EWA Roundtable Intro Slides


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  • Chris Benefits: Obvious benefits from moving from multiple duplicative contracts and agreements to aggregated contract vehicles: achieves contract administration efficiencies; reduces duplication of effort in software negotiations and acquisition; ensures supplier price uniformity, standard terms & conditions; fosters competition. Supports Federal SmartBUY initiative, Clinger-Cohen, the Presidential Management Agenda, and other legislative, regulatory, and DOE policies. Better coordination with ongoing Departmental initiatives such as the Enterprise Architecture & cyber security Promote technical standardization by procuring IT products and services across-the-organization consistent with EA and IT security guidelines, which in turn will reduce the number of configuration baselines for common IT products. Implement best practices in software acquisition throughout the Department, based on shared lessons learned Provide a central source of information to identify the available contracts or agreements for use in meeting future requirements Next Slide
  • EWA Roundtable Intro Slides

    1. 1. Department of Energy Enterprise-Wide Agreement (EWA) National Laboratories Information Technology Summit (NLIT) 2009 June 2, 2009 Don Schade Acquisition Management (IM-13) OCIO
    2. 2. Enterprise-Wide Agreement Program: Agenda <ul><li>Introduction of Team Members </li></ul><ul><li>Overview </li></ul><ul><li>EWA Benefits </li></ul><ul><li>Current Agreements </li></ul><ul><li>New Procurements </li></ul><ul><li>Outreach and Contact Information </li></ul>
    3. 3. Enterprise-Wide Agreement Program: EWA Team The EWA Team: Kevin Cooke – Associate CIO for IT Corporate Management Sarah Gamage - Deputy Associate CIO for IT Corporate Management Don Schade – EWA Project Lead and Contract Administration Alicia Foster (Contract Support) – EWA Project Management
    4. 4. Enterprise-Wide Agreement Program: Overview <ul><li>EWA Program Objectives: </li></ul><ul><li>Leverage the buying power of the DOE complex to maximize price reductions </li></ul><ul><li>Streamline the IT acquisition lifecycle to minimize administrative costs </li></ul>The Department of Energy (DOE) Office of the Chief Information Officer (OCIO) has designed the Enterprise Wide Agreement (EWA) program to consolidate IT contracts for commercial off-the-shelf (COTS) software. What is an Enterprise-Wide Agreement? A Department-wide agreement , encompassing the Department as a whole, to include Program Offices, Field Offices, Site Offices and M&O Contractors, that aggregates enterprise software requirements [ to include software and services] into a single contract vehicle.
    5. 5. Enterprise-Wide Agreement Program: Benefits <ul><li>Benefits: </li></ul><ul><li>Maximize buying power and Reduce total cost of IT ownership </li></ul><ul><li>Facilitate collaborative development of enterprise-wide IT sourcing strategies for common IT software products </li></ul><ul><li>Increase IT contract administration efficiencies </li></ul><ul><li>Eliminate duplicative enterprise-wide IT purchases </li></ul><ul><li>Ensure supplier price uniformity and standard Terms & Conditions </li></ul><ul><li>Improve knowledge sharing of IT acquisition best practices </li></ul><ul><li>Support Federal SmartBUY, Clinger-Cohen and other legislative, regulatory, and DOE mandates and policies. </li></ul>
    6. 6. Current DOE EWA Agreements Accomplishments Current DOE Enterprise-Wide Agreements: Microlink BPA: Autonomy information management software. Unlimited use of all Autonomy products by all DOE organizations including the National Labs Autonomy DLT Solutions BPA: offers proprietary computer software licensing and maintenance support for the LINUX operating system Red Hat Viack BPA: videoconferencing and collaboration software Viac3 Seller/Reseller Description Product
    7. 7. Current DOE EWA Agreements Accomplishments Current DOE Enterprise-Wide Agreements (cont’d): Lumension ELA: Endpoint security solution that enables only authorized applications to run and only authorized devices to connect to a laptop or desktop Lumension/ Sanctuary Safari Books Online, LLC BPA: Online Scientific/Technical database that contains Essential Technical Books Online and other reference material Safari Books ASAP, Softmart BPA: offers Adobe’s full line of products for producing and delivering content (maintenance included) Adobe Entrust, Inc. BPA: offers support for proprietary cyber security (PKI, or Public Key Infrastructure) software Entrust Seller/Reseller Description Product
