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Online Training

  1. 1. 2010 OCCT Online Testing Grade 7 Geography and Grade 8 Mathematics and Reading District Test Coordinator and Technical Coordinator Training Session
  2. 2. Introductions <ul><li>Data Recognition Corporation (DRC) </li></ul><ul><ul><li>Stacey Orrock </li></ul></ul><ul><li>Computerized Assessments and Learning (CAL) </li></ul><ul><ul><li>Dennis Ortman </li></ul></ul>
  3. 3. Agenda <ul><li>Online Testing for Grades 7 & 8 </li></ul><ul><li>Important Dates </li></ul><ul><li>Technology Coordinator </li></ul><ul><li>District Test Coordinator </li></ul><ul><li>Q&A </li></ul>
  4. 4. What’s New for 2010 <ul><li>Pre-loaded student data based on the Wave </li></ul><ul><li>SDE’s Testing Status Application </li></ul>
  5. 5. Important Dates <ul><li>Before Testing Begins </li></ul>What When DRC/CAL Online Regional Training March 1-5 Management Tools Available Beginning March 8 Student Enrollment File Upload Window Closes April 2 Test Session Tickets Available Beginning April 5
  6. 6. Important Dates (cont.) <ul><li>During the Test Window and Beyond </li></ul>What When OCCT Online Administration Window April 12 - May 14 Management Tools Closes May 14 Last day to submit requests to SDE Testing Status Application May 14 Last day for Online Equivalent Secure Test Materials to be picked up for return to DRC May 14 Preliminary Raw Score Rosters Available May 17-27 Preliminary OPI & Performance Level Rosters Available May 28 – July 16
  8. 8. Agenda <ul><li>System Overview </li></ul><ul><li>System Requirements </li></ul><ul><li>Computer Lab Configurations for the OCCT </li></ul><ul><li>Installation Process </li></ul><ul><li>Remote Installations </li></ul><ul><li>Server Installations </li></ul><ul><li>Firewalls/Filters </li></ul><ul><li>Software Updates </li></ul><ul><li>Questions? </li></ul>
  9. 9. System Overview <ul><li>Management Tools </li></ul><ul><li>Browser-based interface for DTCs, BTCs, and Test Administrators </li></ul><ul><li>Add new students </li></ul><ul><li>Print session tickets </li></ul><ul><li>Monitor testing </li></ul><ul><li>CAL Testing Software </li></ul><ul><li>Software used by students to take tests </li></ul><ul><li>Java-based desktop application </li></ul><ul><li>To be installed on every computer that will be used to administer tests </li></ul><ul><li>Local Caching Server (LCS) </li></ul><ul><li>Optional component used to alleviate bandwidth limitations </li></ul><ul><li>Java-based application </li></ul><ul><li>To be installed on one or more computers in a school or district </li></ul><ul><li>Student Tutorials </li></ul><ul><li>Flash-based application </li></ul><ul><li>Familiarizes students and teachers with how the CAL testing software works including navigation and online tools </li></ul>
  10. 10. System Requirements <ul><li>Management Tools and Tutorials (Browser requirements): </li></ul><ul><ul><li>Most popular browsers: Safari, Internet Explorer, Firefox, Opera, Chrome </li></ul></ul><ul><ul><li>Accept cookies for session tracking </li></ul></ul><ul><ul><li>PDF reader </li></ul></ul><ul><ul><li>Adobe Flash Player (version 7r63, 9r16 recommended) </li></ul></ul><ul><ul><li>Sound card (or onboard sound) and headphones or speakers needed for audio tutorials </li></ul></ul><ul><ul><li>Display size of 800x600 or greater </li></ul></ul>
  11. 11. System Requirements cont. <ul><li>Test Delivery Engine - CAL 5.4 </li></ul><ul><ul><li>Operating System: </li></ul></ul><ul><ul><ul><li>Windows 98/NT/ME/2000/XP/2003/Vista/2008/7 </li></ul></ul></ul><ul><ul><ul><li>Mac OS X </li></ul></ul></ul><ul><ul><li>Processor : 200 MHz </li></ul></ul><ul><ul><li>Memory: 64 MB, 128 MB recommended </li></ul></ul><ul><ul><li>Display: Monitors with a resolution of at least 800x600 </li></ul></ul><ul><ul><li>Connectivity: Able to connect to the Internet and the LCS (if used) through http/https </li></ul></ul>
