover Pages


To select cover pages in a supported driver:

 Operating System          Steps

 Windows 98 SE,    ...
Scaling


Scaling
You can reduce or enlarge your page images when they are printed by selecting a scaling value
between 25...
Printing Watermarks


Printing Watermarks
A watermark is additional text that can be printed across one or more pages. For...
Printing Watermarks


To select, create, and edit watermarks using a supported Windows driver:

 Operating System         ...
Printing Negative and Mirror Images


Printing Negative and Mirror Images
You can print pages as a negative image (reverse...
Image Smoothing


Image Smoothing
Image smoothing blends adjacent colors in low-resolution images for smoother color
trans...
Creating and Saving Custom Sizes


Creating and Saving Custom Sizes
Phaser 7400 printers can print on custom size paper fr...
Printing Secure, Personal, Proof, and Saved Print Jobs


Printing Secure, Personal, Proof, and Saved Print
Jobs
These feat...
Printing Secure, Personal, Proof, and Saved Print Jobs


Sending Secure, Personal, Proof, and Saved Print Jobs
Use a suppo...
Printing Secure, Personal, Proof, and Saved Print Jobs


Printing or Deleting Secure Print Jobs
To print or delete a secur...
Printing Secure, Personal, Proof, and Saved Print Jobs


Printing or Deleting Proof and Saved Print Jobs
To print a saved ...
Using Fonts


This chapter includes:

■   Types of Fonts on page 2-2
■   Viewing a List of Resident Fonts on page 2-2
■   ...
Types of Fonts


Types of Fonts
Your printer uses the following types of fonts:
■    Resident fonts
■    Fonts downloaded ...
Printing Font Samples


Printing Font Samples
This section includes:

■    Using the Control Panel on page 2-3
■    Using ...
Printing Font Samples


Using a Windows Printer Driver
To print either a PostScript or PCL font list from your printer dri...
Downloading Fonts


Downloading Fonts
To supplement the resident fonts (which are always available for printing), you can ...
Printing on
                    Other Media

This chapter includes:

■   Determining Which Tray to Use on page 3-2
■   Pri...
Determining Which Tray to Use


Determining Which Tray to Use
Some media can only be printed from specific trays. To deter...
Printing Specialty Media from Tray 1 (MPT)


Printing Specialty Media from Tray 1 (MPT)
Note: To verify which specialty me...
Printing Specialty Media from Tray 1 (MPT)


3. Insert the paper into Tray 1 (MPT):
    Single-Sided Printing:
    ■   Lon...
Printing Specialty Media from Tray 1 (MPT)


5. When the control panel prompts you to confirm the type and size of paper i...
Printing Specialty Media from Trays 2–6


Printing Specialty Media from Trays 2–6
Note: To verify which specialty media yo...
Printing Specialty Media from Trays 2–6


3. Fan the paper to release sheets that are stuck together.




4. Insert the pa...
Printing Specialty Media from Trays 2–6


5. Push the tray completely into the printer.




                              ...
Networking


This chapter includes:

■   Printer Management Software on page 4-2
■   Windows 2000, Windows XP, and Windows...
Printer Management Software


Printer Management Software
This section includes:

■   CentreWare Internet Services (IS) on...
Printer Management Software


CentreWare Web
CentreWare Web is a multi-vendor printer management, installation, and troubl...
Windows 2000, Windows XP, and Windows Server 2003


Windows 2000, Windows XP, and Windows Server
2003
This section include...
Windows 2000, Windows XP, and Windows Server 2003


Other Methods of Installation
Your printer can also be installed on a ...
Windows 2000, Windows XP, and Windows Server 2003


Adding the Printer
To add the printer:
1. On the desktop click Start, ...
Windows 2000, Windows XP, and Windows Server 2003


Printing a Test Page
You are prompted to print a test page.
1. Select ...
Windows 2000, Windows XP, and Windows Server 2003


Creating an IPP Printer
To create an IPP printer:
1.   On the desktop,...
Windows 2000, Windows XP, and Windows Server 2003


Windows 2000, Windows XP, and Windows Server 2003
Troubleshooting
Note...
Windows 2000, Windows XP, and Windows Server 2003


Verifying Driver Installation
To verify driver installation:
1. Right-...
Windows NT 4.x


Windows NT 4.x
This section includes:

■   Preliminary Steps on page 4-11
■   Quick CD-ROM Install Steps ...
Windows NT 4.x


Other Methods of Installation
Install your printer on a Windows NT 4.x network using Microsoft TCP/IP Pro...
Windows NT 4.x


Configuring the Printer
To configure the printer:
1. Insert the Software and Documentation CD-ROM into th...
Windows NT 4.x


Windows NT 4.x Troubleshooting
This troubleshooting section assumes you have completed the following task...
Windows NT 4.x


Printing a Test Page
To print a test page:
1. Select the General tab.
2. Click Print Test Page. If the pr...
Windows 98 SE and Windows Me


Windows 98 SE and Windows Me
This section includes:

■   Preliminary Steps on page 4-16
■  ...
Windows 98 SE and Windows Me


Quick CD-ROM Install Steps
To use quick CD-ROM installation:
1. Insert the Software and Doc...
Windows 98 SE and Windows Me


Other Methods of Installation
Install your printer on a Windows 98 SE or Windows Me network...
Windows 98 SE and Windows Me


Changing a PhaserPort IP Address
If the printer’s IP address is changed, you must change th...
Windows 98 SE and Windows Me


Windows 98 SE and Windows Me Troubleshooting
This Troubleshooting section assumes you have ...
Macintosh


Macintosh
This section includes:

■   Requirements on page 4-21
■   Quick CD-ROM Install Steps on page 4-21
■ ...
Macintosh


Enabling and Using TCP/IP for Mac OS 9.x
This section provides installation and troubleshooting steps for Maci...
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
Phaser 7400 Color Printer Advanced Features Guide
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Transcript of "Phaser 7400 Color Printer Advanced Features Guide"

