HOW TO INSPIRE
AND MENTOR
COUNSELORS
Sofia Sotomayor M.
D4100 Mexico
WHAT IS THE ROLE OF THE
ROTARIAN COUNSELOR?
To serve as a liaison between the
students, Rotary Club, Host families
and the...
The Counselor serves as the
student’s primary contact,
easing his or her transition into
the country and the community
thr...
COUNSELOR
RESPONSIBILITIES
• Establishing contact with the student before
departure or arrival, explaining the
expectations of the club and the distr...
• Working with the community and the
student’s school to ensure that the student
is involved in positive activities and
co...
HOW DO YOU
THINK WE
ARE DOING?
RESULTS OF 2013 POLL
• 1000 Students surveyed
• 66% had negative comments
• 25% had considered an early return
• 20% had i...
• Host counselor rarely contacted me.
• Monthly allowances were late.
• YEO and Counselor were too busy.
• My counselor wa...
KEY TO INSPIRE AND MENTOR
SUCCESFUL COUNSELORS
SET A GOAL!
TO MAXIMIZE THE
LEVEL OF
SUCCESS OF THE
STUDENT’S
EXCHANGE YEAR
HOW ARE WE
GOING TO
ACCOMPLISH
THIS?
MOTIVATION
AND
MENTORING!
WHAT IS MOTIVATION?
• The continued effort toward a goal even
though obstacles may exist.
• Motivation is not only the des...
TYPES OF MOTIVATION
• INTRINSIC: Motivation that comes from inside an
individual, comes from the pleasure one gets from
th...
KNOW YOUR STUDENTS
INDIVIDUALLY AND
COLLECTIVELY.
• Some COUNSELORS fail to realize the
reasons behind their inability to
...
TYPES OF STUDENTS
(Individually)
• Overactive, They can be highly motivated to do certain
things. They actually have their...
TYPES OF STUDENTS
(COLLECTIBLY)
• As a group, students have
hierarchies.
• Those that lead.
• Those that follow.
HANDS ON, WHAT
ARE THE BASIC
STEPS TO
BECOME A
SUCCESFUL
COUNSELOR?
ON YOUR FIRST MEETING
• Discuss your backgrounds, experiences and
interests. The Counselor should explain how he got
to th...
DEVELOP AND SUSTAIN TRUST
• To be an effective Counselor, one must establish
a line of communication and build a solid
fou...
BE A FRIEND
• A Counselor is not the student's substitute parent, and
shouldn’t present himself as an authority figure; ev...
BE POSITIVE
• A few encouraging words can lift the self-
esteem of a young person. When helping a
student with a difficult...
ESTABLISH A SENSE OF
BELONGING
• People have a fundamental need to feel connected or
related to other people. In an academ...
WAYS TO MOTIVATE YOUR
STUDENTS:
• Make a positive impression, prove to them that you are
a person who is worth listening t...
More ways…
• Show that you are competent, be humble about it but
don’t hide it.
• Be genuine, the easiest way to lose your...
“THE BRIGHTEST
STARS ARE THOSE
WHO SHINE FOR
THE BENEFIT OF
OTHERS”
THANK YOU!
Sofia Sotomayor
D4100 Mexico
Groups 1-8 E Millenium Room 2/3 (Level 4)
Groups 9-12 E Millenium Room 1/3 (Level 4)
Groups 13-16 E Legends (Level 5)
Grou...
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How to Inspire and Mentor Counselors

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How to Inspire and Mentor Counselors

  1. 1. HOW TO INSPIRE AND MENTOR COUNSELORS Sofia Sotomayor M. D4100 Mexico
  2. 2. WHAT IS THE ROLE OF THE ROTARIAN COUNSELOR? To serve as a liaison between the students, Rotary Club, Host families and the community at large, the role of the Rotarian Counselor is crucial for the success of the Youth Exchange Program.
  3. 3. The Counselor serves as the student’s primary contact, easing his or her transition into the country and the community through regular personal contact throughout the year.
  4. 4. COUNSELOR RESPONSIBILITIES
  5. 5. • Establishing contact with the student before departure or arrival, explaining the expectations of the club and the district and maintaining and documenting regular contact (at least once a month) • Counseling the student in matters such as choosing classes, making friends, and participating in activities. • Helping the student adapt to the culture and language.
  6. 6. • Working with the community and the student’s school to ensure that the student is involved in positive activities and community life. • Informing the student about abuse and harassment prevention and creating a supportive atmosphere in which the student feels comfortable discussing any concerns. • Serving as an advocate for the student in any matter.
  7. 7. HOW DO YOU THINK WE ARE DOING?
  8. 8. RESULTS OF 2013 POLL • 1000 Students surveyed • 66% had negative comments • 25% had considered an early return • 20% had issues with their host families • 50% complained about their counselors • 25% see their counselors once a month • 40% see them less than once a month
  9. 9. • Host counselor rarely contacted me. • Monthly allowances were late. • YEO and Counselor were too busy. • My counselor was not prepared. • My counselor didn’t help me. • I didn’t have a counselor. • I only spoke with my counselor once. • I only met with my counselor three times. • I met my counselor 6 months after arrival. • My relationship with my counselor was not good. • I didn’t feel welcome!
