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May 15, 2009
May 15, 2009
May 15, 2009
May 15, 2009
May 15, 2009
May 15, 2009
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May 15, 2009

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  • 1. May 15, 2009 IUB LIBRARIES VIDEO STREAMING SERVICE -- PROCEDURES (Excluding Music Library/Jacobs School of Music, and IUB Law Library) The following procedures outline the workflow for the selection, ordering, and cataloging of digital streaming media. • This document does not cover the digitization of media for class reserves. • This document does not cover procedures at the Music Library/Jacobs School of Music. They will be digitizing their own videos and placing them into a separate Music Library streaming collection. • This document does not cover procedures at the IUB Law Library as it is not known how theirs will be handled. • IU ScholarWorks. Videos that are part of existing IUB Libraries collections, e.g., the Recreational Therapy videos from HPER, and are added to IU ScholarWorks, will go through the standard processing procedures in Media and DLP for access to patrons. Videos added to IU ScholarWorks that are not digitized from existing IUB Libraries’ Collections will be placed in a separate IU ScholarWorks streaming collection. IUB LIBRARIES’ VIDEO STREAMING SERVICE The DLP’s Video Streaming Service will serve as the local platform to provide access to streaming media content not supported by an external vendor-supplied service. Locally digitized media files for which the Libraries have purchased perpetual streaming rights or purchased MPEG video files will be handled via this service. The Head, Media & Reserve Services, and Media Librarian, and Collection Managers may place orders to request perpetual streaming rights for media materials. For the time being, the Head, Media & Reserve Services, and Media Librarian will continue to manage the uploading of digital files. Streaming video files for which the Libraries hold in physical format (e.g. DVD or VHS) will be created and loaded into the Video Streaming Service by staff in Media Services. Prior to ordering the purchase of MPEG video files, it is the responsibility of the collection manager to first contact the DLP’s Digital Media Specialist (Kara Alexander) to determine whether the format selected can be supported within the Video Streaming Service. Desired formats generally include (in order of preference) H.264, MPEG-2, and MPEG-4, but there are
  • 2. many possible variances within each of these format standards, so when purchasing from a new vendor, DLP must be contacted to help determine the exact format to be ordered. 2
  • 3. PURCHASING OPTIONS Purchasing options in order of preference are as follows: 1. Remote access streaming media files via an external vendor-supported service 2. Digital files and streaming rights (files via FTP, MPEG, hard drive) for which the library is not required to own the physical medium (DVD, VHS) 3. The physical medium (e.g., DVD or VHS) plus digital files for perpetual streaming rights 4. Digital files for perpetual streaming rights for a physical medium the Libraries already own POLICY Due to the amount of work required to lease streaming video (e.g., keeping track of lease agreements, having to remove titles from the catalog, maintaining an order record, etc.), library policy is to purchase perpetual streaming rights rather than to lease these types of materials. Exceptions will be made for a vendor who provides a lease-only option. Option 1: Streaming Media Files Accessed Remotely via a Vendor-Supported Service Acquisitions: • Send order information to Serials Electronic Resources Acquisitions (SERA) at: libera@indiana.edu • Questions may be directed to Jo McClamroch, Electronic Resources Librarian at: jmclamr@indiana.edu (phone 855-8097) • Order will be placed following routine electronic resources ordering procedures such as order creation in IUCAT and license review, etc. by the Electronic Resources Librarian. • Once activated, Acquisitions will notify Head, Media & Reserve Services, and Media Librarian and will supply Sylvia Turchyn, Head, Western European Cataloging Section (turchyn@indiana.edu) with the following information: o IUCAT title control number o Title o Vendor-supplied URL indicating campus access restrictions 3
  • 4. Cataloging:  The vendor-supplied URL information will be reflected on the bibliographic record  Field CAT2 (Category 2) on the item record in IUCAT will be encoded with the value “STRVIDEO” to enable users the ability to perform advanced searches limited to streaming video materials. Option 2: Digital files with streaming rights only Acquisitions: • Send order information to Serials Electronic Resources Acquisitions (SERA) at: libera@indiana.edu • Questions may be directed to Jo McClamroch, Electronic Resources Librarian at: jmclamr@indiana.edu (phone 855-8097) • Order will be placed following routine electronic resources ordering procedures such as order creation in IUCAT and license review, etc. by the Electronic Resources Librarian. • Acquisitions will deliver physical video files to the Head, Media & Reserve Services, and Media Librarian with title and IUCAT control # indicated. Media Services staff will load the files into DLP’s Video Streaming Service. DLP: • Once digitized and activated, DLP’s Video Streaming Service will supply Sylvia Turchyn, Head, Western European Cataloging Section (turchyn@indiana.edu) with the following information: IUCAT title control # Title PURL indicating campus access restrictions Cataloging:  The DLP-supplied URL information will be reflected on the bibliographic record  Field CAT2 (Category 2) on the item record in IUCAT will be encoded with the value “STRVIDEO” to enable users the ability to perform advanced searches limited to streaming video materials Options 3 and 4: Physical Medium + Perpetual Streaming Rights Acquisitions (and Cataloging for purchased physical pieces): • Send order information to Serials Electronic Resources Acquisitions (SERA) at: libera@indiana.edu indicating whether the physical item is held by the library or is to be purchased with streaming rights. 4
  • 5. • Questions may be directed to Jo McClamroch, Electronic Resources Librarian at: jmclamr@indiana.edu (phone 855-8097) • Order will be placed following routine electronic resources ordering procedures such as order creation in IUCAT and license review, etc. The Electronic Resources Librarian will create orders for streaming rights for physical items held by the library. She will work with Monograph ordering when both a physical item (DVD or video) and streaming rights are ordered at the same time. • Acquisitions Monograph Receiving staff will receive any physical pieces ordered and affix a flag titled “MEDIA w/Streaming Rights” and note the title control # on it. Physical pieces are placed on truck for Cataloging. • Cataloging will send cataloged/flagged DVD to Media Services with title and IUCAT control # indicated (see Cataloging section below). Media Services staff will load the files into DLP’s Video Streaming Service • NOTE: If physical medium is owned, Acquisitions will inform Media Services that streaming rights have been purchased. Media Services staff will follow procedures to load into DLP Video Streaming Service. DLP:  Once activated, DLP’s Video Streaming Service will supply Sylvia Turchyn, Head, Western European Cataloging Section (turchyn@indiana.edu) with the following information: IUCAT title control # Title PURL indicating campus access restrictions Cataloging:  The DLP-supplied PURL information will be reflected on the bibliographic record  Field CAT2 (Category 2) on the item record in IUCAT will be encoded with the value “STRVIDEO” to enable users the ability to perform advanced searches limited to streaming video materials. 5
  • 6. Final Version of Digital Streaming Media Procedures, Approved May 15, 2009 6

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