  1. 1. Phaser® 7400 color printer Advanced Features Guide Guide des fonctions avancées Guida alle funzioni avanzate Handbuch zu erweiterten Funktionen Guía de características avanzadas Guia de recursos avançados Handleiding voor geavanceerde functies Avancerade Funktionsguiden www.xerox.com/office/support
  2. 2. Copyright © 2005 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. XEROX®, The Document Company®, the digital X®, CentreWare®, Made For Each Other®, Phaser®, PhaserSMART®, and Walk-Up™ are trademarks of Xerox Corporation in the United States and/or other countries. Acrobat®, Adobe® Reader®, Adobe Type Manager®, ATM™, Illustrator®, PageMaker®, Photoshop®, PostScript®, Adobe Brilliant® Screens, Adobe Garamond®, Adobe Jenson™, Birch®, Carta®, IntelliSelect®, Mythos®, Quake®, and Tekton® are trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple®, AppleTalk®, Bonjour™, EtherTalk®, LaserWriter®, LocalTalk®, Macintosh®, Mac OS®, TrueType®, Apple Chancery®, Chicago®, Geneva®, Monaco®, New York® , and QuickDraw® are trademarks of Apple Computer, Inc. in the United States and/ or other countries. Marigold™ and Oxford™ are trademarks of Alpha Omega Typography. Avery™ is a trademark of Avery Dennison Corporation. HP-GL®, HP-UX®, and PCL®are trademarks of Hewlett-Packard Corporation in the United States and/or other countries. Hoefler Text was designed by the Hoefler Type Foundry. IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries. ITC Avant Guard Gothic®, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and ITC Zapf Dingbats® are trademarks of International Typeface Corporation. Bernhard Modern™, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel Garamond™, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries. Macromedia® and Flash® are trademarks of Macromedia, Inc. Windows®, Windows NT®, Windows Server™, and Wingdings® are trademarks of Microsoft Corporation in the United States and/or other countries. Albertus™, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Imaging Inc. Antique Olive® is a trademark of M. Olive. Eurostile™ is a trademark of Nebiolo. Novell®, NetWare®, NDPS®, NDS®, Novell Directory Services® , IPX™, and Novell Distributed Print Services™are trademarks of Novell, Incorporated in the United States and/or other countries. SunSM, Sun Microsystems™, and Solaris® are trademarks of Sun Microsystems, Incorporated in the United States and/or other countries. SWOP® is a trademark of SWOP, Inc. UNIX® is a trademark in the United States and other countries, licensed exclusively through X/Open Company Limited. PANTONE® Colors generated may not match PANTONE-identified standards. Consult current PANTONE Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.
  3. 3. Contents 1 Using Printer Driver Options Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Selecting Which Paper to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Printing in Black and White . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Printing Multiple Pages to a Single Sheet (Pages per Sheet) . . . . . . . . . . . . . . . . . . . . . . . . 1-6 Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7 Printing Separation Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Printing Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10 Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12 Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13 Printing Negative and Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15 Image Smoothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16 Creating and Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17 Printing Secure, Personal, Proof, and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18 Sending Secure, Personal, Proof, and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . 1-19 Printing or Deleting Secure Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20 Printing or Deleting Personal Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20 Printing or Deleting Proof and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21 2 Using Fonts Types of Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Viewing a List of Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Printing Font Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Using a Windows Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Phaser® 7400 Color Printer i
  4. 4. Contents 3 Printing on Other Media Determining Which Tray to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Printing Specialty Media from Tray 1 (MPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3 Printing Specialty Media from Trays 2–6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 4 Networking Printer Management Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 CentreWare Web. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Windows 2000, Windows XP, and Windows Server 2003. . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Windows 2000, Windows XP, and Windows Server 2003 Troubleshooting . . . . . . . 4-9 Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11 Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11 Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11 Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 Windows NT 4.x Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Windows 98 SE and Windows Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16 Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16 Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17 Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18 Windows 98 SE and Windows Me Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . 4-20 Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21 Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21 Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21 Enabling and Using EtherTalk for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21 Enabling and Using TCP/IP for Mac OS 9.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22 Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.2 and Higher. 4-24 Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Version 10.2 and Higher). . 4-26 Novell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 Novell Distributed Print Services (NDPS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 Xerox NDPS Gateway Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29 Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29 Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30 Phaser® 7400 Color Printer ii
  5. 5. Contents 5 Managing Your Printer Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Printer Control Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Paper Handling Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8 Printer Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18 Selecting Administrative Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18 Selecting Printing Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19 Selecting the Secure Socket Layer (SSL) Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19 Locking the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19 Analyzing Printer Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20 Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20 Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21 MaiLinX Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22 Xerox Usage Analysis Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23 A Printer Specifications B Regulatory Information C Material Safety Data Sheet D Product Recycling and Disposal E Acknowledgements Index Phaser® 7400 Color Printer iii
  6. 6. Using Printer Driver Options This chapter includes: ■ Printer Driver Features on page 1-2 ■ Selecting Which Paper to Use on page 1-4 ■ Printing in Black and White on page 1-5 ■ Printing Multiple Pages to a Single Sheet (Pages per Sheet) on page 1-6 ■ Printing Booklets on page 1-7 ■ Printing Separation Pages on page 1-9 ■ Printing Cover Pages on page 1-10 ■ Scaling on page 1-12 ■ Printing Watermarks on page 1-13 ■ Printing Negative and Mirror Images on page 1-15 ■ Image Smoothing on page 1-16 ■ Creating and Saving Custom Sizes on page 1-17 ■ Printing Secure, Personal, Proof, and Saved Print Jobs on page 1-18 See also: Quick start tutorial at www.xerox.com/office/7400support Phaser® 7400 Color Printer 1-1
  7. 7. Printer Driver Features Printer Driver Features The following table displays many of the Xerox printer driver features that are available with specific operating systems. This section includes more information about these features and information about how to select the feature in the driver. Note: For information about printer driver options for stapling, saddle stapling, and hole punching, see Printing Basics in the User Guide at www.xerox.com/office/7400support. Macintosh Windows, OS X, 2000, XP, Version Windows Windows Server Macintosh 10.2 and Feature 98 SE, Me NT 4.x 2003 OS 9.x higher Selecting Paper to Use ● ● ● ● ● (page 1-4) Black & White Printing ● ● ● ● ● (page 1-5) Pages Per Sheet ● ● ● ● ● (page 1-6) Booklet (page 1-7) ● - ● † † Separation Pages ● ● ● ● ● (page 1-9) Cover Pages (page 1-10) ● ● ● ● ● Scaling (page 1-12) ● ● ● ● ● Watermarks (page 1-13) ● - ● - - Mirror Images (page 1-15) ● ● ● ● - Image Smoothing ● ● ● ● ● (page 1-16) Creating and Saving - ● ● - - Custom Sizes (page 1-17) Job Completion ❍ - ❍ - - Notification ● = Supported. ■ = Only available when your printer has a hard drive. ❍ = Only available when your printer is connected to your computer over a network. † = May be available from some applications. Phaser® 7400 Color Printer 1-2
  8. 8. Printer Driver Features Macintosh Windows, OS X, 2000, XP, Version Windows Windows Server Macintosh 10.2 and Feature 98 SE, Me NT 4.x 2003 OS 9.x higher Secure Print (page 1-18) ■ ■ ■ ■ ■ Personal Print (page 1-18) ■ ■ ■ ■ ■ Proof Print (page 1-18) ■ ■ ■ ■ ■ Saved Print (page 1-18) ■ ■ ■ ■ ■ ● = Supported. ■ = Only available when your printer has a hard drive. ❍ = Only available when your printer is connected to your computer over a network. † = May be available from some applications. Phaser® 7400 Color Printer 1-3
