Webinars You Can Do It
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  • 1. 2013 RI CONVENTIONWebinars?You can do it!
  • 2. 2013 RI CONVENTIONWORKSHOP AGENDA• What is a webinar, and what are thebenefits?• Ways to use webinars• Designing effective webinars• Webinar platforms and tools• Best practices• Q&A
  • 3. 2013 RI CONVENTIONMEET OUR PRESENTERS
  • 4. 2013 RI CONVENTIONMEET OUR PRESENTERS
  • 5. 2013 RI CONVENTIONMEET OUR PRESENTERS
  • 6. 2013 RI CONVENTIONLET’S GET TO KNOW THE AUDIENCE!
  • 7. 2013 RI CONVENTIONWEBINAR POLL
  • 8. 2013 RI CONVENTION• Short for web-based seminar, apresentation, lecture, workshop orseminar that is transmitted over the web.• A key feature of a webinar is its interactiveelements -- the ability to give, receive anddiscuss information.• Both audio and visual componentsWHAT IS A WEBINAR?
  • 9. 2013 RI CONVENTIONWHY USE WEBINARS?
  • 10. 2013 RI CONVENTION• Reach a larger audience• Reduce cost (no need for travel)• Save time• Record session for playbackWHY USE WEBINARS?
  • 11. 2013 RI CONVENTIONROTARY EXAMPLES – USING WEBINARS
  • 12. 2013 RI CONVENTIONWEBINARS – HOW TO PARTICIPATE IN A WEBINAR
  • 13. 2013 RI CONVENTIONPARTICIPATING IN A WEBINAR
  • 14. 2013 RI CONVENTIONI-Pad or mobile devicecontrol panelComputer control panel
  • 15. 2013 RI CONVENTION
  • 16. 2013 RI CONVENTION• Sign in to the webinar at 5-10 minutes earlyfor attendees• Make sure your internet connection is thebest possible. Wired is preferable to wireless.• Close all other computer applications• Turn off other devices in the room and ensureyour surroundings are as quiet as possibleBEST PRACTICES FOR WEBINAR PARTICIPANTS
  • 17. 2013 RI CONVENTION• Use a land line telephone for best soundquality. Be sure to use your audio PIN.• If you are using your computer’s audio tolisten to the webinar, use a USB headset• If you are given the ability to speak by theorganizer, mute your own line when youaren’t speaking to minimize backgroundnoiseBEST PRACTICES FOR WEBINAR PARTICIPANTS
  • 18. 2013 RI CONVENTIONDESIGNING WEBINARS, PART 1 – BASIC PRINCIPLES
  • 19. 2013 RI CONVENTIONWebinars are different to design and deliverthan face to face training.DESIGNING WEBINARS
  • 20. 2013 RI CONVENTION• Outline the key messagesand main points beforepreparing the slide deckor other visualsDESIGNING WEBINARS - BEST PRACTICES• Start withobjectives/learningoutcomes
  • 21. 2013 RI CONVENTION• Think about how to break up the Webinarand create interactivity moments every 5 –7 minutes– Asking direct questions and gettingwritten response or verbal response– Polls or surveys– Create time to answer written questions fromaudience– Verbal interaction appropriate?DESIGNING WEBINARS - BEST PRACTICES
  • 22. 2013 RI CONVENTION• Begin aWebinar withclear directionsto theparticipantsabout theinterface worksand show thegraphics.DESIGNING WEBINARS - BEST PRACTICES
  • 23. 2013 RI CONVENTION
  • 24. 2013 RI CONVENTIONDESIGNING WEBINARS - BEST PRACTICES• End with acall to action.• Multiple presenters can keepinterest level up
  • 25. 2013 RI CONVENTIONWEBINARS – HOW TO RUN A WEBINAR
  • 26. 2013 RI CONVENTION• Webex• GlobalMeet• Adobe Connect• GoToMeeting/GoToWebinarPOPULAR WEBINAR TOOLS
  • 27. 2013 RI CONVENTIONGoToMeeting
  • 28. 2013 RI CONVENTIONHOSTING A MEETING
  • 29. 2013 RI CONVENTIONSCHEDULING A WEBINAR
  • 30. 2013 RI CONVENTIONInvites – A Chance to Market
  • 31. 2013 RI CONVENTIONDESIGNING WEBINARS, PART 2– WEBINAR TOOLS
  • 32. 2013 RI CONVENTIONGoToMeeting TOOLS
  • 33. 2013 RI CONVENTIONCONTROL PANEL
  • 34. 2013 RI CONVENTIONConducting a Poll
  • 35. 2013 RI CONVENTIONQUICKPOLL
  • 36. 2013 RI CONVENTIONSURVEYS
  • 37. 2013 RI CONVENTIONDRAWING TOOLS
  • 38. 2013 RI CONVENTIONREPORTS
  • 39. 2013 RI CONVENTIONSAMPLE REPORT
  • 40. 2013 RI CONVENTIONBRANDING
  • 41. 2013 RI CONVENTIONBEST PRACTICES FOR WEBINAR HOSTS
  • 42. 2013 RI CONVENTION• Know your audience• Market, Market, Market• Staffing appropriately• Start the webinar with a ‘check-in’BEST PRACTICES FOR WEBINAR HOSTS
  • 43. 2013 RI CONVENTION• Sign in to the webinar at least 30 minutesbefore the start of the webinar (organizer),• Practice makes perfect• Have a plan B ready in case of technicaldifficultiesBEST PRACTICES FOR WEBINAR HOSTS
  • 44. 2013 RI CONVENTIONBEST PRACTICES FOR WEBINAR HOSTS
  • 45. 2013 RI CONVENTIONQUESTIONS
  • 46. 2013 RI CONVENTIONTHANK YOU!Visit www.rotary.org/webinars forinformation on upcoming Rotarywebinars, or to view recordings of pastwebinars.