  12. 12. System Requirements cont. <ul><li>CAL, Text to Speech Synthesizer </li></ul><ul><ul><li>Sound card with necessary drivers installed and 128MB of RAM </li></ul></ul><ul><ul><li>Windows users must also have Microsoft SAPI 5.1 or SAPI 4.1 SDK. Windows XP and 2000 by default have SAPI components installed. </li></ul></ul><ul><ul><li>Windows 98 users might need to download and install the SAPI from Microsoft or from our site. </li></ul></ul><ul><ul><li>Mac OS X comes with support for the speech synthesizer. </li></ul></ul><ul><ul><li>Installation of Cepstral voice “David” </li></ul></ul>
  13. 13. System Requirements <ul><li>Local Caching Server (LCS 4.5) </li></ul><ul><ul><li>Operating System: </li></ul></ul><ul><ul><ul><li>Windows NT/2000/XP/2003/Vista/2008/7 </li></ul></ul></ul><ul><ul><ul><li>Mac OS X 10.3 and above (with Java 1.4) </li></ul></ul></ul><ul><ul><ul><li>Linux </li></ul></ul></ul><ul><ul><li>Processor : 1.2 GHz </li></ul></ul><ul><ul><li>Memory: 512 MB, 1 GB recommended </li></ul></ul><ul><ul><li>Connectivity: Able to connect to the Internet via http/https </li></ul></ul><ul><ul><li>A dedicated server is NOT required (but access to port 8100 is necessary). </li></ul></ul>
  14. 14. OCCT Lab Configurations <ul><li>Case 1. Non LCS Configuration </li></ul>
  15. 15. OCCT Lab Configurations <ul><li>Case 2. LCS Configuration </li></ul>
  16. 16. Which Set-Up Should Your School Use? <ul><li>Key elements: </li></ul><ul><ul><li>Reliability of Internet connectivity </li></ul></ul><ul><ul><li>Bandwidth available </li></ul></ul><ul><ul><li>Number of simultaneous testers </li></ul></ul><ul><li>With a reliable T1 connection, a non-LCS setup can support up to 150 simultaneous testers. </li></ul><ul><li>But if you expect to test more than 150 simultaneous users with at T1 connection or if you have an unreliable Internet connection, the LCS is strongly recommended. </li></ul><ul><li>When in doubt, verify installation and infrastructure during administration of the Practice Tests. </li></ul>
  17. 17. Which Set-Up Should Your School Use? <ul><li>LCS: Easy installation, configuration, and maintenance </li></ul><ul><ul><li>An instance of the LCS can support up to 1200 simultaneous testers. </li></ul></ul><ul><ul><li>If you need to support more, you can set up multiple instances of the LCS. </li></ul></ul><ul><ul><li>LCS allows students to continue testing in the event of connectivity interruptions. </li></ul></ul><ul><ul><li>Automatic caching (and purging) of test data </li></ul></ul><ul><ul><li>Automatic uploading of test responses </li></ul></ul><ul><ul><li>Students test responses are continuously saved. </li></ul></ul><ul><ul><li>Communication between workstations and LCS is through HTTP(S) protocol. </li></ul></ul><ul><ul><li>LCS Monitoring Tool interface is available for each LCS. </li></ul></ul>
  18. 18. LCS Monitoring Tool: http://<lcs-ip>:<lcs-port>/
  19. 19. LCS Configurations
  20. 20. LCS Configurations
  21. 21. CAL 5.4 Installation and Configuration <ul><li>Installation </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Windows and Mac Installers </li></ul></ul><ul><ul><li>In most circumstances the default installation will be sufficient to start testing. </li></ul></ul><ul><li>CAL Configuration. “Preferences” Program </li></ul><ul><ul><li>Proxy settings (automatic detection) </li></ul></ul><ul><ul><li>Automatic updates </li></ul></ul><ul><ul><li>Speech feature </li></ul></ul><ul><ul><li>Local Caching Server </li></ul></ul><ul><ul><li>Troubleshoot </li></ul></ul><ul><ul><li>Your settings are stored in <OCCT_HOME>>. </li></ul></ul>
  22. 22. LCS Installation Process <ul><li>Download from </li></ul><ul><ul><li>Windows, Mac, Linux </li></ul></ul><ul><li>LCS Configuration. “Preferences” Program </li></ul><ul><ul><li>LCS Port Configuration: default port 8100 </li></ul></ul><ul><ul><li>Proxy setting </li></ul></ul><ul><ul><li>Troubleshoot </li></ul></ul><ul><ul><li>Your settings are stored in <OCCT_LCS_HOME>>. </li></ul></ul><ul><li>Log file: loglcs.log in the installation folder </li></ul>
