• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content
E-Rate 101: Basics of the Program
 

E-Rate 101: Basics of the Program

on

  • 439 views

 

Statistics

Views

Total Views
439
Views on SlideShare
439
Embed Views
0

Actions

Likes
0
Downloads
0
Comments
0

0 Embeds 0

No embeds

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment
  • Based on MSAs, established by OMB based on census information Used for many programs Available at the Library/School website or Colorado Demography Information Service (303)866-4147 Goldsmith Modification developed by HHS Office of Rural Health Policy for rural grants. List available at the Library/School website or HHS Office of Rural Health Policy…also a website through HHS.gov
  • Not sure what Installation & Maintenance includes or how far hardware is allowed, e.g. PBX example
  • Special Rules in response to AOL and Prodigy; expect some gaming to occur Internet approach to accommodate “protocol conversion and information storage that does not generate or alternate the content of information - data transmission - address translation - protocol conversion - billing management - introductory information content - navigational systems 47 USC 274(h)(2) electronic publishing def. as example

E-Rate 101: Basics of the Program E-Rate 101: Basics of the Program Presentation Transcript

  • E-Rate 101: Basics of the Program Fall 2008 Funding Year: 2009-2010 A copy of the PowerPoint is available at: http://www.iptv.org/iowa_database/erate/
  • Contact information
    • Pam Jacobs
    • 515-975-0071
    • [email_address]
  • What is E-rate?
    • Discount Program for Schools and Libraries
    • 20-90% discounts on telecommunications services, Internet access, internal connections and maintenance for internal connections
    • Annual $2.25 billion program nationwide
    • NOT a competitive grant program
  • Who is eligible to participate?
    • Libraries
    • Schools
  • Library Eligibility
    • Non-profit, public libraries
    • Eligible for LSTA (Library Services and Technology Act)
    • Can be:
      • single library
      • consortia
      • library system
  • School Eligibility
    • All public schools:
      • school districts
      • AEAs
    • “ Other school programs” as determined by Iowa Department of Education (see DE Directory)
    • Non-profit, private K-12 schools with endowment of $50M or less
    • Must meet federal definition of elementary or secondary school
  • What is My Discount?
  • Two criteria make up discount:
    • Poverty
    • Location
  • Poverty
    • Based on National School Lunch Program Eligibility
    • Direct Certification Data is permitted ( not just the number of students participating in NSLP)
    • As a school/district, you are allowed to use October 1 data or “most current figure available”
    • Libraries use discount from school district in which they are located.
  • Location
    • Urban/Rural defined by Counties
  • Iowa counties which are urban:
        • Black Hawk
        • Dallas
        • Dubuque
        • Johnson
        • Linn
        • Polk
        • Pottawattamie
        • Scott
        • Warren
        • Woodbury
  • Discount Matrix 90% 90% 75% -100% 80% 80% 50% -74% 25% 20% Less than 1% 70% 60% 35% - 49% 60% 50% 20% - 34% 50% 40% 1% - 19% Rural Urban Percent of Eligible Students
  • What is funded through e-rate?
    • Four categories of service
      • Priority 1 (funded first)
        • Telecommunications Services
        • Internet Access
      • Priority 2 (starts with neediest applicants)
        • Internal Connections
        • Basic Maintenance of Internal Connections
  • Eligible Telecommunications (priority 1)
    • MUST be provided by regulated telecommunications carrier
    • e.g.
      • local & long distance
      • distance learning (such as ICN video)
    Including all taxes and surcharges!
  • Eligible Telecommunications (priority 1) cont.
    • Voicemail
    • Satellite dish service for 2-way communications (NOT satellite TV subscription)
    • Cell phone service
    • Centrex
    • Blackberry-type service
  • Eligible Services: Internet Access (priority 1)
    • Internet Access Services
    • Web hosting service
    • Blackberry-type service
  • ( Eligible Services: Internal Connections priority 2)
      • Wiring
      • Routers
      • Switches
      • Hubs
      • Network servers
      • System operating software
      • Wireless LANs
      • Private branch exchange (PBX)
  • Eligible Services: Maintenance of internal connections (priority 2)
    • Maintenance of previously purchased internal connections (does NOT include end-user equipment such as computers)
  • Proposed new eligible services for FY 09
    • Filtering service/software (even if not provided by your Internet Service Provider)
    • Telephone broadcast service
    • Text messaging via cell phones
    • Dark fiber
  • More proposed new eligible services
    • Firewall service
    • Anti-virus/anti-SPAM software
    • Interconnected VoIP (OK in 2007 and 2008 as Internet access)
    • Wireless Internet (e.g. use on school buses for students to do their homework)
