? What’s the point of PowerPoint What’s the point of PowerPoint ?
These drop-in text boxes  are intended to provide a narrative voice for this stand-alone presentation.
Happy birthday PowerPoint Happy birthday PowerPoint So, PowerPoint has turned 25.
And most people think it sucks
Because most presentations suck
THE SHORT VERSION Why do most presentations suck?
Because people are lazy …
…  selfish …
…  imitative …
…  and heedless.
Why are so many PowerPoint presentations so BAAAAAAAD? (The real problem?)
FAR TOO MANY Because we deliver of the wretched things
We use PowerPoint as an AutoCue
We use PowerPoint as a brain dump
We use PowerPoint when we should be using email
And we use it to (badly) summarise hefty reports
Most PowerPoint presentations should come with a warning label …
It’s difficult to know which slice of the pie your presentation is in
You can ask her, but your mother is just not a valid test audience …
That’s lovely dear. Very nice!
Most audiences aren’t quite this overt in their feedback
And your friends and colleagues usually aren’t sufficiently clear with their feedback either …
You totally  suuuuuuck! Although sometimes they can be quite direct
A handful of ideas
When is PowerPoint not the tool of choice?
IDEAS Presentations are about
WORDS And you speak lots of to convey those ideas
So this becomes a very important concept … wpm
150 wpm Most people speak at
Which means that for a 10 minute talk, you will speak …
1,500 words
How many words are in your PowerPoint file?  (check its ‘Properties’)
50% If the wordcount in your file is about of the words you are going to  say
 
Because if you just read to them, your audience will shut down … No matter how fast you speak, your audience can read a lo...
 
And if you use PowerPoint as an AutoCue for  your  benefit …
…  rather than as a visual aid for  their  benefit … (Pavement chalk art by Kurt Wenner)
…  they will switch off
PowerPoint has to pass the 60mph challenge
 
If your slides are cluttered and complex, if they don’t get the essence of what you are saying  at a glance  …
…  you will lose your audience
The 60mph Challenge Look at the following slide for 3 just seconds
 
Any doubts about what they’re selling and what the benefits of the product are? Now, click on to the next slide for 3 just...
 
No wonder PowerPoint makes so many people so unhappy
Lousy PowerPoint is costing you money!
Bullet Points are the biz! <ul><li>This is the first point </li></ul><ul><li>And here’s another </li></ul><ul><li>Then, in...
Death by incomprehensible flowchart
Death by data dump
Death by hideous templates
Death by lazy-ass, cluttered, crud
You need safety equipment to sit through this kind of material!
<ul><li>Lazy </li></ul><ul><li>Selfish </li></ul><ul><li>Imitative </li></ul><ul><li>Heedless </li></ul>This isn’t PowerPo...
<ul><li>Rushed / Hassled / 1,000 emails in inbox / Ridiculous deadlines / Pressure for results. </li></ul><ul><li>Therefor...
Imagine if actors behaved that way …
Or stand-ups …
 
And you’d be right to get upset; tickets to shows cost a lot of money these days
Well guess what? Every lousy presentation you sit through costs you money too …
You’re either paying the bozo who is presenting to you
Or losing out on an opportunity cost basis
“ Up with this I will not put!”
Stay the hell away from PowerPoint for as long as you can
If you’re starting to put a presentation together …
Click to insert Headline  <ul><li>Click to add text </li></ul><ul><li>Click to add text </li></ul><ul><ul><li>Click to add...
Start here
Jot down a few key thoughts
Then build your structure
Write up your words (1,500 per 10 minutes)
Then  you can think about how PowerPoint might help you get those ideas across
The top 3  differences between the  good and  the great
REHEARSAL
REHEARSAL
REHEARSAL
“ All the world’s a stage and most of us are desperately unrehearsed”
Common Objection #1
But we never have time to rehearse around here!
(translation)
I couldn’t give a damn about (a) my audience or (b) the outcome of this presentation
Common Objection #2
Yeah … rehearsal is great, but I don’t want to end up sounding stale
Try telling that to Meryl …
…  or Dylan …
or Leonard …
All these professionals do you the courtesy of rehearsing and honing their performances until they are jaw-droppingly good...
John Lennon’s advice to bands starting out …
“ You need to spend 100 hours practising in the garage for every hour you will be playing on stage”
Imagine the difference even a  tenth  of that effort would make to your next presentation (Besides which, you can’t argue ...
So, happy birthday PowerPoint So, happy birthday PowerPoint But never lose sight of this …
PowerPoint is not the presentation. You are.
 
