Visioning Promo to Clubs

244 views

Published on

This is the presentation delivered by PDG Liz Westoby at the joint districts Rotary in WA Membership Action Forum on Sunday 11 August 2013

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
244
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
4
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Vision Facilitation Presentation 08/13/13
  • Vision Facilitation Presentation 08/13/13
  • Ray Klinginsmith, the 2010/11 President of Rotary International – Among the ways in which President Ray has asked RI to support and strengthen Clubs are these three strategies ... Including encouragement to clubs to implement a strategic planning process .... In this he is consistent with the message of our past President John Kenny, who said "The future of Rotary will not be shaped at RI headquarters -- it will be shaped in each and every Rotary club.”   John Kenny asked every Rotary Club to embark on a planning process to make Rotary strong and effective, starting at Club level. 07-Club Planning Present V6 04-17-06
  • Ray Klinginsmith, the 2010/11 President of Rotary International – Among the ways in which President Ray has asked RI to support and strengthen Clubs are these three strategies ... Including encouragement to clubs to implement a strategic planning process .... In this he is consistent with the message of our past President John Kenny, who said "The future of Rotary will not be shaped at RI headquarters -- it will be shaped in each and every Rotary club.”   John Kenny asked every Rotary Club to embark on a planning process to make Rotary strong and effective, starting at Club level. 07-Club Planning Present V6 04-17-06
  • Ray Klinginsmith, the 2010/11 President of Rotary International – Among the ways in which President Ray has asked RI to support and strengthen Clubs are these three strategies ... Including encouragement to clubs to implement a strategic planning process .... In this he is consistent with the message of our past President John Kenny, who said "The future of Rotary will not be shaped at RI headquarters -- it will be shaped in each and every Rotary club.”   John Kenny asked every Rotary Club to embark on a planning process to make Rotary strong and effective, starting at Club level. 07-Club Planning Present V6 04-17-06
  • Vision Facilitation Presentation 08/13/13 You should be aware that RI since 2007 has an ongoing Strategic Plan with well defined priorities and goals … This has been widely promoted and is available on the Rotary web site More recently, RI has released its “Strategic Planning Guide for Cluibs and Districts”, first posted on the www,rotary.org in December 2008. This is a 4 page document, these are some of its key points. All of these points are covered by and consistent with the Club Vision Facilitation Program. Note point 2 “ unbiased facilitator or group of facilitators” – In November 2008 we have trained 80 experienced Rotarians across every state and 20 Rotary Districts as facilitators (each during a comprehensive full day training woirkshop) to take this plan to clubs.
  • Vision Facilitation Presentation 08/13/13 Vision Facilitation Presentation 08/13/13 Many clubs have lost focus and simply react to the many requests that they receive. When they have a vision and a focus, they are able to be proactive about only picking those requests that fall within their focus areas. The future does not come to us, we create the future.
  • Vision Facilitation Presentation 08/13/13 How does our process work? We visit one Club at a time, on invitation by that Club. Taking at least 3 facilitators on each occasion streamlines the process immensely. While one is facilitating the group, two more are writing on the flip charts, and another may be entering the data on a computer to analyse and present back at the end of the session. In a small Club we invite all members to participate, in a large Club we restrict that to a maximum of 30 participants, but insist that that includes all current and incoming club leaders, and a representative group of Club Rotarians including both genders, a range of ages, and the full range of Rotary experience from the newest members to the longest serving.
  • Vision Facilitation Presentation 08/13/13 After an initial power point presentation, participants are asked to do a writing exercise where they write in dot point form their ideas of what they want their Club to be like in 5 years time. Being able to write the ideas down allows each member free rein, all ideas are acceptable, and those of the newer and quieter members will rank equally with those of the club leaders and longest serving members.
  • Vision Facilitation Presentation 08/13/13 The ideas from the writing exercise are extracted verbally by a facilitator “working the room” and are placed on large wall charts which are placed around the room. These cover all aspects of a clubs activities; What should be the main attributes of our Club, and what should it be know for in our community. plus Membership Administration Each of the 4 Avenues of Service Fundraising etc.
  • 08/13/13 In each of these subject areas, mebers will be asked to write down 3 dot points of their vision in that area. This covers most or all aspects of a club’s activities.
  • Vision Facilitation Presentation 08/13/13
  • Vision Facilitation Presentation 08/13/13 Participants then go through a process of voting by placing coloured dots against the ideas which they most strongly support in each category.
  • Vision Facilitation Presentation 08/13/13 One of the facilitators will analyse the results of this voting process and present this back to the members
  • Vision Facilitation Presentation 08/13/13 Finally, tasks are allocated to certain members (volunteers) for the ongoiung course of action
  • 08/13/13 Get volunteers and actually fill in a chart to demonstrate how this is done. This is the last slide. Closing remarks follow. Vision Facilitation Presentation 08/13/13 07-Club Planning Present V6 04-17-06
  • Vision Facilitation Presentation 08/13/13 (This statement from PDG Dick Elixman based on the region of NE USA/Canada including Washington State and British Columbia) What’s in it for the Club?
  • Vision Facilitation Presentation 08/13/13 Vision Facilitation Presentation 08/13/13 This is some of the feedback from Rotarians who have gone through the process at Club level in other Districts.
  • Vision Facilitation Presentation 08/13/13 Vision Facilitation Presentation 08/13/13 This is some of the feedback from Rotarians who have gone through the process at Club level in other Districts.
  • Vision Facilitation Presentation 08/13/13 08/13/13 Any questions, now or later in the day? Vision Facilitation Presentation 08/13/13 07-Club Planning Present V6 04-17-06
  • Visioning Promo to Clubs