  9. 9. Selecting Which Paper to Use Selecting Which Paper to Use When you send your print job to the printer, you can choose to let the printer automatically select which paper to use based on your document size and the paper type you select, or you can force the printer to use paper from a specific tray. To select which paper to use from a supported driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me The Document Size box displays the paper size chosen in the PostScript driver application you used to create the document. 2. Select a particular type of paper or media for the print job from the Paper Type drop-down list. 3. Choose one of the following: ■ Click Let printer select which tray to print from (Recommended) to have the printer automatically use a tray loaded with the specified size and type of paper. ■ Click Force printing from a specific tray, and then select the tray to use for printing from the list. Windows 2000, 1. Select the Paper/Quality tab. Windows XP, The Document Size box displays the paper size chosen in the Windows Server 2003, application you used to create the document. Windows NT 4.x 2. Select a particular type of paper or media for the print job from the PostScript driver Paper Type drop-down list. 3. Choose one of the following: ■ Click Let printer select which tray to print from (Recommended) to have the printer automatically use a tray loaded with the specified size and type of paper. ■ Click Force printing from a specific tray, and then select the tray to use for printing from the list. Mac OS 9 driver 1. In the Print dialog box, select Paper Source. 2. From the Paper Source drop-down list, select Auto Select to have the printer automatically select the paper to use based on your application settings, or select a specific paper type or tray. Mac OS X (version 10.2 1. In the Print dialog box, select Paper Feed. and higher) driver 2. From the All pages from drop-down list, select Auto Select to have the printer automatically select the paper to use based on your application settings, or select a specific paper type or tray. Phaser® 7400 Color Printer 1-4
  10. 10. Printing in Black and White Printing in Black and White If you want your output in black, white, and shades of gray, you can select Black & White in a supported printer driver: Operating System Steps Windows 98 SE, 1. Select the TekColor tab. Windows Me, 2. Select Black & White. Windows 2000, Windows XP, Windows Server 2003, Windows NT 4.x PostScript driver Mac OS 9 driver 1. In the Print dialog box, select Print Quality/Color 1. 2. Select Black & White from the Color Correction drop-down list. Mac OS X (version 10.2 1. In the Print dialog box, select Image Quality from the drop-down and higher) driver list. 2. Select Black and White from the Color Correction drop-down list. Phaser® 7400 Color Printer 1-5
  11. 11. Printing Multiple Pages to a Single Sheet (Pages per Sheet) Printing Multiple Pages to a Single Sheet (Pages per Sheet) When printing a multiple-page document, you can print more than one page on a single sheet of paper. Print one, two, four, six, nine, or 16 pages per side. 1 2 3 4 To print multiple pages on a single sheet of paper in a supported driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me PostScript 2. Click the More Layout Options button. driver 3. Select the number of pages per side from the drop-down list. When you print more than one page on a side, you can also print a border around each page. Windows 2000, 1. Select the Layout tab. Windows XP, 2. Select the number of pages per side from the drop-down list. Windows Server 2003 PostScript driver Windows NT 4.x 1. Select the Advanced tab. PostScript driver 2. Under Document Options, select the number of pages per side for Page Layout (N-up) Option. Mac OS 9 driver 1. In the Print dialog box, select General. 2. Select Layout from the drop-down list. 3. Select the number of Pages per sheet and Layout direction. Mac OS X (version 10.2 1. In the Print dialog box, select Layout. and higher) driver 2. Select the number of Pages per Sheet and Layout Direction. Phaser® 7400 Color Printer 1-6
  12. 12. Printing Booklets Printing Booklets With 2-sided printing, you can print a document in the form of a small book. Create booklets for any paper size that is supported for 2-sided (duplex) printing. The driver automatically reduces each page image and prints four pages per sheet of paper (two on each side). The pages are printed in the correct order so that you can fold and staple the pages to create a booklet. If your printer has a finisher, use the Saddle stapling option to have the finisher staple and fold up to 10 booklet sheets along the center line. Note: When printing and stapling booklet pages, load the paper in the paper tray in the short-edge feed direction. For details about loading paper trays and selecting stapling options, see Printing Basics in the User Guide at www.xerox.com/office/7400support. When you print booklets, you can also specify the creep and gutter in both Windows 98 and Windows Me drivers. The gutter is the horizontal distance from the fold to the page image (in points). The creep is the distance that page images are shifted inward (in 10ths of a point); this compensates for the thickness of the folded paper, which otherwise would cause the inner page images to shift slightly outward. Creep Gutter Phaser® 7400 Color Printer 1-7
  13. 13. Printing Booklets To select booklet printing in a supported Windows driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me PostScript 2. Click the More Layout Options button. driver 3. Select Print Booklet Style. 4. If desired, specify the creep and gutter. Windows 2000, 1. Select the Layout tab. Windows XP, 2. Click the Advanced button. Windows Server 2003 3. Under Document Options and Printer Features, select On for PostScript driver Booket Layout. Phaser® 7400 Color Printer 1-8
  14. 14. Printing Separation Pages Printing Separation Pages A separation page (a divider page or slipsheet) can be inserted after a print job, between copies of a print job, or between individual pages of a print job. Specify the tray to use as the source for the separation pages. To specify separation pages in a supported driver: Operating System Steps Windows 98 SE, 1. Select the Output Options tab. Windows Me, 2. Under Separation Pages, select the location of the separation Windows 2000, pages. Windows XP, 3. Select the tray to use for the separation pages from the Source Windows Server 2003, drop-down list. Windows NT 4.x PostScript driver Mac OS 9 driver 1. In the Print dialog box, select Advanced Options from the drop-down list. 2. Select the tray to use for the separation pages from the Separation Page Source drop-down list. 3. Select the Separation Page from the drop-down list. Mac OS X (version 10.2 1. In the Print dialog box, select Printer Features from the drop-down and higher) driver list. 2. Under Feature Sets, select Advanced Options 1 from the drop-down list. 3. Select the tray to use for the separation pages from the Separation Pages Source drop-down list. Phaser® 7400 Color Printer 1-9
  15. 15. Printing Cover Pages Printing Cover Pages A cover page is the first or last page of a document. The printer enables you to choose a different paper source for the cover page than for the body of a document. For instance, use your company letterhead for the first page of a document, or use card stock for the first and last pages of a report. ■ Use any applicable paper tray as the source for printing cover pages. ■ Verify that the cover page is the same size as the paper used for the rest of your document. If you specify a different size in the driver than the tray you select as a cover pages source, your cover(s) print on the same paper as the rest of your document. You have several choices for cover pages: ■ None: Prints the first and last pages of your document from the same tray as the rest of your document. ■ First: Prints the first page on paper from the specified tray. ■ First and Last: Prints the first and last pages on paper from the specified tray. Cover Page Print Option Pages Printed on Cover First 1-sided printing Page 1 2-sided printing Pages 1 and 2 Last 1-sided printing Last page 2-sided printing Last page (odd-numbered pages) 2-sided printing Last two pages (even-numbered pages) For the back of your front cover to remain blank when 2-sided printing, page two of your document must be blank. For the back cover of your document to remain blank, see the following table for inserting blank pages. Print Option Last Page of Text Blank Pages 1-sided printing Add one blank page at the end of the document. 2-sided printing Odd-numbered Add two blank pages at the end of the document. Even-numbered Add one blank page at the end of the document. Phaser® 7400 Color Printer 1-10
  16. 16. Printing Cover Pages To select cover pages in a supported driver: Operating System Steps Windows 98 SE, 1. Select the Output Options tab. Windows Me PostScript 2. Under Cover Pages, select First Page Only or First and Last driver Pages. 3. Select the tray to use for the covers from the Source drop-down list. Windows 2000, 1. Select the Paper/Quality tab. Windows XP, 2. Under Cover Pages, select First Page Only or First & Last Pages. Windows Server 2003, 3. Select the tray to use for the covers from the Source drop-down list. Windows NT 4.x PostScript driver Mac OS 9 driver 1. In the Print dialog box, select Cover Page. 2. Under Print Cover Pages, select Before Document or After Document. 3. Under Cover Page Paper Source, select the tray to use for the covers from the drop-down list. Mac OS X (version 10.2 1. In the Print dialog box, select Paper Feed. and higher) driver 2. Select First page from, and then select the tray to use for the covers. 3. Select Printer Features. 4. Under Feature Sets, select Advanced Options 2. 5. Select the tray to use for the cover pages from the Last Page Paper Source drop-down list. Phaser® 7400 Color Printer 1-11
  17. 17. Scaling Scaling You can reduce or enlarge your page images when they are printed by selecting a scaling value between 25 and 400 percent. The default is 100 percent. 50% 100% 200% To select scaling in a supported driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me PostScript 2. Click the More Layout Options button. driver 3. Specify the percentage to scale in the Percentage box. Windows 2000, 1. Select the Layout tab. Windows XP, 2. Click the Advanced button. Windows Server 2003 3. Under Graphic, select the desired percentage for Scaling. PostScript driver Windows NT 4.x 1. Select the Advanced tab. PostScript driver 2. Under Graphic, select the desired percentage for Scaling. Mac OS 9, Mac OS X 1. Select File. (version 10.2 and 2. Select Page Setup. higher) driver 3. Specify the percentage in the box for Scale. Phaser® 7400 Color Printer 1-12
