Level A/B PowerPoint - VCSD Remote Training

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  • System setting  User Preference  Display Menu  Change resolution
  • Level A/B PowerPoint - VCSD Remote Training

    1. 1. Level A & B
    2. 2. VC Etiquette Dialling a VC Call Connecting a Laptop Sending a Presentation Changing Presentation Layout Adjusting Audio Disconnecting & System Standby Level A & B
    3. 3. Agenda
    4. 4. <ul><li>This training is </li></ul><ul><ul><ul><li>designed to introduce you to the basic functions of the VC gear at this ARC site </li></ul></ul></ul><ul><ul><ul><li>NOT designed to assist people with tips for teaching techniques using technology. </li></ul></ul></ul>Introduction
    5. 5. Lesson Goals
    6. 6. <ul><ul><li>By the end of this lesson, </li></ul></ul><ul><ul><li>you will be able to: </li></ul></ul><ul><ul><ul><li>Turn On the VC System </li></ul></ul></ul><ul><ul><ul><li>Identify Proper VC Etiquette </li></ul></ul></ul><ul><ul><ul><li>Dial a VC Call </li></ul></ul></ul><ul><ul><ul><li>Test Audio and Video </li></ul></ul></ul><ul><ul><ul><li>Connect a laptop to send presentations </li></ul></ul></ul><ul><ul><ul><li>Changing presentation layout </li></ul></ul></ul><ul><ul><ul><li>Disconnect a VC Call </li></ul></ul></ul><ul><ul><ul><li>Standby the VC System </li></ul></ul></ul>
    7. 7. <ul><ul><li>By the end of this lesson you will be </li></ul></ul><ul><ul><li>permitted to book: </li></ul></ul><ul><ul><li>VC Connect-only Sessions </li></ul></ul><ul><ul><li>(Hosting and Receiving) </li></ul></ul><ul><ul><li>VC Self-support Sessions </li></ul></ul><ul><ul><li>(Hosting and Receiving) </li></ul></ul>
    8. 8. The Concepts
    9. 9. <ul><ul><li>Support Modes </li></ul></ul><ul><ul><li>ARC Sites </li></ul></ul><ul><ul><li>VC Connect-only = Tech connects the VC call, tests the connections for you, then leaves. </li></ul></ul><ul><ul><li>VC Self-Support (Hosting) = You are ‘host site’ responsible for connecting all participating sites. </li></ul></ul><ul><ul><li>Host site is responsible for disconnecting calls when finished </li></ul></ul>
    10. 10. <ul><ul><li>VC Self-support (Receiving) = You are the ‘participating site’ waiting to be dialled into the VC session by the host site. </li></ul></ul><ul><ul><li>AV Self-support = Session is local (not connected to other sites). No tech support. </li></ul></ul><ul><ul><li>For VC Connect & VC Self -supported sessions, tech support is available to you only in an emergency . </li></ul></ul>
    11. 11. <ul><li>VC Connect /Self- support is… </li></ul><ul><li>AV Self Support is … </li></ul><ul><li>Connecting to other sites </li></ul><ul><li>Can only display laptop- based presentations locally, or send out </li></ul><ul><li>Must use the mics </li></ul><ul><li>Displaying in the room only </li></ul><ul><li>Can only display laptop- based presentations </li></ul>V.S.
    12. 12. The Equipment <ul><ul><ul><ul><li>Tandberg 3000 MXP </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Video Conference Unit </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Remote Control </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Laptop Connector </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Microphone </li></ul></ul></ul></ul></ul>
    13. 13. VC Etiquette <ul><ul><ul><ul><li>Microphones muted (unless speaking) </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Avoid unnecessary noise </li></ul></ul></ul></ul><ul><ul><ul><ul><li>  Be aware of the delay </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Raise your hand & introduce yourself </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Sit within the camera's view </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Avoid rapid movements </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Send meeting invitation to participants </li></ul></ul></ul></ul>
    14. 14. <ul><ul><li>30 minutes prior to a VC </li></ul></ul><ul><ul><li>Dial your Video Conference call. </li></ul></ul><ul><ul><li>Test audio (Can everyone be heard?) </li></ul></ul><ul><ul><li>Test video (Can everyone be seen?) </li></ul></ul><ul><ul><li>Test your presentations (PowerPoint™) </li></ul></ul>
    15. 15. For a high-profile event, feel free to request technical support in advance, when booking the VC facilities.
