Chapter 8 - Administering Print Services

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Chapter 8 - Administering Print Services

  1. 1. Chapter 8 - Administering Print Services <ul><li>Overview </li></ul><ul><li>Introduction to Windows NT Printing </li></ul><ul><li>Setting Up a Network Print Server and Client </li></ul><ul><li>Configuring a Printer </li></ul><ul><li>Best Practices </li></ul>
  2. 2. Introduction to Windows NT Printing Printer P rinter D ocument V iew H elp Document Status Word.doc User2 Owner Pages Size Submitted Windows NT Workstation Windows 95 MS-DOS Macintosh NetWare Network-Interface Print Device Print Device Print Device Print Server
  3. 3. Setting Up a Network Printer and Client Verify the Print Device Is on the Hardware Compatibility List Log On As a User with Administrator Privileges Add the Printer to Install the Printer Driver Share the Printer 1 2 3 4
  4. 4. Adding and Sharing a New Printer Use this option To My Computer Available Ports Manufacturer and Printers Printer Name Default Printer Shared Share Name Operating Systems Test Page Designate the computer as a print server Connect a local print device to the print server Make sure the correct printer driver is installed Identify the printer to users who manage it Set the default printer Share the printer Assign a share name Make sure appropriate print drivers are available Verify the printer is correctly installed
  5. 5. Sharing an Existing Printer HP LaserJet 4Si Properties Ports General Security Scheduling OK Cancel Device Settings Share Name: S hared N o t Shared Alternate Drivers: HPLaserJet You may install alternate drivers so that users on the following systems can download them automatically when they connect. HP LaserJet 4Si Windows 95 Windows NT 4.0 MIPS Windows NT 4.0 Alpha Windows NT 4.0 PPC Windows NT 3.5 or 3.51 x86 Windows NT 3.5 or 3.51 MIPS To modify the permissions of the printer, go to he Security tab. Sharing
  6. 6. Setting Up a Network Client <ul><li>Clients Running Windows NT and Windows 95 </li></ul><ul><ul><li>Users connect to shared printer </li></ul></ul><ul><ul><li>Print driver automatically copies to client computer </li></ul></ul><ul><li>Clients Running Other Microsoft Operating Systems </li></ul><ul><ul><li>Install a printer driver locally </li></ul></ul><ul><li>Clients Running Non-Microsoft Operating Systems </li></ul><ul><ul><li>Verify appropriate service installed on print server </li></ul></ul><ul><ul><li>Install a printer driver locally </li></ul></ul>
  7. 7. Accessing a Network Printer Connect to Printer P rinter: Cancel OK H elp Microsoft Windows Network Student1 HPLaserJet S hared Printers: E xpand by Default Domain1 HPLaserJet HP LaserJet 4Si Printer Information Description: Status: Documents Waiting: Shared Printer Printer Server Domain Share Name
  8. 8. Printer Permissions Print Manage Printers Manage Documents
  9. 9. Guidelines for Assigning Print Permissions <ul><li>Remove default Print Permissions from Everyone Group </li></ul><ul><li>Create global group to organize users with similar printing needs </li></ul><ul><li>Use built-in Print Operators group for printer administration </li></ul>
  10. 10. Creating a Printing Pool <ul><li>One Printer </li></ul><ul><li>Multiple Ports with Print Devices Attached </li></ul><ul><li>Document Goes to First Available Port </li></ul>Print Devices Printer LPT1 LPT2 LPT3
  11. 11. Setting Priorities Between Printers LaserJet 4Si P rinter D ocument V iew H elp Document Status Word.doc User1 1 800 bytes 3:58:00 Owner Pages Size Submitted Contains commands to view and manipulate documents. LaserJet 4Si P rinter D ocument V iew H elp Document Status Word.doc User2 1 750 bytes 3:55:49 Owner Pages Size Submitted Contains commands to view and manipulate documents. User 1 User 2 User2 User1 User2 Priority 1 Priority 99