  18. 18. Printing Watermarks Printing Watermarks A watermark is additional text that can be printed across one or more pages. For example, terms like Draft and Confidential, which you might stamp on a page before distribution, can be inserted with a watermark. In some Windows drivers you can: ■ Create a watermark. ■ Edit an existing watermark’s text, color, location, and angle. ■ Place a watermark on either the first page or every page in a document. ■ Print a watermark in the foreground or background or blend with the the print job. ■ Use a graphic for the watermark. Note: Not all applications support watermark printing. Phaser® 7400 Color Printer 1-13
  19. 19. Printing Watermarks To select, create, and edit watermarks using a supported Windows driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me PostScript 2. Click the More Layout Options button. driver 3. Click the Watermark button to display the Watermarks dialog box. Windows 2000, 1. Select the Layout tab. Windows XP, 2. Click the Advanced button. Windows Server 2003 3. Select one of the following options in the Watermarks section under PostScript driver Document Options and Printer Features: ■ To use an existing watermark, select it from the Watermarks drop-down list. To modify the watermark, click the Edit button to display the Watermark Editor dialog box. ■ To create a new watermark, select New, and then click the Properties button to display the Watermark Editor dialog box. 4. To print the watermark in the foreground or background or to blend it with the job, select the option from the Watermark Options drop-down list. 5. To print the watermark on the first page only, select On from the First Page Only drop-down list. Phaser® 7400 Color Printer 1-14
  20. 20. Printing Negative and Mirror Images Printing Negative and Mirror Images You can print pages as a negative image (reverses the light and dark areas in your printed image) or mirror image (flips images horizontally on pages when printed). Note: Negative images are not supported in Windows 2000, Windows XP, and Windows Server 2003. To select negative or mirror images in a supported driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me PostScript 2. Click the More Layout Options button. driver 3. Select Print as a Negative Image or Print as a Mirror Image. Windows 2000, 1. Select the Layout tab. Windows XP, Windows 2. Click the Advanced button. Server 2003 PostScript 3. Under Document Options and PostScript Options, select Yes for driver Mirrored Output. Windows NT 4.x 1. Select the Advanced tab. PostScript driver 2. Under Document Options and PostScript Options, select Yes for Mirrored Output. Mac OS 9 driver 1. Select File, select Page Setup, and then select PostScript Options from the drop-down list. 2. Select Invert Image (to print a negative image) or Flip Horizontal (to print a mirror image). Phaser® 7400 Color Printer 1-15
  21. 21. Image Smoothing Image Smoothing Image smoothing blends adjacent colors in low-resolution images for smoother color transitions. For example, use image smoothing to improve the appearance of a 72 dpi image downloaded from the web. Image smoothing is not recommended for images with resolutions of 300 dpi or higher. Note: Print processing is slower when this option is selected. To select image smoothing in a supported driver: Operating System Steps Windows 98 SE, 1. Select the Setup tab. Windows Me PostScript 2. Click the More Layout Options button. driver 3. Select Image Smoothing. Windows 2000, 1. Select the Layout tab. Windows XP, 2. Click the Advanced button. Windows Server 2003 3. Under Document Options and Printer Features, select On for PostScript driver Image Smoothing. Windows NT 4.x 1. Select the Advanced tab. PostScript driver 2. Under Printer Features, select On for Image Smoothing. Mac OS 9 driver 1. In the Print dialog box, select Advanced Options from the drop-down list. 2. Select On for Image Smoothing. Mac OS X (version 10.2 1. In the Print dialog box, select Image Quality from the drop-down and higher) driver list. 2. Select Image Smoothing. Phaser® 7400 Color Printer 1-16
  22. 22. Creating and Saving Custom Sizes Creating and Saving Custom Sizes Phaser 7400 printers can print on custom size paper from Tray 1 (MPT) and Tray 2. You can save custom size paper settings in the Windows printer driver. Since these custom sizes are saved in your computer’s operating system, they are available for you to select in your applications. Note: For details about loading and printing custom size paper, see Printing Basics in the User Guide at www.xerox.com/office/7400support. To create and save a new custom size in a supported driver: Operating System Steps Windows 2000, 1. Select the Paper/Quality tab. Windows XP, 2. Click the My Custom Sizes button. Windows Server 2003, 3. Click the New button. Windows NT 4.x PostScript driver 4. Enter a descriptive name in the Name box. 5. Enter the dimensions in the Width and Height boxes. 6. Click the Save button. Phaser® 7400 Color Printer 1-17
  23. 23. Printing Secure, Personal, Proof, and Saved Print Jobs Printing Secure, Personal, Proof, and Saved Print Jobs These features are available if your printer has an internal hard drive. These jobs are stored on the hard drive and remain in the printer even when it is turned off. Select one of the following special job types: ■ Secure Print: Prints the job only after you enter the four-digit numeric password on the control panel. ■ Personal Print: Prints the job when you select your user name on the printer’s control panel or in CentreWare IS. ■ Proof Print: Prints only one copy of the job so that you can proof the copy. If you want to print the remaining copies, select the job name on the printer’s control panel. ■ Saved Print: Stores the job on the hard drive so you can print it on demand from the control panel. The job is not deleted after printing. This is useful for any document you frequently print, such as tax forms, personnel forms, or requisition forms. Note: Protected Jobs are another special job type. These are jobs that have been copied or moved from the Public Jobs group in CentreWare IS. For more information, click the Help button in CentreWare IS to view the online help. Phaser® 7400 Color Printer 1-18
  24. 24. Printing Secure, Personal, Proof, and Saved Print Jobs Sending Secure, Personal, Proof, and Saved Print Jobs Use a supported driver to specify a job as a secure print, personal print, proof print, or saved print job: Operating System Steps Windows 98 SE, 1. Select the Output Options tab. Windows Me, 2. Select the job type under Walk-Up Features. Windows 2000, ■ For a secure print job, enter a four-digit password to assign to this Windows XP, job. Windows Server 2003, Windows NT 4.x ■ For a proof print or saved print job, enter the name you want to give PostScript driver this job. Mac OS 9 driver In the Print dialog box, select the job type from the Job Type drop-down list. ■ For a secure print job, enter a four-digit password to assign to this job. ■ For a proof print or saved print job, enter the name you want to give this job in the Job Name field. Mac OS X (version In the Print dialog box, select the job type from the Job Types drop- 10.2 and higher) driver down list. ■ For a secure print job, enter a four digit number, ranging from 0000 through 9999, in the Job Password field. ■ For a proof print or saved print job, enter a document name (up to 20 alpha characters) in the Document Name field. Note: Personal print jobs are not supported in Windows 98 SE and Windows Me. Phaser® 7400 Color Printer 1-19
  25. 25. Printing Secure, Personal, Proof, and Saved Print Jobs Printing or Deleting Secure Print Jobs To print or delete a secure print job, specify the four-digit password on the control panel: 1. Select Walk-Up Printing, and then press the OK button. 2. Select Secure Print Jobs, and then press the OK button. 3. Scroll to your User Name, and then press the OK button. 4. Scroll to the correct number for the first digit of the numeric password, and then press the OK button to accept that digit. 5. Repeat Step 4 for the second, third, and fourth digits. Note: If you enter less than four digits in the driver’s Password field, enter zeros before your password so that there are four digits displayed on the control panel. For example, if you entered 222 in the driver, enter 0222 on the control panel. Use the Back button to return to a previous digit. 6. If you submitted more than one secure print job with that password, select the desired job or select All of Them, and then press the OK button. 7. Select Print and Delete or Delete, and then press the OK button to print or delete the job. Printing or Deleting Personal Print Jobs To print or delete a personal print job, select your user name on the control panel: 1. Select Walk-Up Printing, and then press the OK button. 2. Select Personal Print Jobs, and then press the OK button. 3. Select your User Name, and then press the OK button. 4. Select Print and Delete or Delete, and then press the OK button to print or delete all of your personal print jobs. Phaser® 7400 Color Printer 1-20
  26. 26. Printing Secure, Personal, Proof, and Saved Print Jobs Printing or Deleting Proof and Saved Print Jobs To print a saved print job, print the remaining copies of a proof print job, or delete a saved or proof print job, select the job name on the control panel: 1. Select Walk-Up Printing, and then press the OK button. 2. Select Proof Print Jobs or Saved Print Jobs, and then press the OK button. 3. Select your job name, and then press the OK button. (If you use the Windows NT printer driver, select NT4User as the job name.) 4. Select Print and Delete (for proof prints), Print and Save (for saved prints), or Delete, and then press the OK button. 5. If you are printing, scroll to the desired number of copies, and then press the OK button to print the job. Phaser® 7400 Color Printer 1-21
  27. 27. Using Fonts This chapter includes: ■ Types of Fonts on page 2-2 ■ Viewing a List of Resident Fonts on page 2-2 ■ Printing Font Samples on page 2-3 ■ Downloading Fonts on page 2-5 Phaser® 7400 Color Printer 2-1
