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How to Get Shit Done
A TA L K O N T I M E M A N A G E M E N T, E M A I L , N E T W O R K I N G A N D G E N E R A L
LIFE HA...
But first…

Who am I to tell you how
to be more productive?
@rossyg92

www.rossgarlick.com
That’s me!

Obligations and
Commitments
•
•
•
•
•
•

School
Internship Applications
Compass
Concourse Fund
Tutoring
Varsit...
So what is a LifeHack?

life·hack
Noun: informal
1. a strategy or technique adopted in order to manage one's time and dail...
Why LifeHack?
THE IDEAL LIFE

Most people’s ideal
life calls for a work
hard, play hard
lifestyle, with room
for personal growth.

Subst...
REAL LIFE

This ideal life is a
pipedream for most
people. Hacking our
lives brings us closer
to the ideal with
minimal ef...
Furthermore, people’s perceptions of you matter. Perceptions
matter almost as much as the truth about who you are. Hacking...
Time Management
Hacking
Strategy #1

@rossyg92
The Productive Day
Problems with the To-Do List:

1.
2.

@rossyg92

There is no sense of prioritization or categorization
...
The Productive Day
• Structuring your to-do list in a pyramid
manner (right) helps to realize a
productive day without ove...
The Productive Day - Tools

I read my Pocket
articles on the Subway

www.getpocket.com - The easiest way to save
articles,...
Working Effectively
• Put simply, a “Pomodoro” is a 30 minute
period where you work for 25
minutes, take a 5 minute break....
Working Effectively- Tools
www.selfcontrolapp.com – Block the webpages
that distract you for a defined period of time.

ww...
The 2 Minute Rule

Only applicable when
you are deciding
what to put on your
to-do list… not when
you are mid-task

@rossy...
Email Hacks
Hacking
Strategy #2
EMAIL
BEST PRACTICE
TECHNIQUES
#1. EFFECTIVE SUBJECT LINE

3 tips for a great Subject Line:
• Less than 50 characters
• Some specificity – e.g. rather th...
#2. EMAIL PURPOSE
Many people wait until the 2nd or 3rd paragraph of an
email to get to its purpose. While this can seem
r...
#3. USE OF WHITE SPACE
Email marketing studies have proven that emails
with more white space communicate their message
mor...
Always end an email with a list of next steps for the
email recipient, even if it seems obvious to you, the
writer.

Askin...
Boomerang

EMAIL
TOOLS
WiseStamp

Rapportive
Email Effectively- Tools
www.rapportive.com – View the contact profile of
anyone to whom you are sending/receiving
emails,...
Achieving Inbox Zero
That “zero?” It’s not how many mes­sages
are in your inbox–it’s how much of your
own brain is in that...
Inbox Zero - Tools

five.sentenc.es
www.five.sentenc.es
Emails in 5 sentences
without being rude

www.unroll.me
The easies...
Networking Hacks
Hacking
Strategy #3
There is a general misunderstanding of networking as a selfish action. “I can
offer value to you.” “I would make a great b...
Networking – Tools for Meeting
People

www.meetup.com
The beauty of Meetup events is that people who attend them actively ...
Networking – Tools for Following Up

www.cardmunch.com (iOS)
www.yolu.com (Android)
Scan business cards and
automatically ...
General LifeHacks
Hacking
Strategy #4
The Value of Remembering Names
• When you first meet someone, try
and repeat their name as much as
possible during the nat...
Capitalizing on a Position of Power
• When someone says “Thank you”, you
are in a momentary position of power.
• Respond b...
@rossyg92

www.rossgarlick.com
A Gamified Life
AN INVITATION
Sounds
fun, right?
A number of apps and online services have found success by “gamifying”
productivity. For me, they have been too limited in...
So I decided to gamify my own life, setting up a
system to incentivize me to work towards my
substantive goals, and cut ou...
I would like to invite you to join my selfquantified, productivity system.
Please contact me if you are interested:
rossga...
Resources – Time Management
Pocket: www.getpocket.com
RescueTime: www.rescuetime.com
Self-Control: www.selfcontrolapp.com ...
Resources – Email & Networking
Boomerang: http://www.boomeranggmail.com/ Meetup: www.meetup.com
Rapportive: www.rapportive...
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How to Get Sh*t Done - Tools & Techniques to Hack A Better Life

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This LifeHacking guide is a compilation of the tools and techniques I use to effortlessly improve my life in 3 specific areas - Time Management, Emails and Networking - and some general LifeHacks.