  10. 10. KEY TO INSPIRE AND MENTOR SUCCESFUL COUNSELORS SET A GOAL!
  11. 11. TO MAXIMIZE THE LEVEL OF SUCCESS OF THE STUDENT’S EXCHANGE YEAR
  12. 12. HOW ARE WE GOING TO ACCOMPLISH THIS?
  13. 13. MOTIVATION AND MENTORING!
  14. 14. WHAT IS MOTIVATION? • The continued effort toward a goal even though obstacles may exist. • Motivation is not only the desire to achieve the goal, but also the love of learning, the love of challenge, and the ability to thrive on obstacles. • These are the greatest gifts we can give our students.
  15. 15. TYPES OF MOTIVATION • INTRINSIC: Motivation that comes from inside an individual, comes from the pleasure one gets from the task itself or from the sense of satisfaction in completing or even working on a task. • EXTRINSIC: Motivation comes from outside the individual. Motivation factors are external, such as payment or recognition. These rewards provide satisfaction that the task itself of being a Counselor will not provide.
  16. 16. KNOW YOUR STUDENTS INDIVIDUALLY AND COLLECTIVELY. • Some COUNSELORS fail to realize the reasons behind their inability to communicate with their students. Most of the time, it is because they do not know their students as individuals and as a group.
  17. 17. TYPES OF STUDENTS (Individually) • Overactive, They can be highly motivated to do certain things. They actually have their own plans. They can do good if they plan to cooperate with you or bad if they want you down. • Neutral, they tend to go with the wind. They can be cooperative or not, depending on the situation. • Passive, they tend to be aloof or shy. These students are the least cooperative in the group. They shy away but it does not necessarily mean that they cannot excel.
  18. 18. TYPES OF STUDENTS (COLLECTIBLY) • As a group, students have hierarchies. • Those that lead. • Those that follow.
  19. 19. HANDS ON, WHAT ARE THE BASIC STEPS TO BECOME A SUCCESFUL COUNSELOR?
  20. 20. ON YOUR FIRST MEETING • Discuss your backgrounds, experiences and interests. The Counselor should explain how he got to the position. • Set clear targets and plan the steps that will lead to reaching those goals. Draw up a timetable of what needs to be done and review this periodically. • Set up a calendar for regular meetings, but be open for “short notice” meetings. • Announce that progress, goals and achievements will be reviewed.
  21. 21. DEVELOP AND SUSTAIN TRUST • To be an effective Counselor, one must establish a line of communication and build a solid foundation of trust. One of the easiest ways to build trust is to be consistent and keep promises, even if the student does not. Let him know that you are there for him and what he tells you stays in confidence between the two of you. If it is necessary that another adult be involved, you discuss it with him before you speak to another adult.
  22. 22. BE A FRIEND • A Counselor is not the student's substitute parent, and shouldn’t present himself as an authority figure; even though the Rotarian Counselor and his student are in an structured relationship with boundaries and expectations. • Leading by example, a counselor should inspire his student to make good decisions. Criticizing his actions puts distance between the Counselor and the student, stifling the flow of communication. • Focus on establishing a bond, a warm friendship. Successful Counselors are those who can be a true friend while maintaining the role of a responsible adult.
  23. 23. BE POSITIVE • A few encouraging words can lift the self- esteem of a young person. When helping a student with a difficult situation, find a positive aspect to build on before tackling challenging issues. • Building his self-confidence is as important as assisting with a yellow card or a minor violation. • Asking the student to explain his solution to the problem is an example of how to build self- confidence.
  24. 24. ESTABLISH A SENSE OF BELONGING • People have a fundamental need to feel connected or related to other people. In an academic environment, research shows that students who feel they 'belong' have a higher degree of intrinsic motivation and academic confidence. • According to students, their sense of belonging is fostered by a Counselor that demonstrates warmth and openness, encourages student participation, is enthusiastic, friendly and helpful, and is organized and prepared.
  25. 25. WAYS TO MOTIVATE YOUR STUDENTS: • Make a positive impression, prove to them that you are a person who is worth listening to. • Be vocal, but make sure you submit your opinion at the appropriate time. • Go the Extra Mile, do more than the average Counselor is expected to do. • Have a good sense of humor, it can help you to engage your student. • Be respectful, your student comes from another culture, with different traditions, shared values, history, that does not make him better or less, just different.
  26. 26. More ways… • Show that you are competent, be humble about it but don’t hide it. • Be genuine, the easiest way to lose your student’s trust is for them to find out you are fake. • Be energetic, enthusiasm is contagious. • Put extra effort in your appearance, dress accordingly to the occasion. • Give helpful feedback, this will boost your student self esteem.
  27. 27. “THE BRIGHTEST STARS ARE THOSE WHO SHINE FOR THE BENEFIT OF OTHERS”
  28. 28. THANK YOU! Sofia Sotomayor D4100 Mexico
  29. 29. Groups 1-8 E Millenium Room 2/3 (Level 4) Groups 9-12 E Millenium Room 1/3 (Level 4) Groups 13-16 E Legends (Level 5) Groups 17-20 E Champions (Level 5) MEETING LOCATIONS FOR SMALL GROUP DISCUSSIONS
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