    8. 8. Current DOE EWA Agreements Accomplishments DOE Enterprise-Wide Agreements: Additional discounts of 18-80% below the commercial list price based on the product TKC Integration Services, LLC McAfee provides information assurance software and services in the following areas including: anti-virus and ant-spyware software and secure messaging. Period of Performance: December 8, 2008- December 7, 2011 McAfee IT Federal Sales, LLC BPA: Vulnerability management / penetration testing product Period of Performance: December 5, 2008 – December 4, 2014 Discounts of 5-8% below GSA Schedule pricing over and above the discount of 9% from the commercial list price. Core Impact Seller/Reseller Description Product
    9. 9. Current DOE EWA Agreements Microsoft Award Microsoft Products <ul><li>Contract Awarded on April 30, 2009 </li></ul><ul><li>TKCIS received the award in a “best value” competitive action conducted utilizing the NASA SEWP Schedule </li></ul><ul><li>Small Business Award </li></ul><ul><li>Period of Performance through April 2014 </li></ul><ul><li>Can be utilized by all DOE Organizations </li></ul><ul><li>Co-Termination Pricing Structure </li></ul>
    10. 10. Current DOE EWA Agreements Adobe Software Procurement Adobe Acquisition: <ul><li>Current Cumulative Licensing Program (CLP) Agreement expired May 31, 2009 </li></ul><ul><li>New CLP executed with current BPA holders on May 30, 2009 </li></ul><ul><ul><li>Dell/ASAP </li></ul></ul><ul><ul><li>Softmart (small business) </li></ul></ul><ul><li>New CLP (2 years) </li></ul><ul><li>Adobe offering DOE opportunity to achieve greater savings by cumulating any DOE orders, to qualify for Enterprise Licensing Agreement. Orders will be cumulated through August 31, 2009. </li></ul>
    11. 11. Current DOE EWA Agreements Oracle Software Procurement Oracle Acquisition: <ul><li>Currently contract exists for HQ and Several DOE Program Areas for Oracle Products with DLT Solutions. For these program areas options are available through September 30, 2011. </li></ul><ul><li>Price Hold with DLT Solutions for limited number of products expired on May 31,2009. </li></ul><ul><li>Unable to negotiate similar price hold with Oracle due to their requirement for a large initial order (greater than $1M in new products) </li></ul><ul><li>Future requirements should be procured utilizing Government Wide Smart-Buy Program </li></ul><ul><li>Working with Oracle to leverage near future cumulative DOE orders and negotiate to obtain similar price hold. </li></ul>
    12. 12. DOE EWA Agreements New Opportunity: Apple Products Apple Products: <ul><li>We are working with Apple to explore and potentially establish an EWA that would cover existing Macintosh computers (including Apple hardware and software support) for DOE organizations and would allow the OCIO to secure favorable pricing and support. </li></ul><ul><li>We have over 10,000 Macs across the DOE and anticipate the demand for Apple products and support growing within DOE. </li></ul><ul><li>Features of the potential agreement include: </li></ul><ul><ul><li>On-site “Applecare” </li></ul></ul><ul><ul><li>Keep your hard drive for all machines purchased in 2007 or later </li></ul></ul><ul><ul><li>Volume license and three year, free upgrades/support on Mac OS X for all Apple desktops and portables. Newly purchased machines would be covered during the life of the agreement. </li></ul></ul><ul><ul><li>Annual payments for the agreement </li></ul></ul>
    13. 13. Enterprise-Wide Agreement Program: Outreach <ul><li>Outreach Objectives: </li></ul><ul><li>Raise Awareness Among Stakeholders: </li></ul><ul><ul><li>Inform stakeholders of the EWA program, goals, accomplishments </li></ul></ul><ul><ul><li>Raise awareness among stakeholder community to attract new customers </li></ul></ul><ul><li>Involve Existing Customers: </li></ul><ul><ul><li>Assist in identification of candidate agreements </li></ul></ul><ul><ul><li>Collaborate on in-process agreements </li></ul></ul><ul><ul><li>Provide comprehensive list of and Terms & Conditions regarding current agreements </li></ul></ul>
    14. 14. Enterprise-Wide Agreement Program: Contact Information <ul><li>Contact the OCIO EWA Team: </li></ul><ul><ul><li>Don Schade, IM-13, 301-903-2294 </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><li>Alicia Foster, IM-13, 202-586-9113 </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><li>[email_address] or </li></ul></ul><ul><ul><li>http://cio.energy.gov/it-acquisition/enterprise_licenses.htm </li></ul></ul>