If you find this useful, please share!

www.rossgarlick.com

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  • Plethora of commitmentsSquashInternshipsCompassDBSSchoolFURI RentalWorking towards a larger goalWanting to cut wasted time
  • Plethora of commitmentsSquashInternshipsCompassDBSSchoolFURI RentalWorking towards a larger goalWanting to cut wasted time
  • What is a Life Hack?Today focusing on Time Management, email productivity and general life
  • Time is our most valuable resource.We want to divide our time between meaningful work and leisureHappiness was defined by Marx as a human’s ability to Freely, Spontaneously Produce.
  • Unfortunately, life is messy.
  • Appearance MattersIn the real world, people’s perception of you is often as important as the real you. Email and productivity hacks can be fantastically simple ways
  • Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
  • Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
  • Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
  • Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
  • Repeat someone's name when you first hear it. "What's your name? Michael? Oh, nice to meet you, Michael."When meeting someone, find a way to make their name have personal significance to you. "Oh, Michael! That's my cousin's name. Do you prefer Michael or Mike?" If it's a name you're unfamiliar with, ask questions about it. "Oh, Mikhal! That's a name I'm not familiar with. Mikhal. How do you spell it? What culture does it come from? Mikhal - what an interesting name!" While doing this, you'll have plenty of opportunities to say the name over and over, cementing it in your memory. It will also make a person feel good, and you can learn a lot about someone through the name conversation.Whenever you address a person, address them by name. It  will help you to remember their name, and will keep you in the habit of remembering other people's names. It will also make people happier, and they will respond to you better. Try it!You can be forgiven for forgetting someone's name after the first time you meet them, so ask promptly if you realize you've forgotten it. Ask any time you've forgotten someone's name, and if it's embarrassing, it will make you seem human, down-to-earth and honest. People will want to help you remember who they are - it is ego-affirming.
  • Rather than simply saying “you’re welcome” when somebody thanks you for completing a favor, say “You’re welcome, I know you’d do the same for me”.There are at least three potential advantages of this response. First, it conveys that we have the type of relationship where we can ask each other for favors and help each other without keeping score. Second, it communicates confidence that you’re the kind of person who’s willing to help others. Third, it activates the norm of reciprocity, making sure that you feel obligated to pay the favor back in the future.
  • Transcript of "How to Get Sh*t Done - Tools & Techniques to Hack A Better Life"

