Measuring Success: evaluate the Health of Your Clubs and Impact of Your Projects Part 5 of 6


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Gain a better understanding of basic concepts and best practices for measurement and evaluation of your clubs, districts, fundraising, and service projects. Learn about using Rotary Club Central and other Rotary tools to access and understand information, and hear about some tips for realistic goal setting.

Moderator: Julia Phelps, RI Director-elect
Rotary Club of Malden, Massachusetts, USA

Published in: Government & Nonprofit
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Measuring Success: evaluate the Health of Your Clubs and Impact of Your Projects Part 5 of 6

  1. 1. “Measuring Success:  Evaluate the Health of Your Club and Impact of Your Projects” iDistrict and Rotary Club Central 4th June 2014 Rotary Convention, Sydney, Australia DG.Dr.Sanguan Kunaporn D 3330 RI, Thailand
  2. 2. Sanguan and Thim
  3. 3. Introduction  I am a District 3330 Governor from Phuket, Thailand. My career is a Plastic surgeon.  During the past whole year, I have almost not done any operation, just focus on how to make my District more contemporary and cove with one of Rotary International strategy.  That is an effort to incorporate several digital tools into Club and District Administration.  It is expected that with this change, the communication between Club , District and RI will be more effective and the organization looks modern and more attractive to new
  4. 4. November 2013 – EN My Rotary - w w w myrotary สร้้างบ ้ัญช้ีและเข้้าใช้้งาน  MY ROTARY
  5. 5. RI’s Move  RI has forced all Governors to report the Formal club visits and rating the clubs via Rotary club central.  So do all Assistant Governors, they need not to send paper reports of the clubs to Governors any longer. Instead, they have to rate the clubs and make comment via Rotary club central.  All Club Presidents are encouraged to put the data, set the goal of membership development, Service project and Fund giving through Rotary club central also.
  6. 6. Limitation  My District 3330 is one of the 4 Districts in Thailand.  There are only 3 English speaking Clubs from 97 Clubs.  Most of the Assistant Governor, Club presidents and secretaries are able to communicate in English very little.  Just some of them have adequate computer skill, only half of them seldom use email.  If there is no input from these leaders, I have no data for planning and follow up.
  7. 7. iDistrict vision&strategy  So I and future DGs have launched the 3 years District vision and strategy to tackle this problem.  Inspired by the modern gadgets like iPhone, iPad that everyone seem to be familiar with, we name our vision and strategy as iDistrict.
  8. 8. District 3330 Thailandi`
  9. 9. D 3330 Strategic Plan iCT Inter IDEaLS
  10. 10. #1 Strategy iCT Website… RI/3330 Social Media… FB/Line My Rotary Rotary Club Central Rotary Showcase ID Smart card
  11. 11. iCT Every District leaders: District committee,Assistant Governor, Club presidents, Club Secretary Must have Emails for contact  Able to register to My Rotary. Able to input data in Rotary Club Central and Rotary Showcase.
  12. 12. Brochures explain How to register on “My Rotary” November 2013 – EN My Rotary - w w w myrotary สร้้างบ ้ัญช้ีและเข้้าใช้้งาน  MY ROTARY