  28. 28. Types of Fonts Types of Fonts Your printer uses the following types of fonts: ■ Resident fonts ■ Fonts downloaded into printer memory ■ Fonts downloaded with your print job from the application Adobe Type Manager (ATM) software enables your computer to display these fonts on your computer screen as they will appear in your prints. If you do not have ATM on your computer: 1. Install it from the Software and Documentation CD-ROM. 2. Install the printer’s screen fonts for your computer from the ATM folder. Viewing a List of Resident Fonts To view a list of resident PCL or PostScript fonts, use CentreWare IS: 1. Launch your web browser. 2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 3. Click Properties. 4. Select the Emulations folder on the left sidebar. 5. Select Font Files. 6. Select either PostScript or PCL. Phaser® 7400 Color Printer 2-2
  29. 29. Printing Font Samples Printing Font Samples This section includes: ■ Using the Control Panel on page 2-3 ■ Using CentreWare IS on page 2-3 ■ Using a Windows Printer Driver on page 2-4 Use one of the following options to print a list of available PostScript or PCL fonts: ■ The printer’s control panel ■ CentreWare IS ■ The printer driver Using the Control Panel To print either a PostScript or PCL font list on the control panel: 1. Select Information, and then press the OK button. 2. Select Information Pages, and then press the OK button. 3. Select either PCL Font List or PostScript Font List, and then press the OK button to print. Using CentreWare IS To print either a PostScript or PCL font list from CentreWare IS: 1. Launch your web browser. 2. Enter your printer’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 3. Click Properties. 4. Select the Emulations folder on the left sidebar. 5. Select Font Files. 6. Select either PostScript or PCL. 7. Print the list of fonts from your browser. Phaser® 7400 Color Printer 2-3
  30. 30. Printing Font Samples Using a Windows Printer Driver To print either a PostScript or PCL font list from your printer driver: 1. Select Start, select Settings, and then select Printers. 2. Right-click the Phaser 7400 Color Printer, and then select Properties. 3. Select the Troubleshooting tab. 4. In the Printer Information Pages drop-down list, select PostScript Font List or PCL Font List. 5. Click the Print button. Phaser® 7400 Color Printer 2-4
  31. 31. Downloading Fonts Downloading Fonts To supplement the resident fonts (which are always available for printing), you can download fonts from your computer to the printer’s memory or to the printer’s hard drive. Downloading fonts to a printer can improve printing performance and reduce network traffic. You can list, print, and download PostScript, PCL, and TrueType fonts to your printer using the CentreWare Font Management Utility. This Windows and Macintosh utility helps you manage fonts, macros, and forms on a printer’s hard drive. To download and install the Font Management Utility: 1. Go to www.xerox.com/office/pmtools. 2. Select your printer from the Select Product drop-down list. 3. Click Additional Utilities in the Printer Utilities table. 4. Locate the CentreWare Font Management Utility option, and save the .exe file to your desktop. 5. Install the font manager. Note: If you turn off the printer, the fonts you download to memory are deleted. You must download them again when you turn on the printer. Fonts downloaded to the hard drive are not deleted when you turn off the printer. Phaser® 7400 Color Printer 2-5
  32. 32. Printing on Other Media This chapter includes: ■ Determining Which Tray to Use on page 3-2 ■ Printing Specialty Media from Tray 1 (MPT) on page 3-3 ■ Printing Specialty Media from Trays 2–6 on page 3-6 Other specialty media can include postcards, trifold brochures, business cards, and weatherproof paper. To verify the media you can print, see the Recommended Media List at www.xerox.com/office/7400support. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.xerox.com/office/supplies. Caution: Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details. See also: Printing Basics in the User Guide at www.xerox.com/office/7400support Phaser® 7400 Color Printer 3-1
  33. 33. Determining Which Tray to Use Determining Which Tray to Use Some media can only be printed from specific trays. To determine which tray to use: 1. Find the media weight and size on the packaging label. 2. Print the Paper Tips page: a. On the control panel, select Information, and then press the OK button. b. Select Information Pages, and then press the OK button. c. Select Paper Tips, and then press the OK button. 3. Find the media type, weight, and size on the Paper Tips page, and then find the corresponding trays. For example, if you are printing letter-size thin card stock that is within the weight range 129–188 g/m2, the media can be printed from any tray. However, if you are printing on extra thick card stock that is 217 g/m2 or more, it can be printed from Tray 1 (MPT) only. 4. After loading the paper in the appropriate tray, use the control panel to set the tray for the appropriate paper size and type. Caution: Setting the appropriate paper type improves print quality and avoids damage to the printer. See also: Printing Specialty Media from Tray 1 (MPT) on page 3-3 Printing Specialty Media from Trays 2–6 on page 3-6 Phaser® 7400 Color Printer 3-2
  34. 34. Printing Specialty Media from Tray 1 (MPT) Printing Specialty Media from Tray 1 (MPT) Note: To verify which specialty media can print from Tray 1 (MPT), see Determining Which Tray to Use on page 3-2. To print specialty media from Tray 1 (MPT): 1. Open Tray 1 (MPT) by pulling up and out on the handle, and then unfold the two extensions. 1 2 3 7400-094 2. Fan the paper to release sheets that are stuck together. Phaser® 7400 Color Printer 3-3
  35. 35. Printing Specialty Media from Tray 1 (MPT) 3. Insert the paper into Tray 1 (MPT): Single-Sided Printing: ■ Long-Edge Feed: Insert the side to be printed faceup, with the long edge against the roller, and the top of the page towards the back of the printer. Prepunched holes should enter the printer first. ■ Short-Edge Feed: Insert the side to be printed faceup, with the short edge against the roller and the top of the page entering the printer first. Prepunched holes should be towards the front of the printer. Automatic 2-Sided Printing: ■ Long-Edge Feed: Insert side one facedown, with the long edge against the roller, and the top of the page towards the back of the printer. Prepunched holes should enter the printer last. ■ Short-Edge Feed: Insert side one facedown, with the short edge against the roller and the top of the page entering the printer first. Prepunched holes should be towards the back of the printer. Note: Some specialty media can be printed on one side only. For details about automatic 2-sided printing, see Printing Basics in the User Guide at www.xerox.com/office/ 7400support. 4. Adjust the paper guides to fit the paper. 7400-011 Phaser® 7400 Color Printer 3-4
  36. 36. Printing Specialty Media from Tray 1 (MPT) 5. When the control panel prompts you to confirm the type and size of paper in the tray, press the OK button to use the current tray. If you loaded a new size or type of paper in the tray, do the following: a. Select Change setup, and then press the OK button. b. Select the appropriate paper type, and then press the OK button. Note: You can improve the print quality for some specialty media, such as weatherproof paper, by selecting a Special paper type. For more information, see Solving Print Quality Problems in the User Guide at www.xerox.com/office/7400support. c. Select the paper size, and then press the OK button. If you are using Letter or A4 size paper that is loaded short-edge feed, select the paper size with the letters SEF. 6. If you loaded media with a height less than 111 mm (4.4 in.), open the left-side output tray. 1 3 2 7400-012 7. In the printer driver, select the paper type or Tray 1 (MPT) as the paper source. See also: Paper Handling Settings on page 5-8 Phaser® 7400 Color Printer 3-5
  37. 37. Printing Specialty Media from Trays 2–6 Printing Specialty Media from Trays 2–6 Note: To verify which specialty media you can print from Trays 2–6, see Determining Which Tray to Use on page 3-2. To print specialty media from Trays 2–6: 1. Pull out the tray. 7400-017 2. If necessary, adjust the length and side paper guides to match the size of the paper. 7400-018 Note: When the paper guides are adjusted correctly, there may be a small space between the paper and the guides. Phaser® 7400 Color Printer 3-6
  38. 38. Printing Specialty Media from Trays 2–6 3. Fan the paper to release sheets that are stuck together. 4. Insert the paper into the tray: Single-Sided Printing: ■ Long-Edge Feed: Insert the side to be printed facedown with the top of the paper at the back of the tray. Prepunched holes should be on the right side of the tray. ■ Short-Edge Feed: Insert the side to be printed facedown with the top of the page on the right side of the tray. Prepunched holes should be towards the front of the tray. Automatic 2-Sided Printing: ■ Long-Edge Feed: Insert side one faceup with the top of the paper at the back of the tray. Prepunched holes should be on the left side of the tray. ■ Short-Edge Feed: Insert side one faceup with the top of the page on the right side of the tray. Prepunched holes should be towards the back of the tray. Note: Some specialty media can be printed on one side only. For details about automatic 2-sided printing, see Printing Basics in the User Guide at www.xerox.com/office/ 7400support. Phaser® 7400 Color Printer 3-7
  39. 39. Printing Specialty Media from Trays 2–6 5. Push the tray completely into the printer. 7400-023 6. If you changed the type of paper in the tray, do the following: a. At the control panel, select Paper Tray Setup, and then press the OK button. b. Select Tray N Setup, and then press the OK button. c. Select Change setup, and then press the OK button. d. Select the appropriate paper type, and then press the OK button. Note: You can improve the print quality for some specialty media, such as weatherproof paper, by selecting a Special paper type. For more information, see Solving Print Quality Problems in the User Guide at www.xerox.com/office/7400support. e. For Tray 2, select the appropriate paper size, and then press the OK button. If you are using Letter or A4 size paper that is loaded short-edge feed, select the paper size with the letters SEF. 7. In the printer driver, select either the paper type or the appropriate tray as the paper source. See also: Paper Handling Settings on page 5-8 Phaser® 7400 Color Printer 3-8
