E1 cyc elective advanced e mail

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E1 cyc elective advanced e mail

  1. 1. Advanced E-mail with GMail <ul><li>A CYC Electives Module </li></ul>10-15-10
  2. 2. Class Outline <ul><li>Part 1 - Review </li></ul><ul><ul><li>Review of email basics </li></ul></ul><ul><li>Part 2 - Attachments </li></ul><ul><ul><li>Sending attachments </li></ul></ul><ul><ul><li>Receiving & viewing attachments </li></ul></ul><ul><li>Part 3 – More Email Tools </li></ul><ul><ul><li>Creating folders to store messages </li></ul></ul><ul><ul><li>Saving a contact to the address book </li></ul></ul>
  3. 3. Part One: Review <ul><li>An electronic message sent from one computer to another. </li></ul><ul><li>Email saves money and time compared to regular mail. </li></ul><ul><li>An email message takes seconds to reach destination. </li></ul>
  4. 4. Part One: Review <ul><ul><li>An email address consists of 3 parts: </li></ul></ul>jackandjill @ gmail.com Unique User Name chosen by the email account owner “ At” sign Domain Name Company organization providing the email service
  5. 5. Part One: Review <ul><li>Email Terminology Review: </li></ul><ul><li>Compose: write an email to others. </li></ul><ul><li>Reply: reply to an email that you received. </li></ul><ul><li>Forward: pass on an email that you received to others. </li></ul><ul><li>Draft: save an unfinished email message to be completed later. </li></ul><ul><li>Attachment : You can send files (like pictures, music, software and documents) as attachments with your email. </li></ul>
  6. 6. Part Two: Attachments <ul><li>Attachments can be files containing pictures, documents, media clips, etc. </li></ul>
  7. 7. Part Two: Attachments <ul><li>Step 1: Compose your email message </li></ul><ul><ul><li>Open Internet Explorer. </li></ul></ul><ul><ul><li>In the Address bar, type: www.gmail.com </li></ul></ul><ul><ul><li>Login with the username and password provided by your instructor </li></ul></ul><ul><ul><li>Click on “New” to begin composing a new message </li></ul></ul><ul><ul><li>Type your class partner’s email address into the “To” field, add a Subject and brief message </li></ul></ul>
  8. 8. Part Two: Attachments <ul><li>Step 2: Select and Attach Files </li></ul><ul><ul><li>Click on the “Attach a file” link </li></ul></ul><ul><ul><li>Find the files you want to send by navigating to the appropriate disk and folder </li></ul></ul><ul><ul><li>Select the appropriate file by clicking on it, then click on “Open” </li></ul></ul><ul><ul><li>Wait for Gmail to finish uploading your file. (The filename will appear just beneath the subject box) </li></ul></ul><ul><ul><li>Repeat steps 1-4 if you have more than one attachment to send </li></ul></ul>
  9. 9. Part Two: Attachments Click on the “ Attach ” button 1 2 Find the file to attach by navigating to the appropriate disk and folder Step 2: Select and Attach Files
  10. 10. Part Two: Attachments <ul><li>Step 2: Select and Attach File </li></ul>Click on a file to select it, then click on “ Open ” 3 5 4 Wait for Gmail to upload your file Repeat steps 1-4 if you have more files to attach
  11. 11. Part Two: Attachments Step 3: Send Your Message Once you are satisfied with you message and all attachments are listed, click on “ Send ” List of attachments
  12. 12. Part Two: Attachments Steps for Viewing and Saving Attachments <ul><li>Step 1: Open the Message </li></ul><ul><li>Click on “Check Mail” (or “Inbox”) </li></ul><ul><li>Double Click on the Message </li></ul>1 2
  13. 13. Part Two: Attachments Steps for Viewing and Saving Attachments Step 2: Either click on ‘View’ or ‘Download’ below the Attachment’s Filename Attachment Filenames
  14. 14. Part Two: Attachments Steps for Viewing and Saving Attachments Step 3: If you’re downloading the image, decide whether you will open it automatically or save it to your hard drive.
  15. 15. Part Two: Attachments Steps for Viewing and Saving Attachments Select “Desktop” from Drop-Down Menu 1 2 3
  16. 16. Part Two: Attachments Steps for Viewing and Saving Attachments <ul><li>Go to desktop and open attachments </li></ul><ul><li>Minimize the browser window (by clicking on the minimize icon in the top-right section of the window) </li></ul><ul><li>Find your saved attachments on the desktop </li></ul><ul><li>Double click on each one to view. </li></ul><ul><li>(Note – Because you have downloaded these attachments to your computer they will still be available in your GMail even after you sign out of your account.) </li></ul>
  17. 17. Part Two: Attachments Steps for Viewing and Saving Attachments Downloading or opening all attachments Step 1- Click ‘Download all attachments ’
  18. 18. Part Three: More E-mail Tools <ul><li>E-mail Labels </li></ul><ul><li>An ‘email label’ is used to categorize emails in your in box. </li></ul><ul><li>The labels you create appear in a list below the main menu. </li></ul><ul><li>To create ‘email’ labels: </li></ul><ul><li>Click on “New label” under the drop down menu titled “More Actions”. </li></ul><ul><li>Type a name for your new label in the text box for this purpose. </li></ul><ul><li>Click the checkbox beside an email and label it by choosing a label from the ‘More Actions’ menu. </li></ul>
  19. 19. Part Three: More E-mail Tools <ul><li>Steps for Adding a Contact </li></ul>Double click “ Contacts” in the Main Menu 1 Click on ‘Create Contact’ link in the Contacts page of your account 2
  20. 20. Part Three: More E-mail Tools Steps for adding a contact (continued) 3 Fill in contact form ‘ Save’ or ‘Cancel’ your contact request form 4
  21. 21. Conclusion <ul><li>Always Remember to Sign Out ! </li></ul>
  22. 22. Sources <ul><li>This curriculum was partially adapted from a slide presentation entitled “Advanced E-mail” created by the Indian Halifax Central Library. </li></ul><ul><li>Additional content created by Connect Your Community, a project of OneCommunity , funded by the federal Broadband Technology Opportunities Program . </li></ul>
  23. 23. Creative Commons License <ul><li>This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0 </li></ul>
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