Set up your GroupWise email and Windows network accounts (they’re a package deal) before asking for a Mac account. You don’t have to use Windows machines, but they’ll be available to you once you have a network account. After you’ve gone through this process, you can set up separate Mac accounts, as you’ll see in a little while. If you already have a GroupWise account, go on to the Mac Access Accounts slide.
CCSF’s Windows network connects all Faculty and Staff Windows computers on all main CCSF campuses to a central server. Although the network doesn’t connect Macintosh computers, as a Mac user, you will also get accounts allowing you to use CCSF Windows PCs. So, submitting the for or completing the orientation will give you: First: An account on the CCSF Windows network that allows you to login to any networked Faculty or Staff Windows computer. We’re not talking about computers in student labs – those are not on the network: just computers in Faculty and Staff areas on any networked campus. Network access also gets you a secure space on the central CCSF server. So, when you are logged onto a networked Windows computer at CCSF you can save documents to the server from any location and retrieve them from another location. Second – you get an account on CCSF’s GroupWise email, which allows you to retrieve email from anywhere in the world using the Internet Explorer Browser on a Mac or PC. Or, on campus, you can use the powerful Windows version of GroupWise.
For Mac users, after you have your other accounts, you have the opportunity to set up an account on one or more Macintosh computers in offices or common areas on the campuses where you work. Since Mac accounts are created on individual machines, you must tell ITS where you need accounts created to be able to login to a Mac using any of the contacts listed here. Your accounts will most likely be on shared Macs in common areas on the campuses or a Mac that you inherit when coming into CCSF.
To access your computer account (Windows or Mac) and your GroupWise email, you’ll need to enter a login name – sometimes called User ID - and a password. Your login name is the same on all systems. When you first log in to a Windows PC connected to the CCSF Network, you must change your password. But your passwords don’t change on the Mac or on GroupWise unless you change them yourself. Your passwords on individual Macs, on the Windows network and on GroupWise are all separate.
Your login on both Windows PCs and Macs as well as on the GroupWise email system is usually the first letter of your first name, followed by up to the first seven letters of your last name-all lower case, no spaces.
If you are new in the system and have a common last name then applying the formula might yield a duplicate login/UserID. If so, your login name might vary slightly from the formula – usually by adding in a middle initial. After you complete the request form for GroupWise and the network, you will get confirmation through campus mail that spells out your login. Make a note of it, especially if it varies from the norm.
When you first log into a Mac you’ll use your login name. Your password as we said will probably be set to be the same as your login name. This is not good security, so you should change your password right away. It’s easy. Click the Apple menu and choose System preferences. On the System Preferences screen, look in the Personal area and click My account. Once the My Account window opens, click Change Password and follow the prompts. Changing your password only changes it for that Mac: if you have access to more than one Mac, you’ll have to change your password individually on the other machines.
If you forget your password on your Mac, contact the Help Desk at 239-3711 during normal business hours (M-F 9-4:30). If you are at a campus other than Ocean, your local ITS staff may also be able to help you. Or contact Sue Bettinger, who oversees CCSF Macs. Mac password changes require ITS staff to visit the computer on which you have your account, so be prepared to identify the location or locations precisely.
When you log onto a CCSF Mac or Windows PC, you get your own space on that computer. On a Windows machine, you get a secure My Documents space that no one else can get to. Save documents there, knowing that others won’t be able to tamper with or erase them. On the Mac your get your own Home directory and documents folder – also safe from tampering. Of course, you need to make regular backups of your materials. To protect your computer and network spaces, shut down or log off the computer before you leave. If you share a computer logging off is best: it detaches you and keeps your data secure, but leave the computer running so that the next person doesn’t have to restart.
If you don’t log off a shared Mac, another user may come along and save their work to your desktop or Documents folder: They will clutter up your space – and they won’t be available to the user who created them because they can’t log into your account+. So, log off as a matter of courtesy as well as security when you leave a shared CCSF Windows PC or Mac.
On the Technology Learning Center Web site at http://www.ccsf.edu/tlc you’ll find a Handouts link. Clicking it takes you to pages that allow you to click to download documents and presentations on a variety of computer topics. The Training link leads you to the descriptions and monthly schedules for workshops on a variety of topics.
How to get and log in to a personal account on a CCSF Mac