Published on

  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide


  1. 1. Request for Proposals for MIT Museum “Windows on MIT” 1 Overview The MIT Museum has completed construction on a 6000 ft2 ground floor expansion and will shortly begin fitting the space out with exhibits and program areas. Located at street level on Massachusetts Avenue, this new venue will be a dynamic showcase technology space for the MIT Museum. Interactive media enhanced programming and exhibits will provide visitors with live, rich views into research and innovation at the Institute, a virtual “Windows on MIT.” Here, we seek proposals for the creation of ‘Windows on MIT”, the electronic interface that will support the dedicated program space within this new ground floor space. “Windows on MIT” will be commissioned in two phases; this Request for Proposals is for phase one only. Recommendations on items that are not essential to phase one delivery, and can be moved to phase two, are strongly encouraged. Our goal with this phased approach is to concentrate our resources in phase one on maximizing media capabilities that enable easy exchanges among presenters and audience members in a forum setting, and to expand in phase two to accommodate further event types and an interactive function. 1.1 Phase One: Forum-style Technology Program Space The first phase of “Windows on MIT” focuses on creating an exceptional forum space geared towards producing unique, only-at-MIT programs. The space will accommodate discussion-style engagements with MIT researchers, up to 150 on-site audience members, web-casting to on-line audiences, and multipoint video conferencing to campus and remote sites. The space and installed equipment will integrate with the capture and production processes of MIT’s Academic Media Production Services (AMPS) and Audio Visual Services (MIT A/V) groups, who will often be on-hand to capture video, provide A/V support for flagship events, and redistribute video and audio to web-casts via the AMPS video streaming servers. An example of a webcast Soap Box, a flagship Museum event, can be viewed on MIT World at 1.2 Phase Two: Interactive Exhibit For phase two the MIT Museum plans to create an interactive exhibit that utilizes equipment installed as part of phase one. Although this Request for Proposals deals specifically with phase one, the Museum requests that proposals keep this brief thumbnail of the phase two concept in mind when submitting designs. The interactive exhibit planned for phase two will allow visitors to explore the many facets of MIT in a non-linear fashion, navigating a graphic representation of the intricate web of connections among research efforts, people, culture, history, breaking news, and many other aspects of life, learning, and research at the Institute. This interaction is intended to be wholly self-guided, and to allow engagement by individuals or small groups. To the extent possible, designs for phase one will be planned with enough flexibility and modularity to allow for future expansion into phase two. Phase two may also be used to extend the capabilities of the media installation to the purposes of other programs, and to accommodate performances. 1.3 Scope The scope for this Request for Proposals is for phase one only. Schedule, budget, and scope for phase two are to be determined. 2 Program Examples This section details a series of program examples, vivid descriptions illustrating the intended use of the space as a forum-style program space.
  2. 2. 2.1 Soap Box Soap Box is an early-evening salon-style discussion that brings researchers out of the lab and into conversation with the general public. It attracts from 100 to 150 in-person attendees as well as an online audience. Video and audio professionals from MIT’s Academic Media Production Services and MIT Audio Visual Services are on-hand for event production, video and audio capture, and web-casting a mixed video and audio stream. Soap Box is divided into three consecutive activities, designed to encourage active audience participation in the program and highly interactive discussion. 2.1.1 Mini-lecture The speaker presents to the audience for 20 minutes on a controversial aspect of her research. She may display visuals from a laptop, real-time data from research instruments via a video signal or computer, audio from recordings, or video captures of physical objects on-hand. This portion of the program may also involve a videoconference connection with a lab on campus or with an off-campus facility. Media requirements for this part of the program: • Video and audio to on-site, online, and videoconference audiences • Simultaneous display of several video sources on different sections of the large central display (e.g. speaker slides from a laptop, video feed, blocks of text updated in realtime from an additional computer) • Ability for Museum production team to switch among video and audio streams, including presenter materials and videoconference of remote sites • Reinforcement of audio, both the speaker’s voice and sound accompanying speaker support materials (much of this functionality provided by MIT A/V) • Capture, mixing, and streaming of a web-cast and videoconference stream of the presenter, speaker support materials, and audience (much of this functionality provided by AMPS) 2.1.2 Small Group Discussion The audience moves chairs into groups of five to six and for 20 minutes discusses the topics raised by the speaker in an effort to generate and submit comments and questions. Questions are submitted either manually or electronically for the larger group and the speaker to address. Roughly twenty comments or questions are selected for display. Each question is typically fewer than 50 words. Additional media requirements for this part of the program: • Visuals from the mini-lecture continue to display • Comments and questions from on-site audience and online audience are displayed (facilitated by Museum staff) 2.1.3 Full Audience and Speaker Discussion The group reconvenes as a whole and the facilitator selects questions and comments for discussion. Individual audience members speak to on-site, online, or videoconference participants from their seats. Additional media requirements for this part of the program: • Continue to display visuals from mini-lecture as well as comments and questions from small group discussion • Capture audio for on-site reinforcement as well as inclusion in videoconference transmission and web- cast 2.2 Educational Lectures and Live Links Researchers in MIT labs and off-campus labs will videoconference to the MIT Museum for interactive presentations to an audience at in the “Windows on MIT” space. Remote videoconference capabilities will vary with location and equipment at the remote location, and the “Windows on MIT” facility must be able to deal with a wide variety of remote connections, ranging from formal videoconference CODECs, both