    1. 1. How to Get Shit Done A TA L K O N T I M E M A N A G E M E N T, E M A I L , N E T W O R K I N G A N D G E N E R A L LIFE HACKS ROSS GARLICK 01/29/2014
    2. 2. But first… Who am I to tell you how to be more productive? @rossyg92 www.rossgarlick.com
    3. 3. That’s me! Obligations and Commitments • • • • • • School Internship Applications Compass Concourse Fund Tutoring Varsity Squash Desirable Goals and projects • Consult & Work with Startups • Blog every 2 weeks • Learn to Code • Watch The West Wing • Read 5 books • Beer Hall Loyalty Reward In Fall ‘13 I had a number of obligations, commitments I wanted to accomplish. I became stressed and anxious. I decided to address this by hacking my life. @rossyg92 www.rossgarlick.com
    4. 4. So what is a LifeHack? life·hack Noun: informal 1. a strategy or technique adopted in order to manage one's time and daily activities in a more efficient way. @rossyg92 www.rossgarlick.com
    5. 5. Why LifeHack?
    6. 6. THE IDEAL LIFE Most people’s ideal life calls for a work hard, play hard lifestyle, with room for personal growth. Substantive Work Leisure Personal Learning & Growth @rossyg92 www.rossgarlick.com
    7. 7. REAL LIFE This ideal life is a pipedream for most people. Hacking our lives brings us closer to the ideal with minimal effort. Leisure Learning & Growth Substantive Work Pointless Work Procrastinatio n Making Ends Meet @rossyg92 www.rossgarlick.com
    8. 8. Furthermore, people’s perceptions of you matter. Perceptions matter almost as much as the truth about who you are. Hacking your life can help improve people’s perceptions of you, effortlessly. @rossyg92 www.rossgarlick.com
    9. 9. Time Management Hacking Strategy #1 @rossyg92
    10. 10. The Productive Day Problems with the To-Do List: 1. 2. @rossyg92 There is no sense of prioritization or categorization We overestimate what we can accomplish in a given day www.rossgarlick.com
    11. 11. The Productive Day • Structuring your to-do list in a pyramid manner (right) helps to realize a productive day without overestimating what can be accomplished. • Start the day with the big goal. You will be less productive if you start with your smaller goals as you anticipate tackling the big goal later in the day. One Big Goal Three Medium Goals Five Small Goals @rossyg92 www.rossgarlick.com
    12. 12. The Productive Day - Tools I read my Pocket articles on the Subway www.getpocket.com - The easiest way to save articles, webpages and videos to view later. Integrated as a Chrome extension and with hundreds of apps. www.rescuetime.com - Free online software which tracks your web activity and breaks it down into “productive”, “neutral” and “counterproductive”. Sends you an email once a week breaking down your results. @rossyg92
    13. 13. Working Effectively • Put simply, a “Pomodoro” is a 30 minute period where you work for 25 minutes, take a 5 minute break. • The value of the Pomodoro Technique is that it challenges the users to work within time constraints e.g. “I will work on this essay for 6 Pomodoros” • Working within time constraints forces you to be more productive. @rossyg92 www.rossgarlick.com
    14. 14. Working Effectively- Tools www.selfcontrolapp.com – Block the webpages that distract you for a defined period of time. www.teamviz.com – Track and measure your productivity using the Pomodoro Technique using this free software. @rossyg92 www.rossgarlick.com
    15. 15. The 2 Minute Rule Only applicable when you are deciding what to put on your to-do list… not when you are mid-task @rossyg92 www.rossgarlick.com
    16. 16. Email Hacks Hacking Strategy #2
    17. 17. EMAIL BEST PRACTICE TECHNIQUES
    18. 18. #1. EFFECTIVE SUBJECT LINE 3 tips for a great Subject Line: • Less than 50 characters • Some specificity – e.g. rather than “Follow Up”, say “Follow up from Google Info session 01/23/2014” • Use words such as “Reconnecting” or “Response Needed” to incentivize subject to open email. Avoid Keywords that could be perceived as spam, such as “Please Support”
    19. 19. #2. EMAIL PURPOSE Many people wait until the 2nd or 3rd paragraph of an email to get to its purpose. While this can seem reasonable to the writer, it is frustrating for the reader. Always start the email off with its purpose. I like to embolden that sentence to emphasize the point.
    20. 20. #3. USE OF WHITE SPACE Email marketing studies have proven that emails with more white space communicate their message more clearly. Use Bullet Points where possible to increase the amount of white space in your emails.