  23. 23. Remote Installations <ul><li>Windows MSI installers available </li></ul><ul><li>Software Management Tools </li></ul><ul><ul><li>Active Directory – Group policy </li></ul></ul><ul><ul><li>Novell ZENworks Desktop Management </li></ul></ul><ul><ul><ul><li>Policy-driven automation </li></ul></ul></ul><ul><ul><ul><li>Can use an imaging solution to maintain a standard operating environment </li></ul></ul></ul><ul><ul><li>Apple Remote Desktop </li></ul></ul><ul><li>Remote configuration: </li></ul><ul><ul><li>Configure one workstation and “Push” configuration file to all workstations: </li></ul></ul><ul><ul><li><Installation Folder> </li></ul></ul>
  24. 24. Server Installations <ul><li>Support for Thin Client Environments: </li></ul><ul><ul><li>Windows Terminal Services (RDP) </li></ul></ul><ul><ul><li>Citrix (ICA protocol) </li></ul></ul><ul><ul><li>Xtenda </li></ul></ul><ul><ul><li>Make sure resources are sufficient for number of users per server. </li></ul></ul><ul><ul><li>36 MB RAM needed by CAL, plus server session set up </li></ul></ul><ul><li>Shared (network) drive installation also supported </li></ul>
  25. 25. Firewalls and Filters <ul><li>Use of HTTP(S) on port 80 and 443 </li></ul><ul><li>Urls: </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><li>Able to download and upload binary data. Mime types: </li></ul><ul><ul><li>application/octet-stream </li></ul></ul><ul><ul><li>text/html </li></ul></ul><ul><ul><li>text/xml </li></ul></ul><ul><ul><li>multipart/form-data </li></ul></ul>
  26. 26. Software Updates <ul><ul><li>Minimum number of updates – none for 2010 </li></ul></ul><ul><ul><li>Automatic updates </li></ul></ul><ul><ul><li>MSP patches available for Windows users </li></ul></ul><ul><ul><li>MSP can be used with Active Directory and ZenWorks to massively deploy upgrades. </li></ul></ul>
  27. 27. Summary Notes for Technology Staff <ul><li>Install CAL testing software and LCS. </li></ul><ul><li>Check to see that the Practice Tests can be accessed on a student computer using a student login for the district/school network (compared to logging in to the district/school network as a staff member). </li></ul><ul><li>For districts who use the LCS, at the end of each day of the testing window, check the LCS Monitoring Tool to verify that no operational tests are pending/unsent. </li></ul>
  29. 29. Communication Plan <ul><li>DTC’s should establish a communication plan prior to the scheduled testing days. </li></ul><ul><li>Include plan for BTC, TA, and TM to communicate with DTC and Technology Coordinator. </li></ul><ul><li>Include contact information for DRC. </li></ul>
  30. 30. Getting Started <ul><li>OCCT CAL Testing Web site Address: </li></ul><ul><li> </li></ul>
  31. 31. Getting Started (cont.) <ul><li>Downloads: </li></ul><ul><ul><li>CAL Version 5.4 </li></ul></ul><ul><ul><li>LCS Version 4.5 </li></ul></ul>
  32. 32. Getting Started (cont.) <ul><li>Downloads (Test Engine) </li></ul><ul><ul><li>Windows </li></ul></ul><ul><ul><li>Mac </li></ul></ul>
  33. 33. Documentation <ul><li>Manuals </li></ul><ul><ul><li>2010 OCCT Online User Guide </li></ul></ul><ul><ul><li>Test Administration Manuals (Grade 7 Geography, Grade 8 Mathematics, & Grade 8 Reading) </li></ul></ul><ul><li>Training Sessions </li></ul><ul><ul><li>OCCT Online Training PowerPoint </li></ul></ul><ul><li>Student Enrollment File (SEF) </li></ul><ul><ul><li>Layout and Template </li></ul></ul>
  34. 34. Management Tools <ul><li>OCCT Management Tools </li></ul><ul><ul><li>Data Tools </li></ul></ul><ul><ul><ul><li>Upload Student Enrollment File (SEF) </li></ul></ul></ul><ul><ul><ul><li>Student Editor (key enter student data) </li></ul></ul></ul><ul><ul><li>Testing Main Page </li></ul></ul><ul><ul><ul><li>Print Student Test Session Tickets </li></ul></ul></ul><ul><ul><ul><li>Monitor Status </li></ul></ul></ul><ul><ul><ul><li>View Results </li></ul></ul></ul><ul><ul><li>Administrative Tools </li></ul></ul><ul><ul><ul><li>Usernames and passwords </li></ul></ul></ul>