  3. 3. HD and SD, to computer desktop consumer software such as iChat or Skype. Presenters in labs or in the field may demonstrate experiments, objects, or environments to visitors at the Museum via the videoconference link. 2.3 Object Lessons For this event a researcher demonstrates a physical object or experiment to a small- to medium-sized audience in the MIT Museum space. This event is highly interactive and often involves members of the audience close to the object, and even manipulating the object. At the same time close-up video of the object needs to be captured and displayed on the large display to allow the interaction to be visible to a larger portion of the audience. At the same time the researcher may wish to display informational multimedia or research data in a different area of the large display. 2.4 Facility Rental The MIT Museum intends to rent the ground floor space for corporate events. It is anticipated that events will include seated dinners for up to 150 participants, presentations, press releases, etc. Renters will bring in any additional video and audio equipment required for their event, and will have the option of using the installed systems. 3 Desired Facility Capabilities 3.1 Central Video Display The central video display will be the heart of the “Windows on MIT” space. This will be a large video display capable of dealing with a wide variety of video sources, managing simultaneous, dynamic display and arrangement of multiple sources on the display at the same time. Programs utilizing the central video display are a major attractant for the first floor of the Museum, and are vital to the MIT Museum's mission. Display recommendations must be accompanied by an explanation of how they apply to a phase two implementation. Proposals for a motorized screen in phase one and fixed monitors in phase two will be entertained. Minimizing the floorspace occupied by the display is a priority, a consideration that the MIT Museum acknowledges must be balanced with maintainability and with ventilation needs. 3.1.1 Size and Visibility For large presentations and events the central video display needs to be clearly visible to an audience of 100-150 people gathered in the space. Note that for phase two capabilities, the Museum desires the display to accommodate close viewing (~3-4 ft) for smaller groups and for the display of highly detailed imagery. Available space for the central video display is approximately 20 ft wide. Ceiling height is approximately 10 ft above finished floor. 3.1.2 Sources The video switching and control equipment should be able to accommodate a wide variety of video sources and provide flexibility in combining them on-screen or switching between them. a. The ability to generate high-resolution motion video spanning the display area b. The ability to generate multiple high-resolution images and video, displayed on different portions of the central video display, ideally providing flexibility in what portions and what relative sizes are displayed - must be able to connect 6 additional computers as input sources c. High definition and standard definition DVD; recommendations regarding Blueray format welcomed d. High definition television tuner e. External and easily accessible connections for speaker laptop and secondary speaker computer f. Multiple (2 each) component video, S-Video, composite video and DVI-I dual link inputs g. Multiple facility-installed (2) videoconference cameras/CODECs (HD)
  4. 4. 3.1.3 Source Flexibility and Relative Prominence The video source and display switching system should be as flexible as possible, while at the same time providing easy access to several common source and display arrangements. In particular, there will be situations where: • A single source needs to be displayed over the entire video display (Note: if a display technology is chosen, which has “mullions” or large visible static elements separating display components, such as a grid of LCD panels, then, for images and video spanning the entire display area, the switching system should accommodate both the automatic removal of video that would be “underneath” these mullions to provide smooth motion video, and another mode which displays all parts of the source video, for text slides and other images where all content needs to be visible.) • Several sources need to be displayed simultaneously at equal size and prominence (For example in a multi-point videoconference with two remote participants at different locations) • Several sources need to be displayed simultaneously, with one source taking a central and prominent position on the display, with other sources taking less prominent, “supporting” positions on the display (For example, in a live link to a research lab the video of the speaker/researcher would be prominently displayed in a large central area, with slides, questions, or research data displayed in smaller areas off to the side on the display area) • When multiple sources are displayed simultaneously and the source windows do not completely cover the display area, an additional source should be displayable as a background behind the windowed sources in the foreground. An ideal scenario, resources permitting, would include a source and display control scheme that allows an operator to select a set of sources and place them in windows anywhere on the large, contiguous, high- resolution display, scaling and placing each source window with ease, perhaps via a touch screen showing previews of the larger arrangement. This could be combined with the ability to save for convenient later re- use a certain windowing arrangement on the display, a certain set of sources, or a combination thereof. 3.1.4 Design Flexibility Within the above desired functionality there remains a lot of flexibility in choosing a display technology (for example, short-throw projection, plasma cubes, LCD panels, etc.) and appealing display size and arrangements. Creative and innovative design proposals, which take into account the described programming, flexible use of the space, and the implementation of a phase two interactive, are highly encouraged. The MIT Museum and AMPS will work closely with the selected vendor in reviewing design ideas and finalizing any design. 