    21. 21. Always end an email with a list of next steps for the email recipient, even if it seems obvious to you, the writer. Asking people to retweet your tweets increases the number of retweets, and the same principle applies here. #4. NEXT STEPS
    22. 22. Boomerang EMAIL TOOLS WiseStamp Rapportive
    23. 23. Email Effectively- Tools www.rapportive.com – View the contact profile of anyone to whom you are sending/receiving emails, including their social networks. www.boomeranggmail.com – Schedule an email to be sent later. Easy email reminders. www.wisestamp.com – Free and easy email signatures for the 21st century. @rossyg92 www.rossgarlick.com
    24. 24. Achieving Inbox Zero That “zero?” It’s not how many mes­sages are in your inbox–it’s how much of your own brain is in that inbox. Especially when you don’t want it to be. That’s it. www.inboxzero.com @rossyg92 www.rossgarlick.com
    25. 25. Inbox Zero - Tools five.sentenc.es www.five.sentenc.es Emails in 5 sentences without being rude www.unroll.me The easiest way to unsubscribe from spam @rossyg92 www.mailboxapp.com The easiest way to manage email on iOS www.tapermail.com Limit your inbox to 5 emails at a time Give it a try. I love it! www.rossgarlick.com
    26. 26. Networking Hacks Hacking Strategy #3
    27. 27. There is a general misunderstanding of networking as a selfish action. “I can offer value to you.” “I would make a great business partner/employee.” Learn the technique of effective networking: http://jeffarchibald.ca/stop-networking/ @rossyg92 Jeff’s blog is new but has a lot of good advice www.rossgarlick.com
    28. 28. Networking – Tools for Meeting People www.meetup.com The beauty of Meetup events is that people who attend them actively want to help and work with people of similar interests. @rossyg92 www.rossgarlick.com
    29. 29. Networking – Tools for Following Up www.cardmunch.com (iOS) www.yolu.com (Android) Scan business cards and automatically add them to your phone contacts @rossyg92 www.ifttt.com Automatically invite people to connect on LinkedIn when you add them to your iOS contacts www.evernote.com The most powerful note-taking app can automatically record what meeting/event a particular note was taken at. www.rossgarlick.com
    30. 30. General LifeHacks Hacking Strategy #4
    31. 31. The Value of Remembering Names • When you first meet someone, try and repeat their name as much as possible during the natural course of conversation e.g. rather than “it’s nice to meet you”, say instead, “it’s nice to meet you, Mike.” • Try and associate a name with a particular fact about that person. • Don’t be embarrassed to ask someone to repeat their name on the 2nd time you meet them. They often find it endearing and serves as a nice ice-breaker. @rossyg92 www.rossgarlick.com
    32. 32. Capitalizing on a Position of Power • When someone says “Thank you”, you are in a momentary position of power. • Respond by saying “You’re welcome. I know you’d do the same for me.” • This response conveys that you have the type of relationship where we can ask each other for favors and help each other without keeping score. @rossyg92 www.rossgarlick.com
    33. 33. @rossyg92 www.rossgarlick.com
    34. 34. A Gamified Life AN INVITATION Sounds fun, right?
    35. 35. A number of apps and online services have found success by “gamifying” productivity. For me, they have been too limited in their scope. @rossyg92 www.rossgarlick.com
    36. 36. So I decided to gamify my own life, setting up a system to incentivize me to work towards my substantive goals, and cut out distractions Sample of Ross’ Gamified Life Check it out!! @rossyg92 www.rossgarlick.com
    37. 37. I would like to invite you to join my selfquantified, productivity system. Please contact me if you are interested: rossgarlick@gmail.com www.rossgarlick.com @rossyg92 www.rossgarlick.com
    38. 38. Resources – Time Management Pocket: www.getpocket.com RescueTime: www.rescuetime.com Self-Control: www.selfcontrolapp.com or http://parker.kuivi.la/projects/selfrestraint (PC) Pomodoro Timer: tomato-timer.com/ TeamViz: www.teamviz.com @rossyg92
    39. 39. Resources – Email & Networking Boomerang: http://www.boomeranggmail.com/ Meetup: www.meetup.com Rapportive: www.rapportive.com IFTTT: www.ifttt.com WiseStamp: www.wisestamp.com Evernote: www.evernote.com Five Sentences: www.five.sentenc.es Cardmunch: www.cardmunch.com UnrollMe: www.unroll.me Mailbox: www.mailboxapp.com Taper: www.tapermail.com Mailstrom: www.mailstrom.co @rossyg92
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