  13. 13. Brochures explain How to register on “My Rotary” in THAI language November 2013 – EN สร้้างบ ้ัญช้ี MY ROTARY 1. ไปท้ี  และคล้ิก 2. ใส้่ช้ือจร้ิงในช้่อง  first name  นามสกุ้ลในช้่อง  last name และ  อ้ีเมลล้์ท้ีท้่านต ้้องการใช้้ในการล้็อกอ้ินในช้่อง  sign-in email  ท้ําการย้ืนย้ันว้่าท้่านอายุ้ เก้ิน 18 ป้ี แล ้้วคล้ิกท้ี  3. ช้ือและนามสกุ้ลของท้่านจะต ้้องตรงก้ับท้ีม้ีอยู้้่ในระบบของโรตาร้ีสากล   4. ถ้้าระบบเจอช้ือของท้่าน ท้่านจะได ้้ร้ับข้้อความแนะน้ําให ้้เช้็คอ้ีเมลล้์เพ้ือท้ําการเป้ิดใช้้งานบ้ัญช้ีของท้่าน  5. หากระบบไม้่พบช้ือของท้่าน ท้่านจะต ้้องใส้่ข้้อมู้ลเพ้ิมเต้ิมเก้ียวก้ับต้ัวท้่าน เช้่นหมายเลขสมาช้ิกโรตาร้ีและช้ือสโมสรของท้่าน เราแนะน้ําให ้้ท้่านใส้่ ข้้อมู้ลเฉพาะสองอย้่างน้ีเท้่าน้ัน 6. หล้ังจากคล้ิกท้ี                           ท้่านจะได ้้ร้ับข้้อความแนะน้ําให ้้เช้็คอ้ีเมลล้์เพ้ือท้ําการเป้ิดใช้้งานบ้ัญช้ีของท้่าน 
  14. 14. Video You Tube explaining How to use Club Administration tools via “My Rotary” in THAI language November 2013 – EN My Rotary - w w w myrotary สร้้างบ ้ัญช้ีและเข้้าใช้้งาน  MY ROTARY
  15. 15. The Turning point During every 90+ District Governor’s formal club visits, several web-based tools like Rotary club central, Showcase, etc. were demonstrated. DG walked through these tools with the Club Presidents, Secretaries, and other Club leaders to learn how to use it. DG can access to every Clubs account in Rotary club Central and input data by approval of the Club Presidents.
  16. 16. Membership Trend, Goal and achievement is available for analysis and planning if most Rotary Clubs participate by input data to Rotary Club Central
  17. 17. Foundation Giving Goal and Achievement graphic of D 3330 viewed by Rotary Club Central
  18. 18. Clubs with Goal via Rotary Club Central comparing between Global and D 3330 Global view District 3330 view 2012-13 7% 5% 2013-14 34% 94% 2014-15 14% 2%
  19. 19. District 3330 RI Thailand 24 Clubs achieved 2013-14 Rotary Club Central Awards.
  20. 20. iCT The District provides Smart RFID Card for every 2,600 Rotarians to use during Club or District meetings to identify themselves, registration and linked to District database by RFID card reader devices.
  21. 21. To identify themselves during registration on District events and linked to District database by RFID card reader devices.
  22. 22. iCT Building of Club and District Databases for data and statistic collection, planning, several District meeting registration, etc. and keeping in DistrictWeb server permanently.
  23. 23. iCT Multi-Language District Website I District Governor monthly letter on smart device I District 3330 Directory on smart device Simultaneous Interpretation Thai/English or English/Thai during certain District meetings.
  24. 24. #2 Strategy: Inter Increasing InterDistrict / InterCountry / International Communication Establish more InterCountry Committee / Thai-Malaysia,Thai-Taiwan,Thai-Japan,Thai- Phillipines,Thai-Korea Searching for more InterDistrict partners; Global Grant of TRF, Youth Exchange Program
  25. 25. Inter Thai-Japan VTT, GG Thai-Malaysia…AGTS Thai-Korea Friendship District Thai-Taiwan, More to Thai-Australia, Thai-Austria, Thai-Switzerland, Thai-Philippines, and Thai-Indonesia
  26. 26. #3 Strategy IDEaLS Rotary Core Value / Rotary DNA Rotary IDEaLS •Integrity จรรยาบรรณ •Diversity ความหลากหลาย •Easy, Friendly, Fellowship สัมพันธภาพ/เครือข่าย •Leadership ความเป็นผู้นำา •Service บริการ/บำาเพ็ญประโยชน์
  27. 27. Innovative, Initiative, Informative, Identity, Intensified, Influential, Impressive, Ideal, Intellectual, Immortal, Irresistible, Inspired .....
  28. 28. Quote Old soldiers never die, they just fade away.
  29. 29. Quote Old soldiers never die, they just fade away. Old Rotarians never die, they just enjoy Service always.
  30. 30. Thank you