  40. 40. Networking This chapter includes: ■ Printer Management Software on page 4-2 ■ Windows 2000, Windows XP, and Windows Server 2003 on page 4-4 ■ Windows NT 4.x on page 4-11 ■ Windows 98 SE and Windows Me on page 4-16 ■ Macintosh on page 4-21 ■ Novell on page 4-28 ■ UNIX (Linux) on page 4-29 This chapter provides detailed information for the system administrator. Additional information about print quality, maintenance, and troubleshooting issues is located in the User Guide. See also: User Guide at www.xerox.com/office/7400support Phaser® 7400 Color Printer 4-1
  41. 41. Printer Management Software Printer Management Software This section includes: ■ CentreWare Internet Services (IS) on page 4-2 ■ CentreWare Web on page 4-3 CentreWare Internet Services (IS) CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. CentreWare IS gives administrators easy access to printer status, configuration, and diagnostic functions. It also provides users with access to printer status and special printing functions such as printing saved jobs. With CentreWare IS software, you can access and manage your printers over a TCP/IP network using a web browser. CentreWare IS enables you to: ■ Check supplies status from your desktop, saving a trip to the printer. Access job accounting records to allocate printing costs and plan supplies purchases. ■ Define a network printer search and view a list of printers using Printer Neighborhood. The list provides current status information and allows you to manage printers independent of network servers and operating systems. ■ Configure printers from your desktop. CentreWare IS makes it easy to copy settings from one printer to another. ■ Set up and use a simple web-browser-based printing system. Marketing collateral, sales materials, business forms, or other standardized, frequently used documents can be saved as a group with their original driver settings then reprinted on demand at high speed from any user's browser. A printer with a hard drive is required to support these functions. In some printer models, a DX configuration is required to support these functions. ■ Troubleshoot print-quality problems using built-in diagnostics. ■ Define a link to your local web server’s support page. ■ Access online manuals and technical support information located on the Xerox website. Note: CentreWare IS requires a web browser and a TCP/IP connection between the printer and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be enabled in the printer. JavaScript is required to access the pages in Printer Neighborhood. If JavaScript is disabled, a warning message appears and the pages do not function properly. For complete informaton about CentreWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help. See also: Quick start tutorial at www.xerox.com/office/7400support Phaser® 7400 Color Printer 4-2
  42. 42. Printer Management Software CentreWare Web CentreWare Web is a multi-vendor printer management, installation, and troubleshooting application. Use CentreWare Web to remotely manage, install, and troubleshoot printers on your network using a web browser. Printers are found through network or print server discovery and managed over TCP/IP networks using RFC-1759 SNMP (Simple Network Management Protocol). With CentreWare Web you can: ■ Remotely add ports, queues, and drivers to Windows 2000, Windows XP, Windows Server 2003, and NT 4.x SP6 print servers. ■ Install, troubleshoot, upgrade, and clone wizards to aid all users in performing administrative tasks. ■ Install CentreWare Web on a server for availability to all clients on the network with Internet access. ■ Support multiple users and provide different levels of user access privileges for administrators or guests. ■ Discover printers on local and remote subnets. ■ Automatically discover printers as scheduled. ■ Generate reports. ■ Connect to printer web servers for additional printer-specific features, including help. For more information, go to www.xerox.com/office/pmtools, and select your specific printer model to view the CentreWare Web User Guide. Phaser® 7400 Color Printer 4-3
  43. 43. Windows 2000, Windows XP, and Windows Server 2003 Windows 2000, Windows XP, and Windows Server 2003 This section includes: ■ Preliminary Steps on page 4-4 ■ Quick CD-ROM Install Steps on page 4-4 ■ Other Methods of Installation on page 4-5 ■ Windows 2000, Windows XP, and Windows Server 2003 Troubleshooting on page 4-9 Preliminary Steps These preliminary steps must be performed for all printers: 1. Verify that the printer is plugged in, turned On, and connected to an active network. 2. Verify that the printer is receiving network information by monitoring the LEDs on the back of the printer or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly. 3. Proceed to Quick CD-ROM Install Steps or Other Methods of Installation for the installation method desired. 4. Print the Configuration page and keep it for reference. Quick CD-ROM Install Steps To install the printer driver: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive. If the installer does not launch, do the following: a. Click Start, and then click Run. b. In the Run window, type: <CD drive>:INSTALL.EXE. 2. Select your desired language from the list. 3. Select Install Printer Driver. 4. Click I Agree to accept the Xerox Software License Agreement. 5. In the Select Printer dialog box, the default Use Walk-Up Technology (recommended for network printers) is selected. Click Next. 6. Follow the Use Walk-Up Technology instructions displayed. 7. Click Exit Program. Note: If the Walk-Up Technology dialog box remains onscreen after you have completed Steps 1–6, click the Cancel button, and then click Select from the following discovered printers. Follow the onscreen prompts to complete the installation procedure. Phaser® 7400 Color Printer 4-4
  44. 44. Windows 2000, Windows XP, and Windows Server 2003 Other Methods of Installation Your printer can also be installed on a Windows 2000, Windows XP, or Windows Server 2003 network using one of these methods: ■ Microsoft TCP/IP Protocol ■ Microsoft IPP Port To monitor or configure your printer, use CentreWare IS with a web browser if your printer is connected to a Windows 2000, Windows XP, or a Windows Server 2003 network with the TCP/IP protocol enabled. Note: The CentreWare methods are not discussed in this section. See also: Printer Management Software on page 4-2 (CentreWare IS) Microsoft TCP/IP Protocol Note: For Windows XP, select Classic Look or the Windows XP procedures will not match the steps below. To select Classic Look, click Start, click Settings, and then click Taskbar and Start Menu. Select the Start Menu tab, and then select the Classic Start menu. Click OK. To verify that TCP/IP is installed: 1. Right-click the My Network Places icon on the desktop, and then click Properties. 2. Right-click Local Area Connection, and then click Properties. 3. Click the General tab to verify that Internet Protocol (TCP/IP) is installed. ■ If the Internet Protocol (TCP/IP) box is checked, the software is installed. ■ If the Internet Protocol (TCP/IP) box is not checked, the software is not installed. Install TCP/IP software using the documentation provided by Microsoft, and then return to this document. Phaser® 7400 Color Printer 4-5
  45. 45. Windows 2000, Windows XP, and Windows Server 2003 Adding the Printer To add the printer: 1. On the desktop click Start, and then click Settings. 2. Select one of these options: ■ Windows 2000: Click Printers, double-click Add Printer to launch the Add Printer Wizard, and then click Next. ■ Windows XP or Windows Server 2003: Click Printers and Faxes. Double-click Add Printer to launch the Add Printer Wizard, and then click Next. 3. Click the Local Printer button, and then click Next. 4. Click the Create a New Port button. 5. Select Standard TCP/IP Port from the New Port Type drop-down menu, and then click Next. 6. Click Next. 7. Enter the IP Address of the printer you want to use in the Printer Name or IP Address edit box. Click Next. 8. Select one of these options: ■ Click Finish in the Confirmation window if the data is correct. ■ Click the Back button to correct the data if it is incorrect, and then click Finish in the Confirmation window. Configuring the Printer To configure the printer: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive and click Have Disk. 2. Click the Browse button, and then select the directory which contains the Windows 2000 or Windows XP drivers. 3. Select the *.INF file, and then click Open. 4. Verify that the path and filename are correct, and then click OK. 5. Enter a name for the printer and select whether you want that printer to be the default. Click Next. 6. Select one of these options: ■ If the printer is not shared, click Next. ■ If the printer is shared, enter a Share Name, check the Share box, and then click Next. Phaser® 7400 Color Printer 4-6
  46. 46. Windows 2000, Windows XP, and Windows Server 2003 Printing a Test Page You are prompted to print a test page. 1. Select one of these options: ■ Click Yes to print a test page, and then click Next. ■ Click No if you do not want to print a test page, and then click Next. 2. Select one of these options in the Completing the Add Printer Wizard screen: ■ Click the Finish button if the data presented is correct. Proceed to Step 3. ■ Click the Back button to correct the data if incorrect, and then click Finish in the Add Printer Wizard when the data is correct. Proceed to Step 3. 3. If you printed a test page, you are prompted to confirm that the test page printed: ■ Click Yes if the test page printed successfully. ■ Click No if the test page did not print or printed incorrectly. See also: Windows 2000, Windows XP, and Windows Server 2003 Troubleshooting on page 4-9 Microsoft IPP Port Follow these steps to obtain the printer’s URL and create an Internet Printing Protocol (IPP) printer. Obtaining the Printer’s URL (Network Path) To obtain the printer’s URL: 1. Launch your web browser. 2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). 3. Select Properties. 4. Select the Protocols folder on the left sidebar. 5. Select IPP. The Network Path field on the IPP Settings page displays the printer’s URL. Phaser® 7400 Color Printer 4-7