  35. 35. Entering/Editing Student Data <ul><li>Wave student data provided to DRC will be pre-loaded into the system. </li></ul><ul><li>SEF will allow districts to </li></ul><ul><ul><li>enter students and demographic information if Wave data was not submitted and </li></ul></ul><ul><ul><li>update student demographic information for students. </li></ul></ul><ul><li>Students may also be key entered using Student Editor. </li></ul>
  36. 36. Student Enrollment Files <ul><li>Field Names: </li></ul><ul><ul><li>Files must have the field names as headers. </li></ul></ul><ul><ul><li>Field names must be exactly as the layout. </li></ul></ul><ul><ul><ul><li>CORRECT – “Grade enrolled” (with space) </li></ul></ul></ul><ul><ul><ul><li>INCORRECT – “Gradeenrolled” (no space) </li></ul></ul></ul>SEF Template:
  37. 37. Student Editor <ul><li>Districts may add students using Student Editor. </li></ul>
  38. 38. Using Student Editor <ul><li>Districts may edit student data using Student Editor. </li></ul>
  39. 39. Audio Accommodation <ul><li>An audio component is available for: </li></ul><ul><ul><li>Grade 7 Geography </li></ul></ul><ul><ul><li>Grade 8 Mathematics </li></ul></ul><ul><li>Audio should be provided only when indicated by </li></ul><ul><ul><li>IEP, </li></ul></ul><ul><ul><li>504 Plan, or </li></ul></ul><ul><ul><li>for students considered ELL. </li></ul></ul><ul><li>Students using audio should be provided with headphones. </li></ul>
  40. 40. Audio Accommodation (cont.) <ul><li>Downloading Cepstral David </li></ul>
  41. 41. Audio Accommodation (cont.) <ul><ul><li>Download the “ Cepstral David ” voice on only those computers that will be used for audio administrations. </li></ul></ul>
  42. 42. Audio Accommodation (cont.) <ul><li>Enable the Speech Feature in the OCCT Preferences program folder on designated computers. </li></ul>
  43. 43. Audio Accommodation (cont.) <ul><ul><li>Use Student Editor to indicate audio accommodation for appropriate students under the Testing tab. </li></ul></ul><ul><ul><li>REMINDER: This needs to be done BEFORE the Test Session Tickets are printed. </li></ul></ul>
  44. 44. Audio Accommodation (cont.) <ul><li>Verify Audio Set-up </li></ul><ul><ul><li>Tech Coordinators must verify the audio is working properly on computers set-up for the audio accommodation before the scheduled testing dates. </li></ul></ul><ul><ul><ul><li>Click on Practice Test link from the test engine. </li></ul></ul></ul><ul><ul><ul><li>Choose Mathematics or Geography . </li></ul></ul></ul><ul><ul><ul><li>Follow the steps provided and enter the following password: audio. </li></ul></ul></ul><ul><ul><ul><li>Click on the Speak button. </li></ul></ul></ul>
  45. 45. Student Tutorials & Practice Tests <ul><li>The Student Tutorials and Practice Tests can be accessed through the test engine. </li></ul><ul><li>The Student Tutorials can also be downloaded onto computers from . </li></ul><ul><li>It is recommended that administrators (DTCs, BTCs, and TAs) take the Student Tutorials and Practice Tests. </li></ul>
  46. 46. Before Testing <ul><li>All students should be administered the Student Tutorial and Practice Test for the subject that will be tested. </li></ul><ul><li>Review the communication plan with all BTCs, TAs, and TMs. </li></ul><ul><li>Print Test Session Tickets and Summary Page. </li></ul><ul><li>Review the Test Administration Manual prior to testing. </li></ul>
  47. 47. Student Test Session Tickets <ul><ul><li>Print Test Session Tickets and Summary beginning April 5, 2010. </li></ul></ul><ul><ul><li>One ticket per content; sheets of 12 </li></ul></ul><ul><ul><li>Summary Page </li></ul></ul><ul><ul><ul><li>Secure Session ID </li></ul></ul></ul><ul><ul><ul><li>Audio accommodation </li></ul></ul></ul><ul><ul><ul><li>Test form number assigned to each student </li></ul></ul></ul><ul><ul><li>Tickets and Summary </li></ul></ul><ul><ul><ul><li>Secure material </li></ul></ul></ul><ul><ul><ul><li>Distribute on test day </li></ul></ul></ul><ul><ul><li>Print tickets at least one business day before testing. </li></ul></ul>
  48. 48. ON TESTING DAY… <ul><li>Have a good breakfast… </li></ul><ul><li>Keep hydrated… </li></ul><ul><li>Have your phone handy… </li></ul>
