Document Management Spectrum

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Presentation from the BLUG conference on 01-04-2011.

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  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • Lotuslive example
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • First the axes - Freedom versus Compliance - Quick implementation versus Longterm Program Secondly mood pictures - Students sharing - Departments collaborating - Business Manager with an urgent need - CIO with a long term vision Thirdly introducing ICT terms - Document Sharing - Document Collaboration - Document Point Solutions - Enterprise Document Management
  • Document Management Spectrum

    1. 1. The Document Management Spectrum
    2. 2. Agenda <ul><li>Introduction to our DMS-spectrum </li></ul><ul><li>Functional analysis per quadrant </li></ul><ul><li>Customer reference cases </li></ul>
    3. 3. Agenda <ul><li>Introduction to our DMS-spectrum </li></ul><ul><li>Functional analysis per quadrant </li></ul><ul><li>Customer reference cases </li></ul>
    4. 4. CEO: “Information at my fingertips” barriers also exist within companies!
    5. 5. Manager: “optimize my business process”
    6. 6. ICT Manager: “according to my architecture”
    7. 7. CFO: “but re-use our existing resources!”
    8. 8. User “Document Management is :(”
    9. 9. millenials like to share!
    10. 10. collaboration extends the company
    11. 11. the headache of business managers
    12. 12. the importance of regulation
    13. 13. the differences between people
    14. 14. are based on two important axes Long-term Instant End User Company
    15. 15. the document management spectrum Document Sharing Document Collaboration Document Point Solution Enterprise Content Management Long-term Instant End User Company
    16. 16. the document management spectrum LotusLive Files Lotus Connections Files Lotus Quickr J2EE Lotus Quickr Domino Business Partner Solutions IM Content Manager FileNet OmniFind Long-term Instant End User Company
    17. 17. Agenda <ul><li>Introduction to our DMS-spectrum </li></ul><ul><li>Functional analysis per quadrant </li></ul><ul><li>Customer reference cases </li></ul>
    18. 18. the document management spectrum <ul><li>Document Sharing </li></ul><ul><ul><li>Easy upload </li></ul></ul><ul><ul><li>Share </li></ul></ul><ul><ul><li>Comment </li></ul></ul><ul><ul><li>Rating </li></ul></ul>Long-term Instant End User Company
    19. 19. Silverside loves LotusLive! Demonstration
    20. 20. the document management spectrum <ul><li>Document Collaboration </li></ul><ul><ul><li>Re-usable templates </li></ul></ul><ul><ul><li>Power user control </li></ul></ul><ul><ul><li>Integration with Office </li></ul></ul><ul><ul><li>Integration with E-Mail </li></ul></ul>Long-term Instant End User Company
    21. 21. SharePoint looks great!
    22. 22. Examples Document Collaboration Quickr is a platform for solutions!
    23. 23. the document management spectrum <ul><li>Document Point Solution </li></ul><ul><ul><li>Pre-defined document type </li></ul></ul><ul><ul><li>Workflow for bus. Process </li></ul></ul><ul><ul><li>Deep functionality </li></ul></ul><ul><ul><li>Easy to implement </li></ul></ul>Long-term Instant End User Company
    24. 24. when to pay the bill!
    25. 25. the document management spectrum Long-term Instant End User Company <ul><li>Enterprise Content Mngt </li></ul><ul><ul><li>Document LifeCycle Mngt. </li></ul></ul><ul><ul><li>Business Process Mngt </li></ul></ul><ul><ul><li>Record Management </li></ul></ul><ul><ul><li>Enterprise Search </li></ul></ul>
    26. 26. ECM asks meta data for this control!
    27. 27. ECM requires a complex foundation!
    28. 28. the preferences of the users! End User ICT Manager Manager CxO Long-term Instant End User Company
    29. 29. to combine! Document Collaboration Document Point Solution Long-term Instant End User Company
    30. 31. how to integrate freedom & compliance! Long-term Instant End User Company Document Collaboration Enterprise Content Management
    31. 32. quickrIcon_large quickrIcon_large woman2 woman3 woman1 Personal Team Enterprise woman3 woman2 WCM Portal Places Libraries Blogs Wikis Forums Personal File Sharing ECM woman2 worker woman1 woman3 woman2 worker woman1 woman2 worker woman1 woman2 worker woman1 woman2 worker woman1 woman2 worker woman1 woman2 worker woman1 woman2 worker woman1
    32. 33. Alfresco & Quickr now also work together
    33. 34. cooperation despite differences Long-term Instant End User Company Document Sharing Document Collaboration Document Point Solution Enterprise Content Management Cooperation
    34. 35. Domino.Doc was a cooperation model
    35. 36. there are solutions from IBM partners
    36. 37. Agenda <ul><li>Introduction to our DMS-spectrum </li></ul><ul><li>Functional analysis per quadrant </li></ul><ul><li>Customer reference cases </li></ul>
    37. 38. Agenda <ul><li>Lotus Connections @ Forbo Eurocol </li></ul><ul><li>Lotus Quickr @ Euramax </li></ul><ul><li>Quickr to Docova @ Sports brand </li></ul><ul><li>Domino.Doc to Docova @ Vredestein </li></ul>
    38. 39. Lotus Connections @ Forbo Eurocol <ul><li>Leading supplier of glues for flooring </li></ul><ul><li>SharePoint Intranet </li></ul><ul><li>Missed functionality to easily collaborate </li></ul>
    39. 40. Lotus Connections @ Forbo Eurocol
    40. 42. Lotus Quickr @ Euramax Coated Products <ul><li>Leading manufacturer for coated plates </li></ul><ul><li>Quality management system QualityOnline </li></ul><ul><li>Supplier stopped support for Domino </li></ul><ul><li>Customer allready had Quickr Licenses </li></ul><ul><li>Tailor made solution for workflow </li></ul>
    41. 45. Quickr to Docova @ Sports brand <ul><li>European Headquarters for a sports brand </li></ul><ul><li>Created a Quickr tailor made solution for Legal Contract Management (> 100 days) </li></ul><ul><li>Lots of problems with every upgrade </li></ul><ul><li>Search not working </li></ul><ul><li>Switched to Docova on Domino </li></ul><ul><li>Rebuilding the solution from scratch (15 days) </li></ul>
    42. 48. Domino.Doc to Docova @ Apollo Vredestein <ul><li>Manufacturer of Tires </li></ul><ul><li>Created a Domino.Doc solution for ECM (2 year project) </li></ul><ul><li>At end of project the End Of Life of Domino.Doc was announced </li></ul><ul><li>Search for alternatives: Quickr & FileNet, Alfresco, SharePoint or Docova </li></ul><ul><li>Migrated to Docova in 3 months </li></ul><ul><li>Now international roll out </li></ul>
    43. 52. Agenda <ul><li>Lotus Connections @ Forbo Eurocol </li></ul><ul><li>Lotus Quickr @ Euramax </li></ul><ul><li>Quickr to Docova @ Sports brand </li></ul><ul><li>Domino.Doc to Docova @ Vredestein </li></ul><ul><li>......... @ ........ </li></ul>
    44. 53. Your scenario?Questions?

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