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Microsoft Word 6 for Macintosh
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Microsoft Word 6 for Macintosh

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  • 1. Microsoft Word 6.0 for Macintosh Using the Toolbars for command shortcuts The standard and formatting Toolbars are shown below. To activate the Toolbar choose Toolbar... from the View menu. Point at any button for a short description of its function. Use Word 6.0c or later to Standard Toolbar vi ew Macintosh picture. Formatting Toolbar Tab Style Indent Style Box Font & Size Ruler (Set Indents and Tabs) Place mouse over a button to display its name On-line help Extensive on-line help is available, including Contents, Search for Help, Index, Quick Preview, Examples and Demos, Tip of the Day, and WordPerfect Help. Use the Help menu or click on the Help button on the Toolbar. Basic formatting and page layout commands Generally, it is better to select the text to be formatted, then apply the appropriate formatting commands. New text entered into a document will have the character and paragraph attributes of the existing text at that location. • Text alignment (centered, justified, etc.) • Choose Paragraph... from the Format menu, or use the alignment buttons on the Toolbar • Character formatting (font, size, bold, etc.) • Choose Font... from the Format menu or use the buttons on the Toolbar • Paragraph formatting (indented, line and paragraph spacing, etc.) • Choose Paragraph... from the Format menu or use the buttons on the Toolbar • Adding page numbers • Choose Page Numbers... from the Insert menu • Double-spacing a document • Prior to typing text: Choose Paragraph... from the Format menu, then choose the Indents and Spacing tab • After text has been typed: Select desired text, then choose the above commands • To insert a page break, choose Break... from the Insert menu, then click on the Page Break radio button Saving documents • First time, or to change name, drive, or folder: choose Save As... from the File menu • Enter a document name • Choose a drive and folder • Next time: choose Save from the File menu or use the Save button on the Toolbar Setting page margins • Choose Document Layout... from the File menu, then click on the Margins tab • Enter numbers for Left, Right, Top, and Bottom margins Microsoft Word 6.0 Quick Reference - 1
  • 2. Moving a block of text • Select the text to move • Choose Cut from the Edit menu or use the Cut button on the Toolbar • Place the insertion point at the new location • Choose Paste from the Edit menu or use the Paste button on the Toolbar • These steps can be combined using the Drag and Drop editing technique Replacing existing text • Choose Replace... from the Edit menu • Enter text to find (Find What) and text to replace (Replace With) Note: this command can also be used to find and replace formatting and special characters Setting tabs • Choose the desired tab alignment using the buttons on the ribbon, then click on the desired location on the ruler • Tabs affect the selected paragraph, and all paragraphs created from that point forward Headers and footers, including pagination • Choose Header and Footer... from the View menu to open a Header and Footer view • The left-most button in the Header and Footer Toolbar switches between the Header and Footer windows • Enter the header or footer text • Format the header or footer text using the menus or the formatting toolbar • For pagination, click on the Page Numbers button, indicated by the “#” symbol • Choose Document Layout from the File menu, then click on the Layout tab for different first page and odd/even headers and footers Checking spelling • Choose Spelling... from the Tools menu or use the Spelling button on the Toolbar Previewing and printing • To preview your document: Choose Print Preview from the File menu or use the Preview button on the Toolbar • To print your document: Choose Print from the File menu • Select to a printer from the Print to: list, if necessary • Click on the Print button (You can also use the Print button on the Toolbar) Mouse shortcuts Selecting text To select Do this A word Point to the word and double-click the mouse A sentence Hold down ∠ and click the mouse anywhere in the sentence A line Point in the selection bar next to the line and click the mouse A paragraph Point in the paragraph and triple-click the mouse A selected block of text Point to the beginning of the block and click the mouse, then point to the end of the block, hold down the Shift key and click the mouse The entire document Point in the selection bar, hold down ∠ , and click the mouse Keyboard shortcuts Character formatting Select text before applying format For this format Press Bold ∠ +B Italic ∠ +I Underline ∠ +U All caps ∠ +SHIFT+A Subscript ∠+ = Superscript ∠ +SHIFT+ - Microsoft Word 6.0 Quick Reference - 2
  • 3. • Paragraph formatting Right-aligned ∠+ R Select paragraph before applying format Justified ∠+ J For this format Press Double-spaced ∠ +2 Left-alignment ∠+ L Indent to next tab ∠ +M Centered ∠ +E Microsoft Word 6.0 Quick Reference - 3
  • 4. • Microsoft Word – Additional Formatting and Page Layout Commands Bullets and Numbered Lists (Format menu, Bullets and Numbering dialog box) {or, use the Bullets and Numbering buttons on the Formatting Toolbar} • Select the paragraphs for the list. • From the Format menu, choose Bullets and Numbering • Select the Bulleted or Numbered tab, then click on a style. Footnotes and Endnotes (Insert menu, Footnote dialog box) • In Normal view, position cursor at location for reference mark • From the Insert menu, choose Footnote, then select the footnote or the endnote option, or press Alt+Ctrl+F for a footnote or Alt+Ctrl+E for an endnote • Word inserts the reference mark, then opens the note pane for entry of the note text Multiple Columns (Format menu, Columns dialog box) {or, use the Columns button on the Standard Toolbar} • Select the text to be placed in columns • Choose Columns from the Format menu • Click on the number of columns under Column Preset, or enter the number of columns in the dialog box Tables (Table menu, Insert Table dialog box) {or, use the Insert Table button on the Standard Toolbar} • Position cursor at location for the table • From the Table menu, choose Insert Table • Specify the number of rows and columns for the table Table AutoFormat uses pre-defined styles for tables Graphics and Objects From Other Files and Applications • Graphic objects (clip art, spreadsheet charts, etc.) can be inserted into Word documents • Insert objects with the Insert menu commands • Frame a graphic object (Insert Frame) to control placement of the graphic on the page Styles (Use the Style box on the Toolbar) List of built-in formatting styles; new styles based on an existing style can be created. Indexes and Tables of Contents (Insert menu, Index and Tables dialog box) (Refer also to “Indexes, Tables of Contents, and Other Tables” in Help) Table Of Contents using built-in heading styles • Format headings with a heading style (1-9) • Place cursor at Table Of Contents location (usually a new first page) Choose Index and Tables from the Insert menu then click the Table Of Contents tab • Select the Table Of Contents format Index entries (See “Marking index entries” in Help) • Mark index entries (select text to mark as an entry, or position cursor at the point where you want to insert a new index entry) • From the Insert menu, choose Index and Tables then click the Index tab, or press Alt+Shift+X • Mark the index item(s) • Place cursor at location for Index (usually a new last page), then open the Index and Tables dialog box • Click on OK to create the Index • Optional: Select a format (formats can be modified; Type can be Indented or Run-in) Table of Authorities (See “Marking citations” in Help) • Mark citation (select text to mark as an entry, or position cursor at the point where you want to insert a new citation) • From the Insert menu, choose Index and Tables then click the Index tab, or press Alt+Shift+I • Select a category, then mark the citation(s) • Place the cursor at location for the Table(usually a new last page), then open the Table of Authorities dialog box • Click on OK to create the Table of Authorities Microsoft Word 6.0 Quick Reference - 4

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