© Fortify Services 1993 - 2009 presentingissimple.blogspot.com Lots more ranting on this topic at:
It usually takes more than three weeks to prepare a good impromptu speech
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PowerPoint @ 25

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RTE's Business programme asked me to talk about PowerPoint's 25th birthday and whether the application is 'over the hill' now.

Published in: Technology, Business

PowerPoint @ 25

  1. 1. ? What’s the point of PowerPoint What’s the point of PowerPoint ?
  2. 2. These drop-in text boxes are intended to provide a narrative voice for this stand-alone presentation.
  3. 3. Happy birthday PowerPoint Happy birthday PowerPoint So, PowerPoint has turned 25.
  4. 4. And most people think it sucks
  5. 5. Because most presentations suck
  6. 6. THE SHORT VERSION Why do most presentations suck?
  7. 7. Because people are lazy …
  8. 8. … selfish …
  9. 9. … imitative …
  10. 10. … and heedless.
  11. 11. Why are so many PowerPoint presentations so BAAAAAAAD? (The real problem?)
  12. 12. FAR TOO MANY Because we deliver of the wretched things
  13. 13. We use PowerPoint as an AutoCue
  14. 14. We use PowerPoint as a brain dump
  15. 15. We use PowerPoint when we should be using email
  16. 16. And we use it to (badly) summarise hefty reports
  17. 17. Most PowerPoint presentations should come with a warning label …
  18. 18. It’s difficult to know which slice of the pie your presentation is in
  19. 19. You can ask her, but your mother is just not a valid test audience …
  20. 20. That’s lovely dear. Very nice!
  21. 21. Most audiences aren’t quite this overt in their feedback
  22. 22. And your friends and colleagues usually aren’t sufficiently clear with their feedback either …
  23. 23. You totally suuuuuuck! Although sometimes they can be quite direct
  24. 24. A handful of ideas
  25. 25. When is PowerPoint not the tool of choice?
  26. 26. IDEAS Presentations are about
  27. 27. WORDS And you speak lots of to convey those ideas
  28. 28. So this becomes a very important concept … wpm
  29. 29. 150 wpm Most people speak at
  30. 30. Which means that for a 10 minute talk, you will speak …
  31. 31. 1,500 words
  32. 32. How many words are in your PowerPoint file? (check its ‘Properties’)
  33. 33. 50% If the wordcount in your file is about of the words you are going to say
  34. 35. Because if you just read to them, your audience will shut down … No matter how fast you speak, your audience can read a lot faster
  35. 37. And if you use PowerPoint as an AutoCue for your benefit …
  36. 38. … rather than as a visual aid for their benefit … (Pavement chalk art by Kurt Wenner)
  37. 39. … they will switch off
  38. 40. PowerPoint has to pass the 60mph challenge
  39. 42. If your slides are cluttered and complex, if they don’t get the essence of what you are saying at a glance …
  40. 43. … you will lose your audience
  41. 44. The 60mph Challenge Look at the following slide for 3 just seconds
  42. 46. Any doubts about what they’re selling and what the benefits of the product are? Now, click on to the next slide for 3 just seconds
  43. 48. No wonder PowerPoint makes so many people so unhappy
  44. 49. Lousy PowerPoint is costing you money!