  49. 49. Distribute Test Session Tickets <ul><li>Students need 3 levels of security to log onto the test. </li></ul><ul><ul><ul><li>User Name ( from Test Session Ticket ) </li></ul></ul></ul><ul><ul><ul><li>Password ( from Test Session Ticket ) </li></ul></ul></ul><ul><ul><ul><li>Session ID ( from Summary Page ) </li></ul></ul></ul><ul><ul><ul><li>Write Session ID on chalkboard or post at the start of the administration. </li></ul></ul></ul><ul><li>Collect as students log on to the test. </li></ul><ul><li>Secure material! </li></ul>
  50. 50. Administer the Test <ul><li>All students must complete a content area test within one school day. </li></ul><ul><li>Never start a test unless there is enough time to finish. </li></ul><ul><li>Additional time must be given as an extension of the same testing period, not at a different time. </li></ul><ul><li>A student may pause his/her test for up to 20 minutes (example – emergency bathroom break). </li></ul>
  51. 51. Testing Main Page <ul><li>Spring 2010 OCCT Operational Test link </li></ul>
  52. 52. Monitor Status <ul><li>During testing, an administrator may monitor students’ progress as they move through the test. </li></ul>
  53. 53. Audit Spreadsheet <ul><li>Verify all students have completed testing. </li></ul><ul><li>Verify appropriate Not Tested Code has been applied to student record. </li></ul>
  54. 54. Testing Interruptions <ul><li>Expect the best, but plan for the worst. </li></ul><ul><li>Student is “kicked out” of system: </li></ul><ul><ul><li>If a student is &quot;kicked out&quot; of the system, have the student try logging into the same computer or a computer not currently being tested on. </li></ul></ul><ul><ul><li>If the student cannot log back in within 20 minutes from being “kicked out” of the system, call DRC. Next action depends on the circumstances. </li></ul></ul><ul><li>If an unforeseen emergency occurs (e.g., tornado), the DTC must contact the Office of Accountability and Assessments. </li></ul><ul><li>Student responses will be saved in the event of an interruption. </li></ul><ul><ul><li>Resumes at first question </li></ul></ul><ul><ul><li>Hit next to advance through items. </li></ul></ul><ul><ul><li>To verify, check the Review screen. </li></ul></ul>
  55. 55. Not Tested Codes <ul><li>Students who are not tested must be coded using Student Editor. </li></ul><ul><li>This must be completed by the end of the testing window ( May 14, 2010 ) . </li></ul>
  56. 56. SDE Approved Codes <ul><li>The following fields are no longer available in Student Editor: </li></ul><ul><ul><li>Other Placement, </li></ul></ul><ul><ul><li>Emergency Exempt, </li></ul></ul><ul><ul><li>ELL 1 st Year U.S. Exempt, and </li></ul></ul><ul><ul><li>Invalidated. </li></ul></ul><ul><li>This information must be requested through the SDE’s Testing Status Application. </li></ul><ul><li>Upon SDE approval, the information will be applied to the student’s record and available to view in DRC’s Online Correction System. </li></ul><ul><li>ALL requests must be submitted to the SDE Testing Status Application, no later than May 14 . </li></ul>
  57. 57. Accommodation Information <ul><li>Use Student Editor to enter IEP, 504, and ELL accommodations. </li></ul><ul><ul><li>Prior to testing </li></ul></ul><ul><ul><li>After testing, by May 14 </li></ul></ul>
  58. 58. Reporting <ul><li>Immediate Raw Scores </li></ul><ul><ul><li>After the review page when the student ends the test. </li></ul></ul><ul><ul><li>This page cannot be printed. </li></ul></ul><ul><ul><li>This score is considered preliminary. </li></ul></ul>
  59. 59. Reporting (cont.) <ul><li>Preliminary Raw Score Rosters </li></ul><ul><li>Preliminary OPI & Performance Level Rosters </li></ul><ul><li>Available in PDF to DTC/BTC </li></ul>
  60. 60. Resources <ul><ul><li>OCCT_CAL Documentation and FAQ’s </li></ul></ul><ul><ul><li> </li></ul></ul><ul><li>SDE Web site: </li></ul><ul><ul><li>Accountability and Assessments link </li></ul></ul><ul><ul><li> </li></ul></ul><ul><li>Contact OCCT Support: </li></ul><ul><ul><li>1-866-546-9404 </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>
  61. 61. QUESTIONS?