    1. 1. The Club Vision Facilitation Process
    2. 2. © International Vision Facilitation Committee 2 The Purpose of this Presentation • A promotional slide show to inform Clubs. • To explain all the steps in the Visioning process • To show how Visioning fits in with Rotary International’s strategic initiatives. • To assist clubs in planning for the future. …...Please ask questions as we are going through
    3. 3. © International Vision Facilitation Committee Club Vision Facilitation  A multi-District program currently promoted by Rotary International as best practice  Club facilitation helps a Rotary Club to design its own vision / identity and then sets out the necessary steps to achieve that vision. 3
    4. 4. © International Vision Facilitation Committee 4 Rotary International Strategic Priorities and Goals 1. Support & Strengthen Clubs • Foster Club Innovation & Flexibility • Encourage clubs to participate in a variety of service activities • Promote membership diversity • Improve member recruitment and retention • Develop Leaders • Start new dynamic clubs • Encourage Strategic Planning at Club & District Levels
    5. 5. © International Vision Facilitation Committee 5 Rotary International Strategic Priorities and Goals 2. Focus and Increase Humanitarian Service • Eradicate Polio • Increase sustainable service focussed on: - Youyh Service Programs - The Rotary Foundation’s six areas of focus •Increase collaboration and connection with other organisations •Create significant projects both locally and internationally
    6. 6. © International Vision Facilitation Committee 6 Rotary International Strategic Priorities and Gaols 3. Enhance Public Image and Awareness • Unify image and brand awareness • Publicize action-oriented service • Promote core values • Emphasise vocational service • Encourage clubs to promote their networking opportunities and signature activities.
    7. 7. © International Vision Facilitation Committee 77 Rotary International Long Range Planning Guide for Clubs & Districts • Involve past, current, and incoming club leaders • Have an unbiased facilitator or group of facilitators run strategic planning meetings • Align club goals with those of District and the Rotary International Strategic Priorities and Goals • Draft a vision statement describing your club in the future • Prioritize club goals by participant consensus • Identify annual goals that support the top three-year goals
    8. 8. © International Vision Facilitation Committee 88 Failing to Plan = Planning to Fail
    9. 9. © International Vision Facilitation Committee 9 TAKE YOUR CLUB TO THE NEXT LEVEL Implement a Club Leadership Plan • Develop a long range plan • Simplify the committee structure • Involve all club members Be a Vibrant Club
    10. 10. © International Vision Facilitation Committee 1010 1. The Process • A 3 - 4 hour event. Flexible delivery • Led by a trained experienced Rotarian facilitators • Ideally it should include a representative body of the Club’s members (or all members in a small club) • All members’ ideas are of equal value
    11. 11. © International Vision Facilitation Committee 1111 2. Writing Exercise Presenting the concept
    12. 12. © International Vision Facilitation Committee 1212 Writing Exercise (cont) • Envision your Club as to where you want it to be in 5 years’ time • Write your ideas down in 20 - 30 minutes • Ideas written in very simple short sentences or dot points.
    13. 13. © International Vision Facilitation Committee 13 Writing Exercise (cont)  Vision (What do we stand for in our community?)  Club attributes (demographics, etc)  Club size  Rotary Foundation  Public Image  Fundraising  Club Service (Club Administration)  Vocational Service  Community Service  Youth Service  International Service
    14. 14. © International Vision Facilitation Committee 1414 3. Extraction and Scribing
    15. 15. © International Vision Facilitation Committee 1515 4. Dot Voting Round 1 – Blue Dots Round 2 – Red Dots
    16. 16. © International Vision Facilitation Committee 1616 5. Summary of Charts Discussing Observations
    17. 17. © International Vision Facilitation Committee 17
    18. 18. © International Vision Facilitation Committee 1818 6. The Action Plan The call to Action…
    19. 19. © International Vision Facilitation Committee 19 Action Plan (cont) ACTION WHO WHEN (Specific Date) Compile the facilitation wall charts Create a vision statement or “elevator speech” for our club using the information gathered this evening. Schedule a club forum to share what has happened Assemble a President’s Planning Committee (PPC) and implement the plan Choose a Club Vision Champion Agree on a Club Vision Mentor
    20. 20. © International Vision Facilitation Committee 2020 90% of 250 clubs who have completed the process in 10+ Districts shared two common results.   • The Club encountered membership growth in the first year • Clubs initiated at least one other significant service project or endeavour.  
    21. 21. © International Vision Facilitation Committee 2121 • Gave club members the opportunity to talk about where they want the club to go (never enough time at meetings) • It was not at all boring (as was expected by some). I liked the dot concept. Feedback from Australian Clubs
    22. 22. © International Vision Facilitation Committee 2222 • The concept of looking ahead 5 years, gave the opportunity to be daring • What energy was in the room last night! We certainly would have won the RI President’s award in 2018. • Let’s do it! Feedback from Australian Clubs
    23. 23. © International Vision Facilitation Committee 2323 The future is not someplace we are going to, but one we are creating. The paths to it are not found, but made, and the making of those paths change both the maker and the destination. (John Scharr)
    24. 24. © International Vision Facilitation Committee A thought to ponder…. When a tree stops growing - it is ready to die... A Rotary club is like that. It is moving ahead only when it is growing. When the growing ends, the knife-and-fork club begins. ~ Charles G. Tennent

    ×