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Increasing Rotary Club Engagement in Youth Exchange

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Presentation given by Elizabeth Van Sant at the 2013 Youth Exchange Officers Preconvention Meeting in Lisbon, Portugal.

Presentation given by Elizabeth Van Sant at the 2013 Youth Exchange Officers Preconvention Meeting in Lisbon, Portugal.


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  • 1. ELIZABETH VAN SANT YEO D6840 rye6840@gmail.com
  • 2. D 6 8 4 0 L O U I S I A N A & M I S S I S S I P P I , U S A
  • 3. ROTEX D7170-D3870 (1985-1986)
  • 4. 3-YEAR PLAN S L O W building of the foundation and structure.
  • 5. IDENTIFY THE MAJOR WEAKNESSES; EXPLOIT THE GREATEST STRENGTHS (MOVE S L O W L Y)
  • 6. Understanding the history of RYE Knowing the politics of the District Understanding typical challenges Avoiding common pitfalls Drawing on experts Cultivating relationships Identifying natural allies Going s l o w l y
  • 7. 1. DISTRICT COMMITMENT 2. LARGE KNOWLEDGE BASE 3. SUCCESSION PLAN 4. GOOD PUBLICITY 5. SHARED EXPERIENCE
  • 8. Local, parochial membership Excellent leadership Ease of networking – RI Convention Excellent Youth Programs 20+ Interact Clubs District involvement in RYLA Clubs with large scholarship funds SCRYE membership RYE students at RI Convention
  • 9. 1. DISTRICT COMMITMENT  PDG will join committee 2013 as Treasurer  D Youth Protection Officer permanent seat  Funding commitment extended through 2016  Training session and presentation at District Conference  Column in each month’s Newsletter  D6840 YEO will be chosen by the Committee not the DG  The DG and the DGE have a seat on the RYE Committee
  • 10. Financial backing to attend SCRYE Access to NAYEN, D7170 database development & resources D7170 & personal experience RYE Rotarians are NOT competitive!! Long history of RYE Downplaying bureaucracy Fastest way to group learning is HOSTING – focus on this
  • 11. 2. LARGE KNOWLEDGE BASE SCRYE trainers at 2 consecutive District Conferences 8 host families (3 clubs) – all Rotarians Ongoing club presentations To-date, 4 more clubs expect to host in 2014-2015 Inclusion as a district program at Rotary Leadership Academy Co-opt what we know about GSE and expand it into RYE
  • 12. Create a TRUE committee Focus on INBOUND program RYE Rotarians are NOT competitive!!! * isolated tasks to individual strengths * slow build * DISTRICT representation SCRYE database for compliance Clubs as full partners Friendly competition DISTRICT inclusion
  • 13. 3. SUCCESSION PLAN Outbound Co-chairs in place and recruiting YEO Co-chairs beginning 2014 YEO Committee Organizational Chart; 3-year terms SCRYE database critical Deliberate cultivation of District Committee from Club YEOs (I really just want to HOST!)
  • 14. Attend every district event as YEO Political leverage of district position Engage with Rotary Leadership Academy RYE Rotarians are NOT competitive!! SCRYE to D6840 district conferences Leverage Southern Hospitality cultur Ensure EVERY club EQUAL capacity and opportunity Engage INDIVIDUAL Rotarians
  • 15. 4. GOOD PUBLICITY DGs will give special recognition to hosting clubs RYE presence at District Conference, Multi-District PETS, Leadership, District speaker calendar Non-hosting clubs will host 3 regional RYE events I am here in Lisbon speaking to YOU!!!
  • 16. 5. SHARED EXPERIENCE  Host families, Rotary Counselors, and host club presidents to have a panel at District Conference  All have committed to train HFs and Club YEOS next year  Students will present at 4-5 clubs each  Clubs throughout District will host special events even though they are not hosting (Mardi Gras, football game, beach weekend, large festivals)
  • 17. ELIZABETH VAN SANT rye6840@gmail.com