    16. 16. Turning on the System <ul><ul><li>Pick up the Tandberg remote control </li></ul></ul><ul><ul><li>Press the “OK/Menu” button </li></ul></ul><ul><li>Wake up the system </li></ul><ul><li>Return to black screen after several minutes </li></ul>
    17. 17. Directory Dialling <ul><li>c. Press the ‘book’ button on the remote. </li></ul>Display a directory of IP addresses – sites within the Faculty of Medicine
    18. 18. d. Scroll down the directory e. Select the site you want to dial, press “ok/menu” <ul><li>To add more sites: </li></ul><ul><li>Press the “add more sites” button </li></ul><ul><li>Repeat steps c, d, & e </li></ul>
    19. 19. Manual Dialling <ul><li>a. Press the green “Call” </li></ul><ul><li>button </li></ul><ul><li>b. Enter the ip address on </li></ul><ul><li>the keypad. </li></ul><ul><ul><li>IP – 142.231.4.9 </li></ul></ul><ul><ul><li>Press * key for the dot </li></ul></ul><ul><li>c. Press the green “Call” button </li></ul>
    20. 20. Adjusting the Camera: 3000 MXP <ul><li>Press the arrow keys repeatedly to pan the camera up/down/left/right </li></ul><ul><li>Press “+” or “-” on the “Zoom” button to zoom in or out </li></ul><ul><li>DO NOT adjust the camera manually </li></ul>
    21. 21. Adjusting the Camera: 1700 MXP <ul><li>Camera cannot be adjusted by the remote on the 1700MXP </li></ul>
    22. 22. Practice
    23. 23. Connecting a Laptop (I) <ul><li>Turn off your laptop </li></ul><ul><li>Plug the laptop power cord into the outlet </li></ul><ul><li>Connect the laptop to the proper audio and video connectors </li></ul><ul><li>Turn on the power to your laptop. </li></ul>Mac Connectors, step C PC Connector, step C
    24. 24. Connecting a Laptop (II) - PC <ul><li>All Laptops </li></ul><ul><li>Set Display resolution </li></ul><ul><li>to 1024 x 768 </li></ul><ul><li>Dell: Press and hold “Fn” then Press “F8” </li></ul><ul><li>IBM: Press and hold “FN” then Press “F7 ” </li></ul><ul><ul><li>“ CRT/LCD” might display on some Dell laptops’ “F8” button </li></ul></ul>
    25. 25. Connecting a Laptop (III) – MAC <ul><li>Mac Laptops </li></ul><ul><li>Set Display resolution to 1024 x 768 </li></ul><ul><li>refresh rate 60 hz </li></ul><ul><li>Press and hold “Fn” then press “F7” </li></ul><ul><li>PowerBook G4 can use both VGA cable and Mac connectors. </li></ul><ul><li>MacBook and MacBook Pro can only use Mac connectors. </li></ul><ul><li>If you are not sure, call the VCSD </li></ul>
    26. 26. Sending a Presentation <ul><li>Press the blue “Presentation” button </li></ul><ul><li>Whatever you display </li></ul><ul><li>from your laptop will now </li></ul><ul><li>appear on your screen </li></ul>
    27. 27. Changing the Layout Options <ul><li>Press “Layout” button to select desired view. </li></ul><ul><li>Large view of presenter site with a small view of all other sites </li></ul><ul><li>Large view of presentation with a small view of all other sites </li></ul><ul><li>View Presenter site only </li></ul><ul><li>View Presentation only </li></ul>
    28. 28. Adjusting the Sound <ul><li>You cannot hear the participants at the other sites speaking to you </li></ul><ul><li>Press “+” on the “Vol ” button to turn the volume up </li></ul><ul><li>Participants at the other sites cannot hear you speaking </li></ul><ul><li>Press the gold-colored “Mic Off” button to un-mute </li></ul>Mic Muted Speaker Muted
    29. 29. Disconnecting a VC Call <ul><li>All other sites </li></ul><ul><li>Press the red “Hang Up” button twice . </li></ul><ul><li>A specific site </li></ul><ul><li>Press the red “Hang Up” button. </li></ul><ul><li>Select a specific site with the arrow key </li></ul><ul><li>Press the red “Hang Up” button. </li></ul><ul><li>PLEASE DO NOT PRESS </li></ul><ul><li>THE RED BUTTON </li></ul><ul><li>RIGHT NOW </li></ul>
    30. 30. Shutting Down the System <ul><li>Press the red “Hang Up” button twice to shut down the system </li></ul><ul><li>OR press the red “Hang Up” button once and select “Standby Now” to place the system in standby mode. </li></ul>
    31. 31. <ul><li>Can you: </li></ul><ul><ul><ul><li>Dial Multiple Sites? </li></ul></ul></ul><ul><ul><ul><li>Connect a Laptop & Send a Presentation? </li></ul></ul></ul><ul><ul><ul><li>Adjust sound and volume? </li></ul></ul></ul><ul><ul><ul><li>Un-mute/Mute the mics? </li></ul></ul></ul><ul><ul><ul><li>Disconnect, shutdown and standby? </li></ul></ul></ul>Review
    32. 32. <ul><li>Questions?? </li></ul><ul><li>Evaluation? </li></ul>Conclusion

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