  47. 47. Windows 2000, Windows XP, and Windows Server 2003 Creating an IPP Printer To create an IPP printer: 1. On the desktop, click Start, click Settings, and then click Printers. 2. Double-click Add Printer to launch the Microsoft Add Printer Wizard. 3. Select Network Printer, and then click Next. 4. When prompted for Network Path (Windows 9x) or URL (Windows NT, Windows 2000, Windows XP), enter the printer’s URL in the following format: http://printer-ip-address/ipp Note: Substitute your printer’s IP address or DNS name for printer-ip-address. 5. Click Next. Configuring the Printer To configure the printer: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive and click Have Disk. 2. Click the Browse button, and then select the directory which contains the Windows 2000 or Windows XP drivers. 3. Select the *.INF file, and then click Open. 4. Verify that the path and filename are correct, and then click OK. 5. Enter a name for the printer and select whether you want that printer to be the default. Click Next. 6. Select one of these options: ■ If the printer is not shared, click Next. ■ If the printer is shared, enter a Share Name, check the Share box, and then click Next. Phaser® 7400 Color Printer 4-8
  48. 48. Windows 2000, Windows XP, and Windows Server 2003 Windows 2000, Windows XP, and Windows Server 2003 Troubleshooting Note: For Windows XP, select Classic Look or the Windows XP procedures will not match the steps below. To select Classic Look, click Start, click Settings, and then Taskbar and Start Menu. Select the Start Menu tab, and then select Classic Start menu. Click OK. This Troubleshooting section assumes you have completed the following tasks: ■ Loaded a Phaser printer PCL or PostScript printer driver. ■ Printed and kept a current copy of the Configuration page. Verifying Settings To verify settings: 1. Verify the settings on the Configuration page. ■ IP Address Source is set to: DHCP, Control Panel, BOOTP, or Auto IP (depending on your network configuration). ■ Current IP Address is set correctly. (Note this address if it is assigned by Auto IP, DHCP, or BOOTP.) ■ Subnet Mask is set correctly (if used). ■ Default Gateway is set correctly (if used). ■ LPR is enabled. Verify that the LPR and AppSocket settings are set as desired. ■ Interpreters: Auto, PCL, or PostScript (depending on your driver). 2. Verify that the client is logged into the network and printing to the correct print queue. The user should also have access to the Phaser printer queue. Phaser® 7400 Color Printer 4-9
  49. 49. Windows 2000, Windows XP, and Windows Server 2003 Verifying Driver Installation To verify driver installation: 1. Right-click My Network Places on the desktop, and then click Properties. 2. Right-click Local Area Connection, and then click Properties. 3. Select the General tab. View the list of installed network protocols to verify that TCP/IP is installed. (For more information, contact your network administrator.) 4. Click Install to install any components not listed, and then restart your computer. 5. Click Start, click Settings, and then click Printers. 6. Right-click the printer icon, and then click Properties. 7. Select the Advanced tab. Verify that the correct printer driver is installed. 8. Select the Ports tab. Verify that the IP Address in the Print to the Following Ports list is identical to the one on the Configuration page. You may need to click the Configure Port button to see the IP address. If necessary, re-select the TCP/IP number used for the printer. Printing a Test Page To print a test page: 1. Select the General tab. 2. Click Print Test Page. If the printer does not print, select PhaserSMART Technical Support on the Troubleshooting tab of your Windows printer driver to access PhaserSMART Technical Support. See also: www.xerox.com/office/7400support Phaser® 7400 Color Printer 4-10
  50. 50. Windows NT 4.x Windows NT 4.x This section includes: ■ Preliminary Steps on page 4-11 ■ Quick CD-ROM Install Steps on page 4-11 ■ Other Methods of Installation on page 4-12 ■ Windows NT 4.x Troubleshooting on page 4-14 Preliminary Steps These preliminary steps must be performed for all printers: 1. Verify that the printer is plugged in, turned On, and connected to an active network. 2. Verify that the printer is receiving network information by monitoring the LEDs on the back of the device or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly. 3. Proceed to Quick CD-ROM Install Steps or Other Methods of Installation for the installation method desired. 4. Print a Configuration page and keep it for reference. Quick CD-ROM Install Steps To use the quick CD-ROM install option: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive. If the installer does not launch, do the following: a. Click Start, and then click Run. b. In the Run window, type: <CD drive>:INSTALL.EXE. 2. Select your desired language from the list. 3. Select Install Printer Driver. 4. Click I Agree to accept the Xerox Software License Agreement. 5. In the Select Printer dialog box, the default Use Walk-Up Technology (recommended for network printers) is selected. Click Next. 6. Follow the Use Walk-Up Technology instructions displayed. 7. Click Exit Program. Note: If the Walk-Up Technology dialog box remains onscreen after you have completed Steps 1–6, click the Cancel button, and then click Select from the following discovered printers. Follow the onscreen prompts to complete the installation procedure. Phaser® 7400 Color Printer 4-11
  51. 51. Windows NT 4.x Other Methods of Installation Install your printer on a Windows NT 4.x network using Microsoft TCP/IP Protocol. To monitor or configure your printer, use CentreWare IS with a web browser if your printer is connected to a Windows NT 4.x network with TCP/IP protocol enabled. Note: The CentreWare methods are not discussed in this section. See also: Printer Management Software on page 4-2 (CentreWare IS) Quick Install Steps (Microsoft TCP/IP Protocol) Note: This procedure is only performed by the system administrator. To install the Microsoft TCP/IP Printing software: 1. Right-click the My Network Places icon on the desktop, and then click Properties. 2. Select the Protocols tab to verify that the TCP/IP protocol has been installed. 3. Select the Services tab and verify that Microsoft TCP/IP Printing software is installed. If it is not installed, install it, and then return to this document. Adding the Printer To add the printer: 1. Open the Control Panel, and then double-click the Printers icon. 2. Double-click Add Printer to launch the Add Printer Wizard, and then click Next. 3. Verify that My Computer is selected, and then click Next. 4. Click Add Port, and then select the LPR Port from the list displayed. 5. Click New Port. 6. Enter the IP address for your printer and a printer name of 31 characters or less (no spaces). 7. Select OK. 8. Verify that the new IP address you entered is listed correctly. If the check box next to the IP address is not checked, select the check box, and then click Next. Phaser® 7400 Color Printer 4-12
  52. 52. Windows NT 4.x Configuring the Printer To configure the printer: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive, and then click Have Disk. 2. Click the Browse button and select the directory containing the Windows NT drivers. 3. Select the *.INF file, and then click Open. Verify that the path and filename are correct, and then click OK. 4. Select the correct printer, and then click OK. 5. Enter a name for the printer, select whether you want that printer to be the default, and then click OK. 6. Select one of these options: ■ If the printer is not shared, click Next. ■ If the printer is shared, enter a Share Name, check the Share box, and then click Next. Printing a Test Page You are prompted to print a test page. 1. Select one of these options: ■ Click Yes to print a test page, and then click Next. ■ Click No if you do not want to print a test page, and then click Next. 2. Select one of these options: ■ Click the Finish button if the data presented is correct. Proceed to Step 3. ■ Click the Back button to correct the data if incorrect, and then click Finish when the data is correct. Proceed to Step 3. 3. If you printed a test page, you are prompted to confirm that the test page printed: ■ Click Yes if the test page printed successfully. ■ Click No if the test page did not print or printed incorrectly. See also: Windows NT 4.x Troubleshooting on page 4-14 Phaser® 7400 Color Printer 4-13
  53. 53. Windows NT 4.x Windows NT 4.x Troubleshooting This troubleshooting section assumes you have completed the following tasks: ■ Loaded a PostScript printer driver. ■ Printed and kept a current copy of the Configuration page. Verifying Settings To verify settings: 1. Verify the settings in the Configuration page. ■ IP Address Source is set to: DHCP, Control Panel, BOOTP, or Auto IP (depending on your network configuration). ■ Current IP Address is set correctly. (Note this address if it is assigned by Auto IP, DHCP, or BOOTP.) ■ Subnet Mask is set correctly (if used). ■ Default Gateway is set correctly (if used). ■ LPR is enabled. Verify that the LPR and AppSocket settings are set as desired. ■ Interpreters: Auto, PCL, or PostScript (depending on your driver). 2. Verify that the client is logged into the network and printing to the correct print queue. The user should also have access to the Phaser print queue. Verifying Installation To verify printer installation: 1. Right-click the My Network Places icon on the desktop and select Properties. 2. Click the Protocols tab to verify that the TCP/IP protocol has been installed. 3. Click Add to install any components not listed, and then restart your computer. 4. Click Start, click Settings, and then click Control Panel. 5. Double-click Services. 6. Locate TCP/IP Print Server, and then verify these column entries: ■ Status column: Started ■ Startup column: Automatic 7. Click Start, click Settings, and then click Printers. 8. Right-click the printer icon, and then select Properties. Verify that you have installed the correct driver for your printer. 9. Select the Ports tab. Verify that the IP Address in the Print to the Following Port list is identical to the one on the Configuration page. You may need to click the Configure Port button to view the IP address. If necessary, re-select the TCP/IP number used for your printer. Phaser® 7400 Color Printer 4-14