3.1.5 Augmentation The central video display can be augmented by smaller, detached displays as long as the whole integrates into a cohesive experience for the visitor. Augmentation of the display is especially of interest for providing video to areas of the floor with obstructed views of the central video display and/or stage. 3.2 Videoconferencing Facility will have an installed videoconference system with multiple cameras and additional wiring for video acquisition of videoconference signals by AMPS. System must have Multisite and NPP capability. See attached drawing (Appendix A) for suggested camera positions and layout. Vendor will work with AMPS on final design and selection of videoconference equipment to make sure system integrates with AMPS equipment and processes. 3.3 Video Capture Facility will need to be equipped to capture high-quality audio and video of events. Project deliverables include installed PTZ camera mounts and cameras to be used by AMPS for event capture. Wiring for camera control and video acquisition will run to central panel for use by AMPS during events. See attached drawing (Appendix A) for suggested camera and mount positions and panel location. Vendor will work with AMPS on final design and selection of equipment to make sure system integrates with AMPS
  5. 5. equipment and processes. 3.4 Sound Capture The facility must have wireless microphones for presentations and audience participation. Sound design must take into account ambient and environmental noise in the facility. Audio signals from microphones must be easily capturable by AMPS or MIT A/V technical staff for mixing, amplification, and integration into web-cast. 3.5 Sound Reinforcement The facility must have flexible sound reinforcement to accommodate a variety of events. Sound must be high quality and clearly audible to audiences up to 150 persons. Sound design must take into account ambient and environmental noise in the facility. Audio capability must accommodate a variety of events and audio sources, such as microphones, wireless microphones, videoconference, speaker multimedia presentations, computer audio, and others. Audio requirements are for local amplification throughout the room, videoconference audio, and to provide program audio feeds to the AMPS video production location. 3.6 Video Wiring Project deliverables include video wiring to preset locations for deployment of Telemetrics controlled equipment for video capture by AMPS. Wiring will originate at set camera locations and terminate on a wall plate near the RDS Cart location. See attached drawing (Appendix A) for details. AMPS will connect control and video switching equipment at this location during events. 3.7 Lighting A simple lighting design for the space will be created and implemented by the MIT Museum and its contractors. Lighting system controls should be integrated into the general control system for the display, audio, and video systems. 3.8 Object Display and Magnification A special-purpose camera station (similar to a traditional document viewer but geared towards capturing and magnifying aspects of a three-dimensional physical object) is desired. Envisioned use involves a connection to the central video display for object demonstrations by a presenter. 3.9 Control System The control system needs to accommodate the most common modes and be able to switch easily among them. Basic functionality should be implemented in a simple, easy-to-use manner to allow operation by a speaker or Museum staff. At the same time the control system needs to be powerful and flexible enough to integrate with AMPS’ more advanced show and production control for formal event capture. Crestron as a platform is preferred, and interface design and layout will be carefully reviewed and tested with MIT Museum staff and a sample set of presenters. 3.10 Adding Rented Components for Special Events The system needs to allow the addition of rented components such as supplementary video displays, cameras, microphones, speakers, playback devices, etc. This ability is intended to allow the MIT Museum to augment the base system to accommodate larger crowds and different event configurations. 4 Design and Implementation Deliverables • Vendor will work with MIT Museum staff and AMPS staff on final design of the systems and components • Vendor will work with MIT Museum staff and AMPS staff on design of Crestron GUI for desired control
  6. 6. functionality • Vendor will provide equipment list and systems design to AMPS and MIT Museum • Vendor will provide detailed estimate of on-going maintenance and operating costs of proposed system and design • MIT Museum and AMPS will review and approve equipment list, design, implementation plan, control program, materials, maintenance plan and training plan • Vendor, MIT Museum, and AMPS will agree on design and installation check-points • Vendor will implement design to agreed-upon specifications • Vendor will provide Crestron code on disk • Vendor will provide mounting hardware and any blocking or structure needed to support equipment • Museum will provide lighting truss, lighting, stage and podium • Vendor will provide, pull and terminate low voltage wiring (power and local area network are existing; vendor to notify MIT Museum in advance of installation period of any required alterations) • Vendor will provide documentation of system and create or modify as-built drawings as necessary upon project completion 5 Proposal Specifics The MIT Museum is inviting vendors to submit fixed-cost, fixed-delivery proposals for system design, implementation, and maintenance of phase one capabilities for the “Windows on MIT” program space. The entire ground floor will open with a formal ceremony on September 21st, 2007 and will open to the public on September 28th, 2007. 5.1 Proposal Components Each bid package should include the following: • Qualifications • Proposed initial design and deliverables • Proposed budget breakout • Proposed schedule (to include a period for on-site shakedown and training) • Process description • Project team description, with names and brief biographies of team members • Client list and references 5.2 Walkthrough & Additional Project Information Please schedule a walkthrough of the space with Beryl Rosenthal (contact information below). Please submit any questions to her regarding the project. 5.3 Proposal Submissions Proposals should be submitted to the following individuals by Monday May 28, 2007: Beryl Rosenthal, Ph.D. Director of Education and Public Programs MIT Museum Bldg N52-205 265 Massachusetts Avenue Cambridge, MA 02139 (617) 452-2111