  45. 50. Bullet Points are the biz! <ul><li>This is the first point </li></ul><ul><li>And here’s another </li></ul><ul><li>Then, in case the first two (2) bullet points get lonely, I thought I’d include a third one and I’m too lazy to condense my thoughts, so here’s every word I am going to say … </li></ul><ul><ul><li>With a sub-bullet, just to mix things up a bit </li></ul></ul><ul><ul><li>And a second one, so the first sub-bullet doesn’t get lonely </li></ul></ul><ul><li>And let’s round things off with another fine outstanding example of bullet-pointage </li></ul><ul><li>Just 73 more slides to go … </li></ul>We’ve all heard of “Death by bullet point”
  46. 51. Death by incomprehensible flowchart
  47. 52. Death by data dump
  48. 53. Death by hideous templates
  49. 54. Death by lazy-ass, cluttered, crud
  50. 55. You need safety equipment to sit through this kind of material!
  51. 56. <ul><li>Lazy </li></ul><ul><li>Selfish </li></ul><ul><li>Imitative </li></ul><ul><li>Heedless </li></ul>This isn’t PowerPoint’s fault. This is the presenter’s fault.
  52. 57. <ul><li>Rushed / Hassled / 1,000 emails in inbox / Ridiculous deadlines / Pressure for results. </li></ul><ul><li>Therefore, no time to: </li></ul><ul><li>Think / Prepare / Rehearse </li></ul>The slightly longer version of why this happens so much …
  53. 58. Imagine if actors behaved that way …
  54. 59. Or stand-ups …
  55. 61. And you’d be right to get upset; tickets to shows cost a lot of money these days
  56. 62. Well guess what? Every lousy presentation you sit through costs you money too …
  57. 63. You’re either paying the bozo who is presenting to you
  58. 64. Or losing out on an opportunity cost basis
  59. 65. “ Up with this I will not put!”
  60. 66. Stay the hell away from PowerPoint for as long as you can
  61. 67. If you’re starting to put a presentation together …
  62. 68. Click to insert Headline <ul><li>Click to add text </li></ul><ul><li>Click to add text </li></ul><ul><ul><li>Click to add subtext </li></ul></ul><ul><ul><ul><li>Click to add sub-subtext </li></ul></ul></ul>Title Area for AutoLayouts Object Area for AutoLayouts Don’t start here
  63. 69. Start here
  64. 70. Jot down a few key thoughts
  65. 71. Then build your structure
  66. 72. Write up your words (1,500 per 10 minutes)
  67. 73. Then you can think about how PowerPoint might help you get those ideas across
  68. 74. The top 3 differences between the good and the great
  69. 75. REHEARSAL
  70. 76. REHEARSAL
  71. 77. REHEARSAL
  72. 78. “ All the world’s a stage and most of us are desperately unrehearsed”
  73. 79. Common Objection #1
  74. 80. But we never have time to rehearse around here!
  75. 81. (translation)
  76. 82. I couldn’t give a damn about (a) my audience or (b) the outcome of this presentation
  77. 83. Common Objection #2
  78. 84. Yeah … rehearsal is great, but I don’t want to end up sounding stale
  79. 85. Try telling that to Meryl …
  80. 86. … or Dylan …
  81. 87. or Leonard …
  82. 88. All these professionals do you the courtesy of rehearsing and honing their performances until they are jaw-droppingly good. Operative word: Professional
  83. 89. John Lennon’s advice to bands starting out …
  84. 90. “ You need to spend 100 hours practising in the garage for every hour you will be playing on stage”
  85. 91. Imagine the difference even a tenth of that effort would make to your next presentation (Besides which, you can’t argue with John – he was The Walrus)
  86. 92. So, happy birthday PowerPoint So, happy birthday PowerPoint But never lose sight of this …
  87. 93. PowerPoint is not the presentation. You are.
  88. 95. © Fortify Services 1993 - 2009 presentingissimple.blogspot.com Lots more ranting on this topic at:
  89. 96. It usually takes more than three weeks to prepare a good impromptu speech

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