  54. 54. Windows NT 4.x Printing a Test Page To print a test page: 1. Select the General tab. 2. Click Print Test Page. If the printer does not print, select PhaserSMART Technical Support on the Troubleshooting tab of your Windows printer driver to access PhaserSMART Technical Support. See also: www.xerox.com/office/7400support Phaser® 7400 Color Printer 4-15
  55. 55. Windows 98 SE and Windows Me Windows 98 SE and Windows Me This section includes: ■ Preliminary Steps on page 4-16 ■ Quick CD-ROM Install Steps on page 4-17 ■ Other Methods of Installation on page 4-18 ■ Windows 98 SE and Windows Me Troubleshooting on page 4-20 Preliminary Steps Follow these preliminary steps: 1. Verify that the printer is plugged in, turned on, and connected to an active network. 2. Verify that the printer is receiving network information by monitoring the LEDs on the back of the device or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly. 3. Print a Configuration page and verify that the desired protocol is enabled, and then follow one of these options: ■ Proceed to Step 4 if you do not have a TCP/IP address configured for your printer. ■ Proceed to Step 5 if you do have a TCP/IP address configured for your printer. 4. Do one of the following if you do not have a TCP/IP address configured for your computer: ■ Contact your system administrator to ensure that configuration is made according to your company guidelines. ■ Configure your PC with a unique address such as 192.1.1.1. 5. If you have a TCP/IP address, and then follow these steps to verify the IP address for your PC: a. Click Start, and then click Run. b. Enter winipcfg in the Open field. (If the file is not found, TCP/IP may not be installed.) c. Click OK. d. Select your network adapter from the list. The IP address is listed in the IP Address field. Note: For more information about installing and configuring TCP/IP in Windows environments, go to your Microsoft Windows documentation. 6. Proceed to Quick CD-ROM Install Steps or Other Methods of Installation for the installation method desired. See also: Quick CD-ROM Install Steps on page 4-17 Other Methods of Installation on page 4-18 Phaser® 7400 Color Printer 4-16
  56. 56. Windows 98 SE and Windows Me Quick CD-ROM Install Steps To use quick CD-ROM installation: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive. If the installer does not launch, do the following: a. Click Start, and then click Run. b. In the Run window, type: <CD drive>:INSTALL.EXE. 2. Select your desired language from the list. 3. Select Install Printer Driver. 4. Click I Agree to accept the Xerox Software License Agreement. 5. In the Select Printer dialog box, the default Use Walk-Up Technology (recommended for network printers) is selected. Click Next. 6. Follow the Use Walk-Up Technology instructions displayed. 7. Click Exit Program. Note: If the Walk-Up Technology dialog box remains onscreen after you have completed Steps 1–6, click the Cancel button, and then click Select from the following discovered printers. Follow the onscreen prompts to complete the installation procedure. Phaser® 7400 Color Printer 4-17
  57. 57. Windows 98 SE and Windows Me Other Methods of Installation Install your printer on a Windows 98 SE or Windows Me network using PhaserPort software. PhaserPort Software The Windows installer installs PhaserPort for Windows (for those installations using PostScript drivers). PhaserPort for Windows is a Xerox print monitor for printing over Windows 98 SE or Windows Me TCP/IP peer-to-peer networks. PhaserPort can be used to add or remove TCP/IP ports. Note: PhaserPort is the preferred utility for PostScript installations. Adding a Port To add a printer port: 1. Open Printer Properties for the printer you would like to attach to the new TCP/IP port. 2. Click Start, click Settings, and then click Printers. 3. Right-click the printer to be attached to the new TCP/IP port, and then click Properties. 4. Click the Details tab, and then click the Add Port button. 5. Select Other. 6. From the list of available printer-port monitors, select PhaserPort, and then click OK. Configuring a Port PhaserPort enables you to: ■ Choose a name for the new port. ■ Identify a printer by its DNS Name or IP Address. To install a port using PhaserPort: 1. In the Add PhaserPort window: ■ Enter a unique name for the port being added in the Description section. ■ Enter the printer host name or IP Address in the DNS/Address section. 2. Click OK. Phaser® 7400 Color Printer 4-18
  58. 58. Windows 98 SE and Windows Me Changing a PhaserPort IP Address If the printer’s IP address is changed, you must change the IP address for the device’s corresponding port: 1. Click Start, click Settings, and then click Printers. 2. Right-click the printer to be changed to a new PhaserPort IP address, and then click Properties. 3. Select the Details tab. 4. Verify that PhaserPort appears in the Print to the Following Port field. 5. Click Port Settings. The Configure PhaserPort dialog box appears. 6. Do one of the following: a. If you know the correct IP address or DNS name for the printer, enter that information. b. If you don’t know the printer’s IP address or DNS name, click Browse to display a list of printers on the network. c. Double-click the appropriate printer. PhaserPort automatically enters the information into the Configure PhaserPort dialog box. Note: To search the network again, click Refresh. To expand the search to other subnets, click Advanced. 7. Click OK. 8. Click OK again to apply the changes. Phaser® 7400 Color Printer 4-19
  59. 59. Windows 98 SE and Windows Me Windows 98 SE and Windows Me Troubleshooting This Troubleshooting section assumes you have completed the following tasks: ■ Verified that the printer is plugged in, turned on, and connected to an active network. ■ Installed a PostScript print driver. ■ Verified that the printer is receiving network information by monitoring the LEDs on the back of the device or on the CentreDirect External Print Server. When the printer is connected to a functioning network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly. ■ Printed and kept a current copy of the Configuration page. Verifying Settings To verify settings: 1. Right-click Network Neighborhood on the desktop, and then click Properties. 2. Click the Configuration tab. A list of installed network components appears for the Client for Microsoft networks. 3. If any of the necessary components are not installed, install them, and then restart the system. When the system is restarted, return to this document. 4. Click Start, click Settings, and then click Printers. The Printers window appears. 5. Right-click the printer icon, and then click Properties. 6. Select the Details tab. 7. Verify the following: a. The printer driver name in the Print Using the Following Driver list. If necessary, re- select or install a new printer driver. b. The Port name in the Print to the Following Port list. If necessary, re-select the correct name. Note: Send a print job to the printer. If the printer does not print, select PhaserSMART Technical Support on the Troubleshooting tab of your Windows printer driver to access PhaserSMART Technical Support. See also: www.xerox.com/office/7400support Phaser® 7400 Color Printer 4-20
  60. 60. Macintosh Macintosh This section includes: ■ Requirements on page 4-21 ■ Quick CD-ROM Install Steps on page 4-21 ■ Enabling and Using EtherTalk for Mac OS 9.x on page 4-21 ■ Enabling and Using TCP/IP for Mac OS 9.x on page 4-22 ■ Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.2 and Higher on page 4-24 ■ Macintosh Troubleshooting (Mac OS 9.x, Mac OS X, Version 10.2 and Higher) on page 4-26 Requirements ■ A workstation with the appropriate printer driver installed. ■ A working knowledge of the operating system (Mac OS 9.x or Mac OS X, version 10.2 or higher) being used on the workstation. ■ Proper cabling to connect the printer to the network. Quick CD-ROM Install Steps To use the quick CD-ROM installation option: 1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive. 2. Double-click the installer on the Software and Documentation CD-ROM to install the printer driver. Enabling and Using EtherTalk for Mac OS 9.x If you use EtherTalk, Macintosh computers do not require IP addresses. To create a desktop printer: 1. Open the AppleTalk Control Panel. Verify that the Ethernet port is the selected network port. 2. Open the Chooser, and then click the LaserWriter printer driver. 3. Select the printer. 4. Click Create to create the desktop printer. Phaser® 7400 Color Printer 4-21
  61. 61. Macintosh Enabling and Using TCP/IP for Mac OS 9.x This section provides installation and troubleshooting steps for Macintosh OS 9.x. Setting Up the Macintosh Ethernet Port for TCP/IP To set up your Macintosh for TCP/IP: 1. On the control panel, select TCP/IP, and then select Ethernet. 2. Specify how you will obtain the IP address from the TCP/IP tab: ■ Manually: Specify the IP address, Subnet Mask, Router Address, and Name Server Address in the dialog box. ■ Using DHCP Server: Automatically finds the IP address. 3. Close the dialog box. Creating an LPR Printer with LaserWriter 8.5.1 or Higher To create an LPR printer: 1. Open the Desktop Printer Utility. (This utility, or an alias to it, can be found in the PhaserTools folder.) 2. Click Printer (LPR) in Create Desktop, and then click OK. 3. Click Change in the PostScript Printer Description (PPD) file. 4. Select the appropriate PPD from the list, and then click Select. If your printer PPD is not listed, install it from the Software and Documentation CD-ROM. 5. Click Change in LPR Printer Selection. 6. Enter information in the following fields: ■ Printer Address: Enter the printer's IP address or domain name. ■ Queue: Enter PS (use uppercase), and then click OK. 7. Close the dialog box. When prompted, click Save. 8. Enter a name for the desktop printer in Save Desktop Printer As field, and then click Save. 9. Two methods are available for printing through LPR: ■ Use the new Desktop Printer (LPR). ■ Use the LaserWriter 8.5.1 printer driver (any printer can be selected). Click File, and then click Print to select the appropriate LPR printer in the Printer drop-down list. Phaser® 7400 Color Printer 4-22

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