  12. 12. Scheduling Printers HP LaserJet4Si Properties Ports General Security OK Cancel Sharing Device Settings Lowest Available: Al w ays F rom 8:00 AM T o 6:00 PM Current Priority: 99 Highest Priority S pool print documents so program finishes printing faster. Start printing after l ast page is spooled. Start printing i mmediately. Print d irectly to the printer. H old mismatched documents. P r int spooled documents first. K eep documents after they have printed. Scheduling Priority Availability Processing
  13. 13. Assigning Forms to Paper Trays HP LaserJet 4Si Properties Ports General Security Scheduling OK Cancel Sharing Legal Legal 8 1/2 x 14 in Letter C hange ‘Lower Tray’ Setting Device Settings Draw selected form only from this tray Hp LaserJet 4Si/4Si MX PS Device Settings Available Postscript Memory: < 701 KB > Halftone: < Use Printer Halftone > Halftone Setup... Form To Tray Assignment Upper Tray: < Letter > Envelope Feeder: < Not Available > Manual Feed: < Letter > Font Substitution: < Normal > Font Substitution Table PS a c Lower Tray: < Legal > Paper Trays
  14. 14. Setting a Separator Page <ul><li>Identifies and Separates Printed Documents </li></ul><ul><li>Switches Print Modes </li></ul>HP LaserJet 4Si Properties Ports Security Scheduling OK Cancel Device Settings Sharing X: winntsystem32 HP LaserJet 4Si Sales Printer C omment: L ocation: D river: HP LaserJet 4Si N ew Driver... S eparator Page... Pr i nt Processor... Print T est Page General OK Cancel Sysprint.sep Separator Page: Separator pages are used at the beginning of each document to make it easy to find a document among others at the printer B rowse... Separator Page
  15. 15. Overview <ul><li>Introduction to Administering Print Servers </li></ul><ul><li>Managing Documents </li></ul><ul><li>Managing Printers </li></ul><ul><li>Identifying Printing Problems </li></ul>
  16. 16. Setting a Notification, Priority, and Printing Time HP LaserJet 4Si Properties Advanced OK Cancel Page Setup General Text goes here Notepad Size: 752 bytes Pages: 1 Datatype: NT EMF 1.002 Processor: winprint Owner: Administrator Submitted: 4:18:44 PM 11/1/96 N otify: Administrator Lowest Only F rom 12:00 AM T o 6:00 AM Current Priority: 99 Highest Priority S chedule No Time R estriction
  17. 17. Deleting a Document <ul><li>Use the DELETE Key </li></ul><ul><li>Use the Cancel Command </li></ul>HP LaserJet 4Si P rinter D ocument V iew H elp Document Status MyFile.doc Administrator 1 750 bytes 3:58:49 Word.doc Administrator 1 750 bytes 3:59:39 Powerpnt.ppt Administrator 1 750 bytes 4:01:30 Word.doc Owner Pages Size Submitted Contains commands to view and manipulate documents. P a use R e sume Re s tart C ancel P r operties...
  18. 18. Pausing, Resuming, and Purging a Printer <ul><li>Select Pause Printing to Pause All Printer Documents </li></ul><ul><li>Cancel the Pause Printing Selection to Resume Printing </li></ul><ul><li>Select Purge Print Documents to Delete All Printer Documents </li></ul>HP LaserJet 4Si P rinter D ocument V iew H elp Document Status MyFile.doc Administrator 1 750 bytes 3:58:49 Word.doc Administrator 1 750 bytes 3:59:39 Powerpnt.ppt Administrator 1 750 bytes 4:01:30 Word.doc Owner Pages Size Submitted Contains commands to view and manipulate documents. Install P a use Printing P u rge Print Documents S et As Default Printer S h aring Document Defau l ts Re f resh P r operties C lose 8
  19. 19. Redirecting Documents Printer Ports A vailable Printer Ports AppleTalk Printing Devices Digital Network Port Local Port PJL Language Monitor Local Port Port Name E nter a port name: Cancel OK H elp server_nameprintershare
  20. 20. Taking Ownership of a Printer <ul><li>Take Ownership to Change Printer Administrators </li></ul><ul><li>Users Who Can Take Ownership of a Printer </li></ul><ul><ul><li>Administrators, Print Operators, Server Operators, and Power Users </li></ul></ul><ul><ul><li>Users with Full Control permission for the printer </li></ul></ul>Owner Printer Name: HP LaserJet 4Si O wner: Administrators C lose T ake Ownership H elp

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