  • Where can we see the eligible services list?
    • Answer: Draft eligible services list is at http://fjallfoss.fcc.gov/edocs_public/attachmatch/FCC-08-180A1.pdf
  • Discounts come in 2 forms:
      • Discounts on bills OR
      • Reimbursements from service provider (service provider gets reimbursed by USAC)
  • How Discounts Work $100 (existing) bills you would pay You apply to for discounts You get 55% in discounts You now only owe $45 The vendor ’ s bill drops by $55 Vendor gets $55 from SLD! Vendor invoices USAC/USAC approves invoice   How Discounts Work
  • How Reimbursements Work 10/9/2007 CDE/VET/E - rate/CTF 2000 - 2001 (BEGINNER) $100 (existing) bills you would pay You apply to for discounts You get 55% in discounts You apply for reimbursement You pay 100% of bill Vendor sends you $55! USAC approves paperwork/sends check to vendor   How Reimbursements Work
  • General rules of e-rate
    • Competitive bid on SLD web site for 28 days
    • Price must be the single most important factor
    • Application in ‘window’ to SLD each year
    • SLD funds on rules of priority
      • Priority 1: Telecom and Internet Access
      • Priority 2: Internal Connections and Maintenance
  • “2 in 5 Rule”
    • Applies only to internal connections (priority 2)
    • An applicant can only get internal connections funding in 2 out of 5 years
    • Questions about this? Give me a call.
  • Fair Warning!
    • Not an easy process
    • Lots of paperwork
    • Rewards can be great!
  • What about the tech plan?
    • Must contain required 5 elements
    • Must be written before filing the 470
    • Applicant must be able to provide the plan and proof of the date it was written when asked by PIA
    • 4 of the 5 elements are in your approved district/school CSIP
  • More on tech plans
    • The Iowa Department of Education has provided a template which needs to be completed and sent to the AEA by November 3
    • When you e-mail that, copy yourself to keep an electronic paper trail for use when/if PIA asks
  • More on Tech plans
    • USAC (PIA) has started asking to see
      • Your approved tech plan
      • Date your tech plan was created (must be before form 470 is filed)
      • Your tech plan approval letter
  • What to say about the budget
    • Statement such as, “During the 2007-08 school year, our district spent $XXXX on hardware, software and professional development to support e-rate activities. We used $YYY from the General Fund and $ZZZ from Title I and $JJJ from other grants. We anticipate our district will spend the same amount in 2009-10 and will use the same funding sources.”
  • More about budgeting
    • If planning to request E-rate funding for internal connections, indicate where the non E-rate $s will come from.
  • Tip 1: Get organized
    • Create a notebook with tabs:
      • Tech plan
      • Form 470
      • Form 471
      • Form 486
  • Tip 2: Get frequent updates
    • Listserv:
    • [email_address]
    • USAC offers frequent updates
  • Tip 3: Get support!
    • Have a backup person in your district/library
    • Build support with your business office, supt/director and tech person
    • Contact your AEA e-rate expert
  • Who are the E-rate players?
    • Congress
    • FCC (Federal Communications Commission)
    • USAC (Universal Services Administrative Company)
    • SLD (Schools and Libraries Division)
  • Now You Know the Rules…. Let’s Walk Through the Application Process
  • Application Process at a Glance:
    • Form 470 : Now until on or about December 1.
    • Wait 28 days! Must wait that long!
    • Form 471: “window” opens in November and closes in February (dates not yet set)
    • Wait for questions from PIA
    • Funding commitment decision letter
    • Form 486: file to confirm services
    • If getting reimbursements, form 472
  • FCC Form 470
  • Form 471
    • Form 471 : “window” opens in November and closes in February (dates not yet set)
  • FCC Form 471
  • Next steps
    • Wait for questions from PIA, e.g.
      • Questions about your funding request
      • Verification of your discount
      • Copy of tech plan and/or approval letter
    • Funding commitment decision letter
    • File form 486
  • FCC Form 486
  • Online form 486
    • Online 486 version
    • Improved over earlier versions but still has technical glitches
    • If you have technical issues, call 1-888-203-8100 and report them
  • Reimbursements?
    • Must file form 472(BEAR form)
    • Available in online format
    • Service provider must OK this form (they have access to the online BEAR form with their own PIN)
  • FCC Form 472
  • Year 2009-10 Details (funding year 2009)
    • 7/1/2009 - 6/30/2010 services provided
    • Application “window” generally opens in November
    • If you don’t file form 471 by deadline, funding will be denied (although Bishop Perry decision has altered some denials)
  • Resources to Remember
    • SLD web site: www.universalservice.org/sl/
    • SLD Client Service Bureau: 888-203-8100
    • www.iptv.org/iowa_database/erate
    • [email_address]
    • 515-975-0071